Birth and delivery logbooks, 1931/2019

Scope and content:

The Birth and Delivery logbooks are records of the live births at UVA Hospital between 1931-2019. The following list contains the logbook BIR (Bound Institution Record) #, its measurements, its number of pages, and its data points:

BIR-960, 1931-07-1938-06: 13" x 15.25"; 152 pages. Data includes patient name, date, address, hospital number, onset of labor, 1st stage medications, measurement of complete dilation, membranes, delivery, position, time of delivery, sex of baby, condition of baby, placenta, lacerations, postpartum medications, blood estimated, doctor name, student name, nurse name, anaesthesia, anesthetist, and remarks.

BIRO-21, 1939-07-1950-03: 17" x 19.50"; 450 pages. Data points include date, delivery number, name, history number, pregnancy complications, position, delivery type, labor complications, baby's sex and condition, remarks, and doctor.

BIR-962, 1956-09-04-1957-02-28: 10.75" x 8.5"; 152 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, sex, premature, complications, doctors, and nurse.

BIR-963, 1957-03-01-1958-01-06: 8" x 12.75; 300 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, sex, premature, complications, doctors, and nurse.

BIR-964, 1958-01-01-1958-12-31: 9.75" x 8.25"; 300 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, sex, premature, complications, doctors, and nurse.

BIR-965 and BIR-966: 12.50" x 10.50"; 152 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, birth weight, sex, premature, complications, doctors, and nurse.

1960-01-01-1960-10-26 BIR-965 [3470523664]

BIR-967 to BIR-1006: 13.25" x 15.50"; 152 pages. Data includes date, patient name, history number, admission time, admission slip, days in hospital, number of pregnancies, months of gestation, OB prep done by, race, room number, doctor, type of delivery, position of baby, time of delivery, sex of baby, condition of baby, birth weight, episiotomy, comments, anesthetist, doctors, and nurse.

1961-01-01-1961-09-05 BIR-967 [3470523666]

*Fetal defects data point added in BIR-976.

BIR-1007, 1994-11-25-1996-03-28: 13.25" x 15.50"; 152 pages. Data includes both birth information and discharge information for only the baby. Birth information data includes: baby's last name, mother's name, race, sex, received from, previous pediatric unit, hospital number, date and time of birth, weight, delivery, feeds, APGAR, G+P, nursery, circulation, H+B, pregnancy, and transfer info. Discharge information data includes: date, weight, length, head cm, mother and baby blood type, addres, phone number, RTC, HEP, and PKU.

BIR-1008 to BIR-1019: 13.25" x 15.50"; 152 pages. Data includes date, patient name, history number, admission time, admission slip, days in hospital, number of pregnancies, months of gestation, OB prep done by, race, room number, doctor, type of delivery, position of baby, time of delivery, sex of baby, condition of baby, birth weight, episiotomy, comments, anesthetist, doctors, and nurse.

1994-12-14-1995-02-22 BIR-1008 [3470523707]

BIR-1020 to BIR-1074: 15.75" x 13"; 160 pages. Data includes age, date of birth, name, history number, LOS, GPA, EGA, service, comments, monitors, room number, attending called, delivery type and time, position, APGAR, weight, sex, nursery, fetal defects, anesthesia, doctor present, nurse present, and time dismissed.

1997-04-13-1997-06-22 BIR-1020 [3470523720]

*BIR-1041 has folder spreadsheets and other data sheets included in the book.

BIR-1155 to BIR-1210: 15.50" x 13.50"; 150 pages. Data includes age, date of birth, patient name, MRN, time, LOS, GTPAL, EGA, service, comments, mother's number, room number, time, sex, type, position, weight, APGAR, feeds, nursery, FD, ANES, baby's doctor, BC Init, doctor present, nurses present, and dismissal time.

2007-11-06-2008-01-11 BIR-1155 [3470565010]

*Electronic MyChart data added in BIR-1205.

Some of the logbooks have different data points than other logbooks. Some acronyms to look out for are: TPR (temperature, pulse, respiration); GTPAL (gravita, number of pregnancies, delivery length, number of abortions/miscarriages, number of current living children, and pre-term or term); LOS (length of stay); EGA (estimated gestational age);H+B (hematocrit test and blood count); RTC (return to clinic); HEP (Hepatitis); PKU (Phenylketonuria); FD (fetal demise); BC Init (initial blood count).

Access and use

Location of collection:
University of Virginia, Special Collections Dept.
Albert and Shirley Small Special Collections Library
University of Virginia
P.O. Box 400110
170 McCormick Rd
Charlottesville, Virginia 22904-4110
Contact for questions and access:
POC: Special Collections Public Services & Reference Staff
Phone: (434) 243-1776
Fax: (434) 924-4968
Restrictions:

This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted.

Use of these materials may be permitted only under specific conditions, including:

Please contact the curator via email with a detailed request:

If a former patient wishes to access their health record, they must provide UVA Health Information Management (HIM) with legal proof of identity, such as a driver's license or birth certificate. If the patient is deceased, the requestor must provide proof of the patient's death, such as a death certificate, along with documentation establishing that the requestor is the patient's legally authorized representative or the executor of the patient's estate.

Documentation must be submitted to Gloria Johnson and Scottie Frey using one of the following methods:

HIM will review the request and advise Historical Collections & Services whether the record may be released. If HIM authorizes the release, Historical Collections & Services will mail a paper copy of the record to the approved requestor.

Terms of access:

A portion of this collection contains materials subject to the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. Access to these materials is restricted and may be granted only under specific conditions, including approved institutional review board (IRB) protocols, preparatory-to-research review by authorized University of Virginia Health employees, or access by individuals to their own records through Health Information Management.

Researchers must comply with all applicable privacy regulations, including requirements for de-identification prior to publication.

Please email hsl-historical@virginia.edu to learn more about our access policies.

Parent restrictions:

If a former patient wishes to access their health record, they must provide UVA Health Information Management (HIM) with legal proof of identity, such as a driver's license or birth certificate. If the patient is deceased, the requestor must provide proof of the patient's death, such as a death certificate, along with documentation establishing that the requestor is the patient's legally authorized representative or the executor of the patient's estate.

Documentation must be submitted to Gloria Johnson and Scottie Frey using one of the following methods: • Encrypted email: sf2n@uvahealth.org (Scottie Frey) and gaj4d@uvahealth.org (Gloria Johnson) • Mail: UVA Health Information Management, PO Box 800476, Charlottesville, VA 22908-0476 • In person: 1222 Jefferson Park Avenue, Room 1301, Charlottesville, VA 22908

HIM will review the request and advise Historical Collections Services whether the record may be released. If HIM authorizes the release, Historical Collections Services will mail a paper copy of the record to the approved requestor.

Parent terms of access:

A portion of this collection contains materials subject to the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. Access to these materials is restricted and may be granted only under specific conditions, including approved institutional review board (IRB) protocols, preparatory-to-research review by authorized University of Virginia Health employees, or access by individuals to their own records through Health Information Management.

Researchers must comply with all applicable privacy regulations, including requirements for de-identification prior to publication.

Please email hsl-historical@virginia.edu to learn more about our access policies.

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