University of Virginia Medical Center records

Access and use

Location of collection:
University of Virginia, Special Collections Dept.
Albert and Shirley Small Special Collections Library
University of Virginia
P.O. Box 400110
160 McCormick Rd
Charlottesville, Virginia 22904-4110
Contact for questions and access:
POC: Brenda Gunn
Phone: (434) 924-1037
Phone: (434) 243-1776
Fax: (434) 924-4968
Restrictions:

All materials in this collection are available for public access unless otherwise noted. Restrictions on access are made in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Family Educational Rights and Privacy Act of 1974 (FERPA), the Virginia Freedom of Information Act, and any related policies or regulations.

Access restrictions may differ between the collections filed in this series.

There are no restrictions on access to the annual reports.

There may be restrictions on access to some of the planning documents and reports.

There may be restrictions on access to some photographs and negatives.

Access restrictions may apply to some photographic materials.

Photographs are restricted because of ethical access considerations.

Photographs are restricted because of ethical access considerations.

There are no restrictions on access.

There are no restrictions on access to the publications of the Medical Center.

There are no restrictions on access to materials in this series.

Archives staff must review materials before release to researchers, materials may contain proprietary information protected by VA FOIA (see VA FOIA 2.2-3705.6).

There are no restrictions on access to administrative organization and structure files.

There are no restrictions on access to the policies, procedures, and handbooks.

Some materials may be restricted.

Some materials may be restricted.

There are no restrictions on access to the conference reports and programs.

There are no restrcitions on access to the directories.

More information about Historical Collection & Services' privacy and access policies can be found on our website: https://guides.hsl.virginia.edu/c.php?g=823576&p=11469798

Policies regarding Protected Health Information (PHI) and access can be found here: https://guides.hsl.virginia.edu/c.php?g=823576&p=11473112

Our collection development policy for medical and health records can be found here: https://guides.hsl.virginia.edu/historical/hcsCollDev

Statement for HIPAA-Protected Collections This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted. Use of these materials may be permitted only under specific conditions, including: -Approved research under a UVA Institutional Review Board (IRB) protocol -Preparatory-to-research review by authorized UVA Health employees -Access by individuals to their own medical records, coordinated through UVA Health Information Management Please contact the curator via email with a detailed request: Meggan Cashwell mfc9n@virginia.edu

Statement for Collections Containing Health Information (Not Legally Restricted) This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions. Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information. For questions, please contact the curator: Meggan Cashwell mfc9n@virginia.edu

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

Statement for Collections Containing Health Information (Not Legally Restricted)

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted. Use of these materials may be permitted only under specific conditions, including:

-Approved research under a UVA Institutional Review Board (IRB) protocol

Please contact the curator via email with a detailed request:

This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted.

Use of these materials may be permitted only under specific conditions, including:

Please contact the curator via email with a detailed request:

This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted.

Use of these materials may be permitted only under specific conditions, including:

Please contact the curator via email with a detailed request:

This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted.

Use of these materials may be permitted only under specific conditions, including:

Please contact the curator via email with a detailed request:

This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted.

Use of these materials may be permitted only under specific conditions, including:

Please contact the curator via email with a detailed request:

This collection contains materials (Book #5) that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted.

Use of these materials may be permitted only under specific conditions, including:

Please contact the curator via email with a detailed request:

This collection contains materials (Books #1- #4) that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator:

This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted.

Use of these materials may be permitted only under specific conditions, including:

-Approved research under a UVA Institutional Review Board (IRB) protocol

Please contact the curator via email with a detailed request:

Meggan Cashwell

Restrictions on access to the records in this series may vary between the constituent subseries.

There are no restrictions on access to the materials in this subseries.

There are no restrictions on access to the materials in this subseries.

There are no restrictions to access for these materials.

Restrictions on access to the records in this series may vary.

Restrictions on access to the records in this series may vary.

There are no restrictions on access to the committee records and meeting minutes.

Terms of access:

Unless otherwise noted, the University of Virginia owns the copyright to the materials in this collection that have not yet entered the public domain. You are free to use collection materials in any way that is permitted by the copyright and related rights legislation that applies to your use. For other uses you need to obtain permission from the rights-holder(s).

Copyright restrictions may apply.

The University of Virginia owns the copyrights to Medical Center annual reports.

Copyright restrictions may apply.

Copyright restrictions apply to some materials.

Some images may be subject to copyright restrictions.

Copyright restrictions may apply.

Copyright restrictions may apply.

Copyright restrictions may apply.

Copyright restrictions may apply.

Copyright restrictions may apply.

Copyright restrictions may apply.

Copyright and other restrictions may apply.

Copyright restrictions may apply.

Copyright restrictions may apply.

Conditions Governing Use A portion of this collection contains materials subject to the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. Access to these materials is restricted and may be granted only under specific conditions, including approved institutional review board (IRB) protocols, preparatory-to-research review by authorized University of Virginia Health employees, or access by individuals to their own records through Health Information Management. Researchers must comply with all applicable privacy regulations, including requirements for de-identification prior to publication. Please email hsl-historical@virginia.edu to learn more about our access policies.

A portion of this collection contains materials subject to the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. Access to these materials is restricted and may be granted only under specific conditions, including approved institutional review board (IRB) protocols, preparatory-to-research review by authorized University of Virginia Health employees, or access by individuals to their own records through Health Information Management.

Researchers must comply with all applicable privacy regulations, including requirements for de-identification prior to publication.

Please email hsl-historical@virginia.edu to learn more about our access policies.

A portion of this collection contains materials subject to the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. Access to these materials is restricted and may be granted only under specific conditions, including approved institutional review board (IRB) protocols, preparatory-to-research review by authorized University of Virginia Health employees, or access by individuals to their own records through Health Information Management.

Researchers must comply with all applicable privacy regulations, including requirements for de-identification prior to publication.

Please email hsl-historical@virginia.edu to learn more about our access policies.

Copyright restrictions may apply.

Copyright restrictions may apply.

Copyright restrictions may apply.

Copyright restrictions may apply.

Copyright restrictions may apply.

Copyright restrictions may apply.

Some materials may be subject to copyright restrictions.

Summary

Extent:
20 Linear Feet
Language:
English

Background

Scope and content:

Prior to the establishment of the records classification scheme outlined in this document, institutional archives were often organized by their office of creation. Rather than dividing some legacy collections, they are being kept intact and filed under this series.

Correspondence by/to McGuire, Leavell, Parson

Correspondence by/to McGuire, Schlant, Eastwood, et. al.

Correspondence by/to Blount, McGuire, Holsinger, Perez, Harlan, Allen

Correspondence by/to Crompton, Harlan, Miller, McGuire, Hollingsworth

Correspondence by/to McGuire, Rutherford, Gassert, Garner, Blozie, Eastwood, Stone, Parson, Beckwith, and Crampton

This series consists of annual reports prepared by the departments, centers, and offices of the University of Virginia Medical Center. Does not include individual faculty annual reports used for evaluation or review.

"Excellence through innovation & collaboration: year in review, 2001-2002, University of Virginia School of Medicine and Health System," produced by the UVA Health System Development Office

"Annual Report, Professional Nursing Staff Organization" produced by UVA Health System Marketing Communications. Includes 5 reports for years 2007-2011.

2015 report is titled: "Heart and Vascular Center Clinical Activity Report: Year in Review". 2016 report is titled: "Heart and Vascular Center Excellence Report".

This series consists of the correspondence and subject files of the chief executive of the University of Virginia Medical Center.

This series consists of the correspondence and subject files of selected department heads and other leaders of the Medical Center that have been judged to be historically significant.

This series consists of historically significant reports documenting the planning of administrative changes or projects, major purchases, and events of the Medical Center.

Planning materials related to the Construction of the Replacement Hospital and Renovation of Existing Buildings. Includes executive summary, Section I: Facility Organizaiton and Identification, Section II: Architecture and Design, Section III: Service Data, Section IV: Project Justification and Identification of Community Need, Section V: Financial Data, Section VI: Assurances, Appendix A: Functional Space Program, Appendix B: Furniture and Movable Medical Equipment.

Includes supplemental drawings and attachments to the plan

Includes addendums to the 1984 contract

Includes sections on: Existing utilities study, Patient and operational data, Construction and costs, Property ownership and site considerations

Includes reports, memos, correspondence, floorplans, and diagrams related to the Emergency room renovation project in the Multistory Hospital Building (West Complex).

Volume I is not included. Document authored by the Northwestern Virginia Health Systems Agency, Blue Ridge Hospital, Charlottesville VA.

Related to the development and use of land resources at the University of Virginia

Includes a section on "The Medical Center and general land planning issues"

Includes preplanning study appendices

Part of the University of Virginia Health Sciences Center Modernization Project

Includes University policies, directives, and related materials for facilities planning

Reports for Medical Center, School of Medicine, School of Nursing, and Health Sciences Library

Document related to financial needs and planning

A user manual by Coopers and Lybrand LLP

UVA Health System Decade Plan. Authors: School of Medicine, School of Nursing, Medical Center, Health Services Foundation, Claude Moore Health Sciences Library.

Includes background and strategic goals, taskforce report, and "Moving toward the new century" publication

Planning draft related to space and equipment needs of various Children's Center services, including Information Systems, Radiology, Laboratories, Pharmacy, Ancillary Services, and Transportation.

This series consists of motion pictures or videos prepared by or for the University of Virginia Medical Center for a specific purpose (e.g. promotional videos). Does not include commercially available material.

This series consists of the final records of formal accreditations of the University of Virginia Medical Center, its departments, and its programs. This series may include, but is not limited to: self-study reports, final reports, and questions and responses.

This series consists of historically significant photographs and/or negatives of Medical Center events, activities, and people. This does not include employee identification photographs, though may include photographs used in faculty directories.

Material in this sub-series was originally processed into legacy collection MS-68: University of Virginia Health System Marketing Communications records. These materials were processed prior to the use of ArchivesSpace and the use of RG-17-2 classifications. Because of their significant quantity, materials have been left according to their previous arrangement, which may differ from other content in the Photographs and negatives series.

The original "Scope and Contents" note for legacy collection MS-68 reads: The University of Virginia Health System Marketing Communications collection consists of 5 series. Series I through Series IV contain 737 processed folders in 6 records boxes. The images in this collection were created by and/or for the University of Virginia Health System's Department of Marketing Communications to document the people, premises, and events of the UVA Health System, the UVA School of Medicine, and the UVA School of Nursing. These four series hold photographic prints, negatives, and slides, and also contain some published materials and assorted Marketing Communications papers and correspondence related to past Marketing Communications publications. The images provide a visual history of the University of Virginia's work in medical education and medical care throughout the twentieth century. Series V of the collection contains 4 boxes of unprocessed slides, image CDs, and zip disks. At the time of processing some non-Health System materials present with the original acquisition were transferred to the Albert and Shirley Small Special Collections Library and the Arthur J. Morris Law Library.

Note that due to necessary changes in the description and arrangement of the materials, the 5 series described in the original text are no longer in use.

4 postcards dated 1905-1906. Views depicted include the University of Virginia Hospital, 1905; the West Range, with a view of the Anatomical Theatre, 1905; the University of Virginia Hospital, addressed to Miss[?] Carrie Carpenter, Red Hill, Albemarle Co., Virginia, 1906, and the University of Virginia Hospital, addressed to Miss Etta Covert, Eatontown, NJ, 190[?]

Written catalogue of image slides (file does not include any physical slides)

Slides removed from carousel. Includes handwritten slide list/outline.

Includes an audio cassette that would have been used in tandem with the slide presentation.

Includes 2 audio cassettes (1 is labeled "EDITED COPY") that would have been used in tandem with the slide presentation.

Marketing photographs (color films) used for the UVA Medical Center publication "Health Talk". Each folder of the file corresponds to a specific issue of "Health Talk" (Summer 1998 - Fall 2001).

Each media file is identified by a date (month and year) and contains various materials created by Marketing Communications from that time period. The contents of these files include photographic prints and proof sheets, CDs, photography release forms, correspondence and other written material. The contents of each file may vary.

The material in this series documents information that the Medical Center provides to the public and business or government communities. Includes statements, visual aids, news releases and news clippings regarding historically significant events.

The content in this subseries represents a legacy collection of newsclippings and press releases collected by a former unit of the Medical Center known as "Information Services". the material is arranged topically, according to its original order.

Article on Trailblazers in medicine honored by UVA, including Mary Holmes, on of the first black nurses at UVA and Sarah Kelley, the first African-American chaplain at UVA

The materials in this grouping were not collected based on thematic groupings, and so have been left in a chronological arrangement. Content includes news articles related to the UVA Medical Center and School of Medicine.

Includes article on new University of Virginia Hospital site, Michael J. Halseth

Includes articles on first patient to land at new UVA hilipad (Pegasus), Blue Ridge Hospital, scientific reserach, Runner's Clinic

Includes articles on grown hormone factor, menopause, epilepsy, Apert's syndrome, replacement hospital, Elias A.K. Alsabti

Includes articles about plane crash that injured Dr. Worthington G. Schenk, Dr. John E. Hanks, Laura Murphy and Judith Almy-Coutu; the replacement hospital; appointment of Thomas J. Sullivan

National Cancer Institute (NCI) gives grant and designates UVA a Cancer Research Center

Includes article on renaming of UVA Medical Center to UVA Health Sciences Center

Contains public relations materials, including press releases and correspondence

This series consists Medical Center publications meant for public distribution or general internal distribution. Examples of Medical Center publications include staff newsletters, magazines, and brochures.

Also known as "Beyond Measure: The People and Purpose of the University of Virginia Health System."

Includes 8 issues:

  • 2008: Spring, Fall
  • 2009: Winter, Spring, Summer
  • 2010: Winter
  • 2011: Winter, Spring

Volume 11, Issue 1, published by UVA Health System Development Cancer Programs Team

A newsletter following "The Campaign for the University of Virginia Health Sciences Center."

Includes a section on the University of Virginia Medical Center

Produced by the University of Virginia Hospital Department of Public Relations. Features historical photographs.

Produced by UVA Hospital Department of Public Relations, contains photographs of pediatric patients.

Titled as "VAMIS".

Assorted promotional material from Health System marketing.

Indicies acquired from the Health System Marketing Communications department relevant to various Medical Center publications.

Compiled by the Marketing Communications department. Includes floppy disc.

Compiled by the Marketing Communications department. Lists articles according to their title, organized topically.

Includes chronological article title list and index by subject and name. Covers dates Winter 1982 through Winter 1993-1994. Compiled by JBL.

This series consists of audio or visual recordings, created by or for the University of Virginia Medical Center, that are of an enduring historically significant nature or that describe the current function or organization of the agency's major administrative units. Commercially available material may be included, if appropriate. Does not include recordings used in lieu of minutes or as temporary transcripts of minutes.

The tapes contain video footage of the UVA Children's Miracle Network Telethon, as well as related Health System development and marketing video material. There are 176 tapes of various formats, including VHS, U-Matic, and Betacam SP, held in 5 records boxes.

This series consists of final reports for research projects conducted by the University of Virginia Medical Center where the results are not published. Does not include research data.

The University of Virginia Facilities Planning and Construction team with Skanska construction company maintained this blog between 2016 and 2017 to share photographs, progress updates, team biographies, and other information documenting the construction of the University of Virginia Hospital Expansion Tower that opened in 2019 and 2020.

This series consists of historically significant web pages that the Medical Center has created for public distribution or general internal distribution.

The records in this series document the organizational structure of the Medical Center. It also contains records that document administrative reorganizations of the Medical Center. These materials include, but are not limited to, organizational charts and reports showing the administrative units and leadership roles of the Medical Center.

4 page list of Hospital Departments with corresponding Department Manager and Administrative Officer.

Health System overview and organizational chart for Strategic Marketing and Communications department

This series consits of official Medical Center policies, procedures, and handbooks. See records series "University Policies" for official record under the University Policy Office.

Produced by the Virginia Department of Health, 1994 Edition

Edited by Michael B. Ishitani, MD, Produced by the Department of Surgery, Division of Transplantation

This series consists of information about major donors used in developing donations and relationships. May include documentation of donations, research into donors interest/worth, financial data such as tax information, memorandum of agreements documenting how funds are spent, as well as other related documentation.

This series consists of records of the development and creation of fundraising campaigns and reporting of campaign status. Includes financial information, theme and branding information, and master plan.

This series consists of records of trusts or endowments to the Medical Center, including history of trustees and investments. Includes agreements, stipulations, stock accounts, and end of year reports.

This series consists of records of agreements between a university-related foundation and the Medical Center. This series may include, but is not limited to: policy, memorandum of agreement, and annual reports.

This series consists of records concerning the creation of financial budgets for the Medical Center including all schools and major divisions. Includes documentation on state and University appropriation and allotment of funds to the agency or within the agency.

This series consists of programs and reports that document historically significant conferences held by the Medical Center.

This series is comprised of directories that contain lists of the Medical Center's faculty, staff, and other personnel. The directories often include the following information: names, telephone numbers, and job titles.

Physicians at the Heart Center, University of Virginia Medical Center

2 volumes: "Referring to UVA: Directory of Physician Specialists and Services" and "Referring to UVA Children's Hospital: Directory of Physician Specialists and Services", both dated 2014-2015.

Includes 3 directories, dated: January 1990, December 1993, March 1995

The University of Virginia Hospital Record Books document patient care, hospital administration, and clinical operations from 1907 to 2019. This series contains record books used by the University of Virginia Hospital to record hospital admissions, student and staff listings, patient information, and medical services and procedures for various hospital departments. In addition to record books, the collection holds papers, including annual reports, budget materials, case histories, operative notes, and statistics.

The collection includes:

• Admission and discharge registers

These records document diagnoses, treatments, surgical procedures, patient demographics, hospital staffing, and clinical outcomes. The collection provides insight into medical practice, hospital administration, and healthcare delivery at the University of Virginia Hospital during the 20th centry.

The collection has been organized into thirteen series, reflecting the departmental divisions of the hospital and the subject areas of the various records:

Series 1: Admissions Books

Series 1: Admissions Books (1907-1914): Recording admissions and discharges for 10,050 patients. Includes patient name, race, age, ward assignment, occupation, diagnosis, outcome, date of discharge, physician, charges, and patient number.

Series 2: Alcohol Book (1924-1925): Recording date, quantity, kind, where used, and approval.

Series 3: Department of Clinical Pathology Materials (1932-1971): Administrative and financial reports, as well as miscellaneous records relating to applications and persons affiliated with the Medical Center.

Series 4: Eye, Ear, Nose, and Throat Department Patient Record Book (1920-1924): Recording date, patient number, house number, ward assignment, name, diagnosis, and remarks for 2623 patients.

Series 5: Department of Medicine Patient Record Books (1915-1925): Recording date, medical number, house number, ward assignment, name, diagnosis, and remarks for 11,559 patients.

Series 6: Mortuary Books (1929-1937): Recording date, name, time of death, ward or service, physician pronouncing death, circumstances of death, notification of relatives, release of body to individual or funeral home, death certificate.

Series 7: Operating Department Record Books (1908-1937): Recording date, name, operation, surgeon, and anesthesia. Entries for general surgery after December 19 31 contain in addition ward assignment and nurse. Entries for Eye, Ear, Nose, and Throat surgery after February 1932 contain additional data such as history number, ward assignment, assistant surgeon, anesthetist, and nurse.

General Surgery Books (1908-1932):

Eye, Ear, Nose, and Throat (EEN1) Surgery Books (1917-1937):

Series 8: Department of Pathology Materials (1909-1958): Administrative and financial reports, as well as miscellaneous records relating to applications and persons affiliated with the Medical Center.

Series 9: Pharmacy Book (1909-1911): Recording prescriptions and dosage directions, patient's name and ordering physician.

Series 10: Roll Books (1922-1966): Recording attendance for Hospital Staff nurses, Convalescent Home Staff nurses, Temporary nurses, Student nurses by class, and Practical Nursing students.

Staff Roll Books (1939-1966)

Rucker Children's Convalescent Home Nursing Service Roll Book (1942-1949)

Temporary Payroll Roll Book (1954-1956)

Student Nurse Roll Books (1922-1966)

Practical Nursing Students Roll Book (1952-1966)

Series 11: Surgical Department Casebooks (1907-1925): Recording date, surgical number, house number, ward, name, diagnosis, and remarks for 28,021 patients.

Series 12: Department of Surgery Materials (1959-1995): Comprising case histories, operative notes, and department statistics. Stanton P. Nolan donation.

Series 13: Thoracic Cardiovascular Surgery Operations Notebooks (19 54-1977): Recording date, name, history number, age, operation, surgeon, and results for various heart surgeries, vascular and general surgeries, and pump operations. Compiled by William H. Muller, Jr. Stanton P. Nolan donation.

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UVA Health Pathology Autopsy Books, c. 1950s-1961: There are 5 books total. All have very minimal information: date, name, race, sex, age, autopsy number, prosector name, disposition, date/time of death, ward and service, date and time of autopsy, and diagnosis. Some of the info changes slightly from one book to the next, but this is mostly consistent. About 25-30 names appear on each page.

Birth and delivery logbooks, 1931 - 2019: Logs of live births at UVA Hospital 1931-2019. List of books includes:

UVA Coronary Care Unit logs, 1966 - 1980: Two log books, one for patient admissions and the other for Thallium treatment.

Department of Obstetrics and Gynecology operations log, 1945-09-26 - 1954-04-09: Data points include date, patient name, ward, history numberm surgeon, assistant surgeon, operation, anesthetist, anesthesia, and nurse.

Obstetrics research ledgers, circa 1955-1978: 10 books of research ledgers that range from circa 1955-1978. Books are cataloged from BIR 1075 to BIR 1084; 15" x 13"; 150 pages. Data points include date, name, history number, color, age, GPA, mother data, prenatal care, associated diseases, weeks gestation, LMP, blood type, baby's condition, family history, weight, edications, length of labor, complications of labor, mode of delivery, baby's weight and height, sex, baby blood type, abnormalities, autopsy findings, cause of death, and remarks.

Recording admissions and discharges for 10,050 patients. Includes patient name, race, age, ward assignment, occupation, diagnosis, outcome, date of discharge, physician, charges, and patient number.

-Book 1, 1907 September 1 -1911 August 13; 17" x 14.5"; 408 pages.

This item consists of Book 1, 1924 December 1 – 1925 May 31; 10" x 8"; 152 pages; pp. 32-152 blank.

This item consists of one otolaryngology diagnosis logbook,1920-07-20 to 1924-08-25.

These items consist of three Department of Medicine Patient Record Books:

The data found in these books include: recording date, medical number, house number, ward assignment, name, diagnosis,and remarks for 11,559 patients between 1915-1925.

The mortuary books consist of:

Book 1, 1929 October 24 - 1930 September 8; 9.5'' x 7.75''; 152 pages; even numbers blank. BIR 1117

The data found in these books include: recording date, name, time of death, ward or service, physician pronouncing death, circumstances of death, notification of relatives, release of body to individual or funeral home, death certificate between 1929-1937.

These items consist of sixteen logbooks covering the dates from 1908 to 1951. They are divided between general surgery and ENT.

The data found in these books include: Recording date, name, operation, surgeon, and anesthesia. Entries for general surgery after December 1931 contain in addition ward assignment and nurse. Entries for Eye, Ear, Nose, and Throat surgery after February 1932 contain in addition history number, ward assignment, assistant surgeon, anesthetist, and nurse.

General Surgery Books (1908-1932).

Eye, Ear, Nose, and Throat (EENT) Surgery Books (1917-1937).

These items consist of three Department of Otolaryngology operation logbooks ranging from 1917-01-02 to 1926-01-13, 1930-11-29 to 1934-12-22, 1934-12-24 to 1937-12-31.

The data in these books include: recording date, patient number, house number, ward assignment, name, diagnosis, and remarks for 2623 patients between 1920-1937.

Eye, Ear, Nose, and Throat (EENT) Surgery Books (1917-1937).

This item consists of one logbook, Book 1, 1909 May 27 -1911 April 26; 15.75" x 11"; 600 pages. BIR-1122

The data found in these books include: recording prescriptions and dosage directions, patient's names, and ordering physician between 1909-1911.

The Department of Surgery diagnosis logbooks are seven logbooks covering the following dates: 1907 to 1925. In another document, these are referred to casebooks.

The data found in these books include: recording date, surgical number, house number, ward, name, diagnosis, and remarks for 28,021 patients.

-Book 1-1907 September 4-1912 February 7; 14.25" x 6"; 220 pages.

The Department of Surgery Materials is comprised of case histories, operative notes, and department statistics.

-Folder 1, Case histories and operative notes, Cardiovascular Surgery and Thoracic Surgery, 1962 June 26 - 1965 January 22.

The Thoracic Cardiovascular Surgery Operations Notebooks consist of five logbooks that record the date, name, history number, age, operation, surgeon, and results for various heart surgeries, vascular and general surgeries, and pump operations between 1954-1977.

Compiled by William H. Muller, Jr. Stanton P. Nolan donation.

-Book 1, Heart Surgery (Anomalous Venour Return, Aortic Insufficiency, Aortic Stenosis, Atrioventricularis communis defect, Cardiac Pacemaker), 1955 February 2 - 1976 September 29.

-Book 2, Heart Surgery (Patent Ductus Arteriosus, Pulmonic Stenosis, Pentalogy of Fallot, Single Ventricle with Pulmonary Stenosis, Tetralogy of Fallot, Transposition of Pulmonary Arteries and the Aorta, Tricuspid Atresia, Tricuspid Insufficiency, Truncus Arteriosus, Tumors of the Heart), 1955 January 6 - 1975 March 28.

-Book 3, Heart Surgery (Cardiac Surgery Miscellaneous, Coarctation of Aorta, Creation of Pulmonary Stenosis, Coronary Artery Insufficiency, Interatrial Septal Defect, Interventricular Septal Defect, Marfan's Syndrome, Mitral Insufficiency, Mitral Stenosis), 1954 June 15 - 1976 April 19.

-Book 4, Vascular and General Surgery (Aneurysms, Aneurysms - Dissecting, Arterial Obliterative Disease, Arteriovenous Fistula, Biopsies, Embolectomy, Endarterectomy, Hernia), 1954 November 9 - 1976 November 12.

-Book 5, Vascular and General Surgery (Miscellaneous Esophagus & Abdominal, Miscellaneous Extremities, Miscellaneous Head & Neck, Miscellaneous Thoracic Area, Portocaval Shunt, Renal Artery Stenosis, Sympathectomy, Thrombectomy, Thyroid Vascular Misc., Thymectomies, Vascular - miscellaneous), 1954 December 9- 1977 January 20.

-Book 6, Pump Operations, 1956 September 26 - 1976 May 4.

The Birth and delivery logbooks are records of the live births at UVA Hospital 1931-2019. The following list contains the logbook BIR (Bound Institution Record) #, its measurements, its number of pages, and its data points:

BIR-960: 13" x 15.25"; 152 pages. Data includes patient name, date, address, hospital number, onset of labor, 1st stage medications, measurement of complete dilation, membranes, delivery, position, time of delivery, sex of baby, condition of baby, placenta, lacerations, postpartum medications, blood estimated, doctor name, student name, nurse name, anaesthesia, anesthetist, and remarks.

BIR-962: 10.75" x 8.5"; 152 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, sex, premature, complications, doctors, and nurse.

BIR-963: 8" x 12.75; 300 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, sex, premature, complications, doctors, and nurse.

BIR-964: 9.75" x 8.25"; 300 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, sex, premature, complications, doctors, and nurse.

BIR-965 and BIR-966: 12.50" x 10.50"; 152 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, birth weight, sex, premature, complications, doctors, and nurse.

BIR-967 to BIR-1006: 13.25" x 15.50"; 152 pages. Data includes date, patient name, history number, admission time, admission slip, days in hospital, number of pregnancies, months of gestation, OB prep done by, race, room number, doctor, type of delivery, position of baby, time of delivery, sex of baby, condition of baby, birth weight, episiotomy, comments, anesthetist, doctors, and nurse.

*Fetal defects data point added in BIR-976. *APGAR score data point added in BIR-978.

BIR-1007: 13.25" x 15.50"; 152 pages. Data includes both birth information and discharge information for only the baby. Birth information data includes: baby's last name, mother's name, race, sex, received from, previous pediatric unit, hospital number, date and time of birth, weight, delivery, feeds, APGAR, G+P, nursery, circulation, H+B, pregnancy, and transfer info. Discharge information data includes: date, weight, length, head cm, mother and baby blood type, addres, phone number, RTC, HEP, and PKU.

BIR-1008 to BIR-1019: 13.25" x 15.50"; 152 pages. Data includes date, patient name, history number, admission time, admission slip, days in hospital, number of pregnancies, months of gestation, OB prep done by, race, room number, doctor, type of delivery, position of baby, time of delivery, sex of baby, condition of baby, birth weight, episiotomy, comments, anesthetist, doctors, and nurse.

BIR-1020 to BIR-1074: 15.75" x 13"; 160 pages. Data includes age, date of birth, name, history number, LOS, GPA, EGA, service, comments, monitors, room number, attending called, delivery type and time, position, APGAR, weight, sex, nursery, fetal defects, anesthesia, doctor present, nurse present, and time dismissed.

*BIR-1041 has folder spreadsheets and other data sheets included in the book.

BIR-1155 to BIR-1210: 15.50" x 13.50"; 150 pages. Data includes age, date of birth, patient name, MRN, time, LOS, GTPAL, EGA, service, comments, mother's number, room number, time, sex, type, position, weight, APGAR, feeds, nursery, FD, ANES, baby's doctor, BC Init, doctor present, nurses present, and dismissal time.

*Electronic MyChart data added in BIR-1205.

BIRO-21: 17" x 19.50"; 450 pages. Data points include date, delivery number, name, history number, pregnancy complications, position, delivery type, labor complications, baby's sex and condition, remarks, and doctor.

Some of the logbooks have different data points than other logbooks. Some acronyms to look out for are: TPR (temperature, pulse, respiration); GTPAL (gravita, number of pregnancies, delivery length, number of abortions/miscarriages, number of current living children, and pre-term or term); LOS (length of stay); EGA (estimated gestational age);H+B (hematocrit test and blood count); RTC (return to clinic); HEP (Hepatitis); PKU (Phenylketonuria); FD (fetal demise); BC Init (initial blood count).

The UVA Coronary Care Unit logs consist of two log books, one for patient admissions and the other for Thallium treatment.

-BIR-1108: Patient admission log, 1966-03-16-1973-12-31. 12.50" x 8"; 153 pages. Data points include number, date, name, history numberm diagnosis, age, MCCU, date of transfer, where, MI, permanent pacemaker, and doctor.

-BIR-1109: Thallium treatment log, 1979-05-17 to 1980-08-28. 14.25" x 11"; 152 pages; majority of pages blank. Data points on pages 1-23 include date of thallium, patient, isotope number, referring physician, physician contacted and replied, patient contacted and replied, thallium review, Dr. beller TL-201 reviewed, and sent. Pages 26-37 include a Thallium/Proprandol study with data points including age, sex, name f/u, history number, date of TL, date of angio, chart, TL-201, GXT, and angio.

The Gynecology operations log consists of one logbook, BIR-961: 1945-09-26 - 1954-04-09. 18" x 14.50"; 200 pages. Data points include date, patient name, ward, history numberm surgeon, assistant surgeon, operation, anesthetist, anesthesia, and nurse.

10 books of research ledgers that range from circa 1955-1978.

Books are cataloged from BIR 1075 to BIR 1084; 15" x 13"; 150 pages.

Data points include date, name, history number, color, age, GPA, mother data, prenatal care, associated diseases, weeks gestation, LMP, blood type, baby's condition, family history, weight, edications, length of labor, complications of labor, mode of delivery, baby's weight and height, sex, baby blood type, abnormalities, autopsy findings, cause of death, and remarks.

*BIR-1078 includes a discharge summary in page 78.

The UVA Health Pathology Autopsy Books consist of 5 books total. All have very minimal information: date, name, race, sex, age, autopsy number, prosector name, disposition, date/time of death, ward and service, date and time of autopsy, and diagnosis.

This series consists of significant material that conveys the history of the Medical Center, its administration, its accomplishments, its officials or employees. May be material of an exceptional nature that is listed as disposable in this or other general schedules. Includes, but is not limited to, scrapbooks, photographs, articles, program notes and documentation of events sponsored or funded by the agency. Also included are narratives; printed, audio, or audiovisual histories; or matters of significant historical importance.

This subseries consists of narrative essays, articles, and monographs that tell various aspects of the story of the Medical Center.

Contains a copy of a 1931 letter from Dr. Olver R. Cobb to Mrs. E.H. McPherson concerning the operation of the University Dispensary during the 1890s.

Historical article by Addeane S. Caelleigh, published in the Magazine of Albemarle County History, Volume 75, 2017. Includes information related to the UVA Hospital.

This subseries consists of files containing materials that document significant events, moments, and turning points in the history of the Medical Center.

Newsclippings, press releases, and communications related to the events of August 12, 2017 and the impact on and reponse of the UVA Medical Center.

This sub-series consists of scrapbooks created by persons or groups within the Medical Center and/or representing content relevant to the history of the Medical Center.

Themes that appear in to many of the scrapbooks include state budgeting, new buildings, nursing graduations, including practical nurses graduation, the Hospital Circle which became the Hospital Auxiliary, new programs for patient care, the Children's Rehabilition Center, and employee service awards. The scrapbooks consist of newpaper and article clippings and photographs. Publications include University of Virginia Medical Alumni News Letter; The Cavalier Daily; The Daily Progress; The Draw Sheet; Richmond Times-Dispatch; The Tribune (Roanoke); The Sunday Star, Washington D.C.; Norfolk Virginian-Pilot; Richmond News Leader; The News, Lynchburg, Virginia; Charlottesville-Albemarle Tribune; and Ledger-Star.

Topics include disaster preparedness, polio case, Blue Ridge Sanatorium, needs of children, Martha Jefferson Hospital, state budget, hospital planning, patient relations, medical indigents, and new dining room for African American employes.

Topics include the nursing school, state budget, article titled: "Hospital to Offer Negroes Courses in Practical Nursing," hospital building plans, the Barriager addition completed, new out-patient department, "Integration With Justice, Good Will Urged By Ministerial Group," chaplain program begins, Governor Stanley holds back money for hospital building, hospital security program begun, piped oxygen system in use.

Topics include antiquated hospital facilities, picture of "typical old-fashioned ward at UVA Hospital, dietitians, purchase of cobalt unit, hospital tours by Assembly members, Governor Stanley releases funds for hospital, polio, Anna. J. Franklin--first African American to be accepted by UVA Scholl of Medicine, residential center urged for "emotionally disturbed and delinquent children," preliminary design for Children's Rehabilitation Center, letter from Vincent Archer of UVA Medical Alumni Association to Medical Alumni with plea to contact legislators and "A Proposed Building Program UVA Hospital. Includes photographs.

Includes photo of hospital complex with area of Gospel Hill cleared for a parking lot (CMHSL, Claude Moore Medical Education Building, McLeod Hall, Claude Moore Nursing Education Building now), plans and drawings for Hospital addition, South Wing (2nd building of original hospital built in 1905) to be destroyed, flu vaccination, Children's Rehabilitation Center opens, ground-breaking for new hospital, news clipping with pictures of graduates of the SOM class of 1933, Walter A. Henricks beigins duties as first full-time chaplain, new radioactive cobalt unit for improved treatment of cancer.

Includes articles on heart research, nursing shortage, first patient moving into new hospital, dedication of new hospital, School of Nursing baccalaureate program accredited, cancer treatment, opening of new neurological unit.

Includes articles on the north wing of the old hospital built in 1905 being torn down, four story addition for clinical offices and diagnostic and treatment facilities opening, women doctors at UVA, Children's Rehabilitation Center, Dr. Frederic B. Westervelt appointed administrator at CRC, UVA purchasing 15 parcels of property on Jefferson Park Avenue for %500,000 to expand medical center.

Includes articles on a new mental health clinic, state budget, Children's Rehabilitation Center and Western State Hospital.

Includes articles on the UVA Center for Treatment of Birth Defects (the first in Virginia), modern 2-room pharmacy, and disaster planning, and a number of photos from 1958-1960. The photos are of service awards, opening of bids for the new hospital and groundbreaking for the new hospital, medical center and new hospital construction, first baby and the first patient in the new hospital, and senior nurses dance at Fry's Spring Beach Club.

Articles include UVA Hospital signs agreement to allow hospital to participate in Medicare program. computer system set up to monitor patients after heart surgery, summary of the first 65 years at UVA Hospital, first School of Nursing male graduate, newborn special care unit, Dr. Mary M. Lohr assumes duties as new dean of nursing.

The scrapbook includes correspondence, newspaper clippings, graduation programs, awards, cards, negatives, articles about early CT scanners, reprints, and many photographs of students and graduates of the x-ray technology school, mainly during the 1960s-1980s.

This series consists of reports related to the internal control or management of a specific and historically significant function of the Medical Center.

1 page. Statistics from the month of June 1983, includes hospital admissions, patient days, average daily census, clinic and E.R. visits.

This series consists of routine Medical Center reports, of a historically significant nature, not listed on any general schedule or special schedule.

Authored by the Center for Comprehensive Health Planning at the University of Virginia Medical Center

Authored by the Center for Comprehensive Health Planning at the University of Virginia Medical Center

Authored by Jules I. Levine for the Department of Health, Education, and Welfare

Authored by Barbara Brodie, Jules I. Levine, Robert A. Reid, David W. Sheatsley, Kathryn F. Miller, I. Jeffrey Turshen, Jacob A. Lohr, Joanne D. Hess, Robert Chamberlain, Sherry A. McCarter.

Authored by Eleanor G. May and Margo E. Hauck, Taylor Murphy Institute, Darden Graduate School of Business Administration

University of Virginia-Martha Jefferson Hospital service area includes: Albemarle, Charlottesville, Greene, Fluvanna, Louisa, Nelson, and Orange.

Study by Jules I. Levine and Savid W. Sheatsley

Prepared by the Virginia Department of Environmental Quality

Virginia Health Policy Center

Full title: University of Virginia Children's Hospital Final Report: Faculty, Staff, and Family Focus Groups; Findings and Recommendations, report by Stanley Beaman & Sears and the Institute for Family-Centered Care.

University of Virginia 2009 Physicians Practice Survey Results, Produced by Eric Swensen and Katie Norcross

Produced by UVA Health System Marketing Communications

This is a printed version of the civil action lawsuit of Schumann, Smith, Young, Yount, Roeser, and Kern vs. Kent, Kibbe, Horton, Tsung, Preventza, de la Cruz, the Rector and Visitors of the University of Virginia, University of Virginia Physicians Group, and the Commonwealth of Virginia.

This series contains correspondence, subject files, online resources, and meeting minutes of committees working within the Medical Center.

This sub-series contains records of the Children's Medical Center Committee, including bylaws of the Children's Medical Center Committee as amended in 1997. It also contains records of the Children's Medical Center Executive Committee (or Council), which appears to have operated as a subcommittee of the Children's Medical Center Committee.

Tina Baber, Sr. Executive Assistant to the Marketing and Communications Officer, transferred a UVA Health COVID-19 Timeline (physical banner) to Historical Collections.

Biographical / historical:

Established in 1901, the University of Virginia Hospital opened with a single structure incorporating an operating theater, solarium, laboratories, and accommodations for the superintendent and student nurses. In 1902, beds for 25 patients were installed. Two pavilion wings, added in 1905 and 1907 to each side of the main building, contained large wards for patients, a small number of private rooms, storage and kitchen facilities, and interns' quarters.

Expansion of the physical plant resumed in 1916 with the completion of the Steele Wing to the north of the 1907 pavilion. The largest building to date, the Steele Wing doubled the capacity of the hospital and accommodated in its basement the Outpatient Department, relocated from another nearby structure. In 1924, the McIntire Wing was built to the south of the 1905 pavilion, containing obstetrical and pediatric services and interns' quarters. To the south of the McIntire Wing, the Teachers' Preventorium of 1928 was opened to provide low-cost healthcare for the state's teachers. The next year a substantial addition to the Hospital complex—incorporating the existing Steele Wing—was erected to house the Medical School.

Steadily increasing usage of medical services throughout the years of the Depression put considerable pressure on the Hospital's facilities. Consequently, over the decade of the 1930s and the first years of the 1940s, the Hospital raised funds for substantial building campaigns to expand and modernize the complex. The first of these buildings was McKim Hall, for the Nursing School. Begun just before the Depression, in 1929, McKim was completed in 1931.

The second building campaign involved the construction of an addition to the west side of the McIntire Wing. This large structure, completed in 1936, was dedicated to Dr. Paul B. Barringer, who had been instrumental in the founding of the Hospital. The Barringer Wing contained an additional obstetrical ward and rooms for private patients. In 1939, the third building campaign resulted in the extensive renovation of the Teachers' Preventorium. Two floors with an attic and roof deck were constructed on top of the existing structure, as well as a five-story section added to the west end. These modifications housed the John Staige Davis Department of Neurology and Psychiatry. Shortly after the completion of the Davis Wards, the Hospital added a residential facility for interns, the fourth new construction project. The House Staff Quarters, as this building came to be known, opened in 1941; it was destroyed in 1986 to make way for the link to the present main Hospital building.

The final and most extensive building campaign of this decade-long period was the construction of the West Wing in 1941. This new building stood in the open space directly in front of the original Hospital building and its two adjacent wings, and was directly connected to all three structures. In addition to providing more functional administrative and storage spaces, the West Wing included new wards for Obstetrics and Gynecology, Surgery, Internal Medicine, Otolaryngology, and Ophthalmology. Perhaps most important, however, were the improved facilities for surgery. Six new operating rooms with related work spaces tripled the capacity of the Hospital's surgical service, and made possible for the first time night staffing of general surgery.

Also in 1941, William J. Rucker provided funding for the establishment of a Home for Convalescent Children in a turn-of-the-century residence called "West Cairns," sited on a nine-acre estate one mile west of the University Hospital. The Rucker Home opened the next year under the auspices of the Department of Orthopedics, and was ultimately replaced by a larger and more modern facility in 1956-1957, rechristened the Children's Rehabilitation Center.

In January 1958, the Virginia General Assembly released funds for the construction of a new multi-story hospital building, completed in November 1960. Supplemental expansions during this time involved new patient care, research, and administrative facilities, including an infill project behind the West Wing, requiring the demolition of all but the rear portions of the original Hospital Pavilion and the 1907 wing. Subsequent expansion in the 1970s included the construction of new buildings for the medical and nursing schools and additional outpatient facilities, and on March 20, 1989, the University dedicated a new main hospital building, the third such structure since 1901.

With the completion of the first building complex in 1907, the University of Virginia Hospital began recording patient information in a series of folios, including volumes on admissions and discharges, operating department records, surgical casebooks, and pharmacy records. These materials provide a valuable sampling of patient care diagnoses, treatments, and costs principally during the first and second decades of the hospital's operation. Additional similar materials extending into the hospital's third and fourth decades comprise records from the Department of Medicine; Eye, Ear, Nose, and Throat (EENT)surgical procedures; and death records (Mortuary Books). Materials from the Departments of Pathology and Clinical Pathology (1910 - 1970), include budget statements, statistical reports, and autopsy records. An extensive collection of Roll Books (1922 - 1966) concern nursing staff and student nurses at the hospital, and nurses at the Rucker Children's Convalescent Home, practical nursing students, and temporary hires. A supplemental deposit (1954 - 1995) comprises case histories from various thoracic and cardiovascular surgeries as well as department statistics, kept by Dr. William H. Muller, Jr.

The bulk of the scrapbook was probably compiled by Elizabeth Ashton Nalley, a graduate of UVA Hospital's School of Radiologic Technology. She worked in the Radiology Department for 45 years and helped train students in radiologic technology.

Processing information:

RG-17-2 includes records from legacy collections held by the Claude Moore Health Sciences Library, including the UVA Health System Marketing Communications collection (MS-68). RG-17-2 also includes materials previously cataloged as separate items in Virgo (such as journals, newsletters, and reports) and from semi-processed legacy accessions held by the Claude Moore Health Sciences Library.

Partially processed--folders labeled but not not entered in ArchivesSpace. (2022-08-26)

These materials came in as part of Accession ViU-H-2017-0023.

Partially foldered and described, but not entered in ArchivesSpace (2022-08-26).

The collection was processed and entered into the Department's Manuscripts database (Access) in June and July of 2002 and processed by Hal Sharp of the Historical Collections and Services Department.

Between 2024 and 2026, the collection was reprocessed and redescribed by archivist Amanda Greenwood and curator Meggan Cashwell.

Scrapbooks (9) from the UVA Blue Ridge Storage Facility, acquired by Arlene Keeling in June 1998

Arrangement:

Department and Legacy collections are arranged into subseries. The subseries are then arranged alphabetically. The arrangements of the files and items in each subseries vary by collection.

Annual reports are arranged according to the department or unit described in the reports. Each department is assigned a file. The files are arranged in their series alphabetically by their title. Inside the files, reports are arranged in chronological order by the date of creation for the reports. Annual reports for the Medical Center as a whole will be placed at the beginning of the series regardless of its position alphabetically in the series.

In this series, a file is created for each planning report and its associated documents. Occasionally sub-series may be used to group projects of particular significance or size. The files are arranged chronologically by the date of creation for the materials they contain.

The photographs and negatives are arranged into subseries by either subject or office of creation. The subseries are then arranged alphabetically by title. The arrangements of the files in the subseries vary.

The records in this sub-series are arranged into files according to subject matter. Much of the content is organized according to the department associated with the content, and these files are arranged alphabetically. Following these departmental materials, other content is organized by descriptive category. Within the topical files, items are arranged chronologically, where possible.

Materials in this sub-series are generally arranged chronologically, according to the arrangement in which they were received.

The public relations files are arranged into subseries according to types of materials (e.g. clippings collections and press releases). The arrangements of the files in the subseries vary.

The publications are arranged into subseries according to types of materials (e.g. journals and magazines, newsletters, weblogs, patient education resources). The subseries are then arranged alphabetically. The arrangements of the files in the subseries vary.

14 bound texts containing Helix Volumes 1-19, and 5 bound texts containing Helix Volumes 1-11 (Copy 2)

Material is arranged alphabetically by the title of the program or media file. If one program consists of multiple recordings or videos, these will be collected under a single file.

The final research reports and associated documents are arranged into files according to the title of the report. The files are then arranged alphabetically.

The materials in this series are arranged by the department or unit with which they are associated. Each department is assigned a file. The files are arranged in the series alphabetically by their title. Inside the files, materials are arranged in chronological order by their date of creation.

The policies, procedures, and handbooks are arragned into the following subseries in this order: Official Policies, Other Policies, Other Procedures and Handbooks. The arrangements of the files in the subseries vary.

Conference records and programs are arranged into files by conference title. The files are arranged chronologically. All of the instances of a reoccurring conference are gathered together into the same file.

The directories are arranged into files. The files are then arranged chronologically by date. When a directory is reocurring (e.g. annually), all of the reports in that series are placed under in a single file.

The materials in this series are arranged into 3 subseries:

1. Topical histories 2. Historically significant events 3. Scrapbooks

The arrangements of files in each subseries vary.

Topical histories are arranged chronologically according to the date on which they were published.

Files in this subseries are arranged chronologically.

Scrapbooks will be arranged by alphabetically by the general subject or topic of the scrapbook. For some scrapbooks, the subject may be a department or unit of the Medical Center responsible for creating the scrapbook. If multiple scrapbooks exist for a single department or unit, these will be collected and arranged chronologically within a single file.

The reports are arranged into files. The files are then arranged chronologically by their date of creation. When a report is reocurring (e.g. monthly operating reports), all of the reports in that series are placed together in a single file.

The reports are arranged into files. The files are then arranged chronologically by their date of creation. When a report is reoccurring, all of the reports in that series are placed together in a single file.

The records in this series are arranged into subseries according to committee or department (when the department is holding a general committee meeting). The subseries are then arranged alphabetically by title. The arrangements of the files in the subseries vary.

Physical location:
Note: Oversize materials are located on Row 19, located behind Row 1.
Rules or conventions:
Describing Archives: A Content Standard

Indexed terms

Subjects:
University of Virginia