Legacy patient records, 1907/2019

Extent:

13.8 Linear Feet

Scope and content:

The University of Virginia Hospital Record Books document patient care, hospital administration, and clinical operations from 1906 to 2019. This series contains record books used by the University of Virginia Hospital to record hospital admissions, student and staff listings, patient information, and medical services and procedures for various hospital departments. In addition to record books, the materials consist of papers, including annual reports, budget materials, case histories, operative notes, and statistics. These records document diagnoses, treatments, surgical procedures, patient demographics, hospital staffing, and clinical outcomes. The collection provides insight into medical practice, hospital administration, and healthcare delivery at the University of Virginia Hospital during the 20th century.

These items include:

• Admission and discharge registers

THE LOGBOOKS

Admissions Books (1907-1914): Recording admissions and discharges for 10,050 patients. Includes patient name, race, age, ward assignment, occupation, diagnosis, outcome, date of discharge, physician, charges, and patient number.

Alcohol Book (1924-1925): Recording date, quantity, kind, where used, and approval.

Eye, Ear, Nose, and Throat Department Patient Record Book (1920-1924): Recording date, patient number, house number, ward assignment, name, diagnosis, and remarks for 2623 patients.

Department of Medicine Patient Record Books (1915-1925): Recording date, medical number, house number, ward assignment, name, diagnosis, and remarks for 11,559 patients.

Mortuary Books (1929-1937): Recording date, name, time of death, ward or service, physician pronouncing death, circumstances of death, notification of relatives, release of body to individual or funeral home, death certificate.

Operating Department Record Books (1908-1937): Recording date, name, operation, surgeon, and anesthesia. Entries for general surgery after December 19 31 contain in addition ward assignment and nurse. Entries for Eye, Ear, Nose, and Throat surgery after February 1932 contain additional data such as history number, ward assignment, assistant surgeon, anesthetist, and nurse.

General Surgery Books (1908-1932):

Eye, Ear, Nose, and Throat (EEN1) Surgery Books (1917-1937):

Pharmacy Book (1909-1911): Recording prescriptions and dosage directions, patient's name and ordering physician.

Surgical Department Casebooks (1907-1925): Recording date, surgical number, house number, ward, name, diagnosis, and remarks for 28,021 patients.

Department of Surgery Materials (1959-1995): Comprising case histories, operative notes, and department statistics. Stanton P. Nolan donation.

Thoracic Cardiovascular Surgery Operations Notebooks (19 54-1977): Recording date, name, history number, age, operation, surgeon, and results for various heart surgeries, vascular and general surgeries, and pump operations. Compiled by William H. Muller, Jr. Stanton P. Nolan donation.

-Approved research under a UVA Institutional Review Board (IRB) protocol

Please contact the curator via email with a detailed request:

UVA Health Pathology Autopsy Books, c. 1950s-1961: There are 5 books total. All have very minimal information: date, name, race, sex, age, autopsy number, prosector name, disposition, date/time of death, ward and service, date and time of autopsy, and diagnosis. Some of the info changes slightly from one book to the next, but this is mostly consistent. About 25-30 names appear on each page.

Birth and delivery logbooks, 1931 - 2019: Logs of live births at UVA Hospital 1931-2019. List of books includes:

1931-07-1938-06 BIR-960 [3470523659] 1939-07-1950-03 BIRO-21 [3470523866] 1956-09-04-1957-02-28 BIR-962 [3470523661] 1957-03-01-1958-01-06 BIR-963 [3470523662] 1958-01-01-1958-12-31 BIR-964 [3470523663] 1960-01-01-1960-10-26 BIR-965 [3470523664] 1960-10-27-1960-12-01 BIR-966 [3470523665] 1961-01-01-1961-09-05 BIR-967 [3470523666] 1961-09-06-1962-06-12 BIR-968 [3470523667] 1962-06-13-1963-02-01 BIR-969 [3470523668] 1963-02-02-1963-09-29 BIR-970 [3470523669] 1963-09-30-1964-05-17 BIR-971 [3470523670] 1964-05-18-1965-01-17 BIR-972 [3470523671] 1965-01-18-1965-10-21 BIR-973 [3470523672] 1965-10-22-1966-08-07 BIR-974 [3470523673] 1966-08-08-1967-06-16 BIR-975 [3470523674] 1967-06-17-1968-05-09 BIR-976 [3470523675] 1968-05-10-1969-03-23 BIR-977 [3470523676] 1969-03-24-1970-02-11 BIR-978 [3470523677] 1970-02-12-1971-01-22 BIR-979 [3470523678] 1971-01-23-1971-12-25 BIR-980 [3470523679] 1971-12-26-1972-12-12 Item Text BIR-981 [3470523680] 1972-12-13-1973-11-14 Item Text BIR-982 [3470523681] 1973-11-15-1974-10-11 Item Text BIR-983 [3470523682] 1974-10-12-1975-09-25 Item Text BIR-984 [3470523683] 1975-09-25-1976-08-28 Item Text BIR-985 [3470523684] 1976-08-29-1977-07-06 Item Text BIR-986 [3470523685] 1977-07-07-1978-04-17 Item Text BIR-987 [3470523686] 1978-04-18-1979-01-06 Item Text BIR-988 [3470523687] 1980-05-21-1980-12-07 Item Text BIR-989 [3470523688] 1980-12-08-1981-07-07 Item Text BIR-990 [3470523689] 1981-07-08-1982-01-30 Item Text BIR-991 [3470523690] 1982-01-31-1982-08-10 Item Text BIR-992 [3470523691] 1982-08-11-1983-02-25 Item Text BIR-993 [3470523692] 1983-02-25-1983-09-13 Item Text BIR-994 [3470523693] 1983-09-14-1984-04-02 Item Text BIR-995 [3470523694] 1984-04-02-1984-09-26 Item Text BIR-996 [3470523695] 1984-09-28-1985-03-22 Item Text BIR-997 [3470523696] 1985-03-23-1985-09-27 Item Text BIR-998 [3470523697] 1985-09-27-1986-03-18 Item Text BIR-999 [3470523698] 1986-03-18-1986-08-25 Item Text BIR-1000 [3470523699] 1987-02-13-1987-07-11 Item Text BIR-1001 [3470523700] 1987-07-12-1987-12-11 Item Text BIR-1002 [3470523701] 1987-12-11-1988-05-21 Item Text BIR-1003 [3470523702] 1988-05-21-1988-10-09 Item Text BIR-1004 [3470523703] 1988-10-14-1989-02-25 Item Text BIR-1005 [3470523704] 1989-02-25-1989-06-28 Item Text BIR-1006 [3470523705] 1994-11-25-1996-03-28 Item Text BIR-1007 [3470523706] 1994-12-14-1995-02-22 Item Text BIR-1008 [3470523707] 1995-02-23-1995-05-09 Item Text BIR-1009 [3470523708] 1995-05-10-1995-07-24 Item Text BIR-1010 [3470523709] 1995-07-25-1995-09-29 Item Text BIR-1011 [3470523710] 1995-09-30-1995-12-11 Item Text BIR-1012 [3470523711] 1995-12-12-1996-02-18 Item Text BIR-1013 [3470523712] 1996-02-19-1996-05-03 Item Text BIR-1014 [3470523713] 1996-05-04-1996-07-15 Item Text BIR-1015 [3470523715] 1996-07-15-1996-09-18 Item Text BIR-1016 [3470523716] 1996-09-19-1996-11-27 Item Text BIR-1017 [3470523717] 1996-11-28-1997-02-04 Item Text BIR-1018 [3470523718] 1997-02-04-1997-04-12 Item Text BIR-1019 [3470523719] 1997-04-13-1997-06-22 Item Text BIR-1020 [3470523720] 1997-06-22-1997-08-27 Item Text BIR-1021 [3470523721] 1997-08-28-1997-10-31 Item Text BIR-1022 [3470523722] 1997-10-31-1998-01-04 Item Text BIR-1023 [3470523723] 1998-01-05-1998-03-07 Item Text BIR-1024 [3470523724] 1998-03-07-1998-04-27 Item Text BIR-1025 [3470523725] 1998-04-28-1998-06-17 Item Text BIR-1026 [3470523726] 1998-06-18-1998-08-11 Item Text BIR-1027 [3470523727] 1998-08-12-1998-10-02 Item Text BIR-1028 [3470523728] 1998-10-03-1998-11-25 Item Text BIR-1029 [3470523729] 1998-11-26-1999-01-18 Item Text BIR-1030 [3470523730] 1999-01-19-1999-03-18 Item Text BIR-1031 [3470523731] 1999-03-19-1999-05-15 Item Text BIR-1032 [3470523732] 1999-05-15-1999-07-13 Item Text BIR-1033 [3470523733] 1999-07-14-1999-09-02 Item Text BIR-1034 [3470523734] 1999-09-03-1999-11-01 Item Text BIR-1035 [3470523735] 1999-11-02-2000-01-10 Item Text BIR-1036 [3470523736] 2000-01-11-2000-03-16 Item Text BIR-1037 [3470523737] 2000-03-17-2000-05-19 Item Text BIR-1038 [3470523738] 2000-05-20-2000-07-28 Item Text BIR-1039 [3470523739] 2000-07-29-2000-10-03 Item Text BIR-1040 [3470523740] 2000-10-04-2000-12-15 Item Text BIR-1041 [3470523741] 2000-12-16-2001-02-25 Item Text BIR-1042 [3470523742] 2001-02-26-2001-05-05 Item Text BIR-1043 [3470523743] 2001-05-06-2001-07-17 Item Text BIR-1044 [3470523744] 2001-10-02-2001-12-14 Item Text BIR-1045 [3470523745] 2001-12-15-2002-02-24 Item Text BIR-1046 [3470523746] 2002-02-25-2002-05-06 Item Text BIR-1047 [3470523747] 2002-05-07-2002-07-20 Item Text BIR-1048 [3470523748] 2002-07-21-2002-10-04 Item Text BIR-1049 [3470523749] 2002-10-11-2002-12-28 Item Text BIR-1050 [3470523750] 2002-12-29-2003-03-17 Item Text BIR-1051 [3470523751] 2003-03-18-2003-06-04 Item Text BIR-1052 [3470523752] 2003-06-05-2003-08-20 Item Text BIR-1053 [3470523753] 2003-08-21-2003-11-05 Item Text BIR-1054 [3470523754] 2003-11-06-2004-01-23 Item Text BIR-1055 [3470523755] 2004-01-24-2004-04-05 Item Text BIR-1056 [3470523756] 2004-04-06-2004-06-19 Item Text BIR-1057 [3470523757] 2004-06-20-2004-09-06 Item Text BIR-1058 [3470523758] 2004-09-07-2004-11-19 Item Text BIR-1059 [3470523759] 2004-11-19-2005-02-01 Item Text BIR-1060 [3470523760] 2005-02-02-2005-04-17 Item Text BIR-1061 [3470523761] 2005-04-18-2005-06-30 Item Text BIR-1062 [3470523762] 2005-07-01-2005-09-06 Item Text BIR-1063 [3470523763] 2005-09-07-2005-11-17 Item Text BIR-1064 [3470523764] 2005-11-17-2006-01-28 Item Text BIR-1065 [3470523765] 2006-01-29-2006-04-06 Item Text BIR-1066 [3470523766] 2006-04-07-2006-06-18 Item Text BIR-1067 [3470523767] 2006-06-19-2006-08-29 Item Text BIR-1068 [3470523768] 2006-08-30-2006-11-03 Item Text BIR-1069 [3470523769] 2006-11-04-2007-01-15 Item Text BIR-1070 [3470523770] 2007-01-16-2007-04-01 Item Text BIR-1071 [3470523771] 2007-04-02-2007-06-13 Item Text BIR-1072 [3470523772] 2007-06-14-2007-08-23 Item Text BIR-1073 [3470523773] 2007-08-24-2007-11-05 Item Text BIR-1074 [3470523774] 2007-11-06-2008-01-11 Item Text BIR-1155 [3470565010] 2008-01-11-2008-03-18 Item Text BIR-1156 [3470565011] 2008-03-19-2008-05-31 Item Text BIR-1157 [3470565012] 2008-06-01-2008-08-02 Item Text BIR-1158 [3470565013] 2008-08-03-2008-10-09 Item Text BIR-1159 [3470565014] 2008-10-10-2008-12-19 Item Text BIR-1160 [3470565015] 2008-12-20-2009-02-24 Item Text BIR-1161 [3470565016] 2009-02-25-2009-05-05 Item Text BIR-1162 [3470565017] 2009-05-06-2009-07-13 Item Text BIR-1163 [3470565018] 2009-07-14-2009-09-24 Item Text BIR-1164 [3470565019] 2009-09-25-2009-12-07 Item Text BIR-1165 [3470565020] 2009-12-08-2010-02-15 Item Text BIR-1166 [3470565021] 2009-02-10-2010-04-25 Item Text BIR-1167 [3470565022] 2010-04-26-2010-07-06 Item Text BIR-1168 [3470565023] 2010-07-07-2010-09-18 Item Text BIR-1169 [3470565024] 2010-09-19-2010-11-29 Item Text BIR-1170 [3470565025] 2010-11-30-2011-02-08 Item Text BIR-1171 [3470565026] 2011-02-09-2011-04-23 Item Text BIR-1172 [3470565027] 2011-04-24-2011-07-07 Item Text BIR-1173 [3470565028] 2011-07-08-2011-09-18 Item Text BIR-1174 [3470565029] 2011-09-19-2011-12-02 Item Text BIR-1175 [3470565030] 2011-12-03-2012-02-14 Item Text BIR-1176 [3470565031] 2012-02-15-2012-04-26 Item Text BIR-1177 [3470565032] 2012-04-27-2012-07-10 Item Text BIR-1178 [3470565033] 2012-07-11-2012-09-22 Item Text BIR-1179 [3470565034] 2012-09-23-2012-12-06 Item Text BIR-1180 [3470565035] 2012-12-07-2013-02-19 Item Text BIR-1181 [3470565036] 2013-02-20-2013-05-04 Item Text BIR-1182 [3470565037] 2013-05-05-2013-07-17 Item Text BIR-1183 [3470565038] 2013-07-18-2013-09-30 Item Text BIR-1184 [3470565039] 2013-10-01-2013-12-14 Item Text BIR-1185 [3470565040] 2013-12-15-2014-02-26 Item Text BIR-1186 [3470565041] 2014-02-27-2014-05-12 Item Text BIR-1187 [3470565042] 2014-05-13-2014-07-25 Item Text BIR-1188 [3470565043] 2014-07-26-2014-10-07 Item Text BIR-1189 [3470565044] 2014-10-08-2014-12-21 Item Text BIR-1190 [3470565045] 2014-12-22-2015-03-05 Item Text BIR-1191 [3470565046] 2015-03-06-2015-05-18 Item Text BIR-1192 [3470565047] 2015-05-19-2015-07-31 Item Text BIR-1193 [3470565048] 2015-08-01-2015-10-12 Item Text BIR-1194 [3470565049] 2015-10-13-2015-12-25 Item Text BIR-1195 [3470565050] 2015-12-26-2016-03-09 Item Text BIR-1196 [3470565051] 2016-03-10-2016-05-22 Item Text BIR-1197 [3470565052] 2016-05-23-2016-08-04 Item Text BIR-1198 [3470565053] 2016-08-05-2016-10-17 Item Text BIR-1199 [3470565054] 2016-10-17-2016-12-31 Item Text BIR-1200 [3470565055] 2017-01-01-2017-03-15 Item Text BIR-1201 [3470565056] 2017-03-16-2017-05-26 Item Text BIR-1202 [3470565057] 2017-05-27-2017-08-06 Item Text BIR-1203 [3470565058] 2017-08-07-2017-10-20 Item Text BIR-1204 [3470565059] 2017-10-21-2018-01-02 Item Text BIR-1205 [3470565060] 2018-01-03-2018-03-17 Item Text BIR-1206 [3470565061] 2018-03-18-2018-05-31 Item Text BIR-1207 [3470565062] 2018-06-01-2018-08-14 Item Text BIR-1208 [3470565063] 2018-08-15-2018-10-28 Item Text BIR-1209 [3470565064] 2019-03-28-2019-06-10 Item Text BIR-1210 [3470565065]

UVA Coronary Care Unit logs, 1966 - 1980: Two log books, one for patient admissions and the other for Thallium treatment.

Department of Obstetrics and Gynecology operations log, 1945-09-26 - 1954-04-09: Data points include date, patient name, ward, history numberm surgeon, assistant surgeon, operation, anesthetist, anesthesia, and nurse.

Obstetrics research ledgers, circa 1955-1978: 10 books of research ledgers that range from circa 1955-1978. Books are cataloged from BIR 1075 to BIR 1084; 15" x 13"; 150 pages. Data points include date, name, history number, color, age, GPA, mother data, prenatal care, associated diseases, weeks gestation, LMP, blood type, baby's condition, family history, weight, edications, length of labor, complications of labor, mode of delivery, baby's weight and height, sex, baby blood type, abnormalities, autopsy findings, cause of death, and remarks.

Biographical / historical:

Established in 1901, the University of Virginia Hospital opened with a single structure incorporating an operating theater, solarium, laboratories, and accommodations for the superintendent and student nurses. In 1902, beds for 25 patients were installed. Two pavilion wings, added in 1905 and 1907 to each side of the main building, contained large wards for patients, a small number of private rooms, storage and kitchen facilities, and interns' quarters.

Expansion of the physical plant resumed in 1916 with the completion of the Steele Wing to the north of the 1907 pavilion. The largest building to date, the Steele Wing doubled the capacity of the hospital and accommodated in its basement the Outpatient Department, relocated from another nearby structure. In 1924, the McIntire Wing was built to the south of the 1905 pavilion, containing obstetrical and pediatric services and interns' quarters. To the south of the McIntire Wing, the Teachers' Preventorium of 1928 was opened to provide low-cost healthcare for the state's teachers. The next year a substantial addition to the Hospital complex—incorporating the existing Steele Wing—was erected to house the Medical School.

Steadily increasing usage of medical services throughout the years of the Depression put considerable pressure on the Hospital's facilities. Consequently, over the decade of the 1930s and the first years of the 1940s, the Hospital raised funds for substantial building campaigns to expand and modernize the complex. The first of these buildings was McKim Hall, for the Nursing School. Begun just before the Depression, in 1929, McKim was completed in 1931.

The second building campaign involved the construction of an addition to the west side of the McIntire Wing. This large structure, completed in 1936, was dedicated to Dr. Paul B. Barringer, who had been instrumental in the founding of the Hospital. The Barringer Wing contained an additional obstetrical ward and rooms for private patients. In 1939, the third building campaign resulted in the extensive renovation of the Teachers' Preventorium. Two floors with an attic and roof deck were constructed on top of the existing structure, as well as a five-story section added to the west end. These modifications housed the John Staige Davis Department of Neurology and Psychiatry. Shortly after the completion of the Davis Wards, the Hospital added a residential facility for interns, the fourth new construction project. The House Staff Quarters, as this building came to be known, opened in 1941; it was destroyed in 1986 to make way for the link to the present main Hospital building.

The final and most extensive building campaign of this decade-long period was the construction of the West Wing in 1941. This new building stood in the open space directly in front of the original Hospital building and its two adjacent wings, and was directly connected to all three structures. In addition to providing more functional administrative and storage spaces, the West Wing included new wards for Obstetrics and Gynecology, Surgery, Internal Medicine, Otolaryngology, and Ophthalmology. Perhaps most important, however, were the improved facilities for surgery. Six new operating rooms with related work spaces tripled the capacity of the Hospital's surgical service, and made possible for the first time night staffing of general surgery.

Also in 1941, William J. Rucker provided funding for the establishment of a Home for Convalescent Children in a turn-of-the-century residence called "West Cairns," sited on a nine-acre estate one mile west of the University Hospital. The Rucker Home opened the next year under the auspices of the Department of Orthopedics, and was ultimately replaced by a larger and more modern facility in 1956-1957, rechristened the Children's Rehabilitation Center.

In January 1958, the Virginia General Assembly released funds for the construction of a new multi-story hospital building, completed in November 1960. Supplemental expansions during this time involved new patient care, research, and administrative facilities, including an infill project behind the West Wing, requiring the demolition of all but the rear portions of the original Hospital Pavilion and the 1907 wing. Subsequent expansion in the 1970s included the construction of new buildings for the medical and nursing schools and additional outpatient facilities, and on March 20, 1989, the University dedicated a new main hospital building, the third such structure since 1901.

With the completion of the first building complex in 1907, the University of Virginia Hospital began recording patient information in a series of folios, including volumes on admissions and discharges, operating department records, surgical casebooks, and pharmacy records. These materials provide a valuable sampling of patient care diagnoses,treatments, and costs principally during the first and second decades of the hospital's operation. Additional similar materials extending into the hospital's third and fourth decades comprise records from the Department of Medicine; Eye, Ear, Nose, and Throat (EENT)surgical procedures; and death records (Mortuary Books). Materials from the Departments of Pathology and Clinical Pathology (1910 - 1970), include budget statements, statistical reports, and autopsy records. An extensive collection of Roll Books (1922 - 1966) concern nursing staff and student nurses at the hospital, and nurses at the Rucker Children's Convalescent Home, practical nursing students, and temporary hires. A supplemental deposit (1954 - 1995) comprises case histories from various thoracic and cardiovascular surgeries as well as department statistics, kept by Dr. William H. Muller, Jr.

Processing information:

The collection was processed and entered into the Department's Manuscripts database (Access) in June and July of 2002 and processed by Hal Sharp of the Historical Collections and Services Department.

Between 2024 and 2026, the collection was reprocessed and redescribed by archivist Amanda Greenwood and curator Meggan Cashwell.

Subjects:

University of Virginia
Medical libraries

Places:

Medical Records

Access and use

Contents