Mid-Atlantic Chapter of the Medical Library Association records
Access and use
- Location of collection:
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James Branch Cabell LibraryVirginia Commonwealth UniversityP.O. Box 842003901 Park AvenueRichmond, VA 23284-2003
- Contact for questions and access:
- POC: SCA StaffEmail: libjbcsca@vcu.eduPhone: (804) 828-1108Fax: (804) 828-0151
- Restrictions:
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Collection is open to research.
- Terms of access:
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There are no restrictions.
- Preferred citation:
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Records of the Mid-Atlantic Chapter of the Medical Library Association, Accession #2005/Mar/05, Special Collections and Archives, Health Sciences Library, Virginia Commonwealth University, Richmond, Va.
Collection context
Summary
- Extent:
- 7 Linear Feet
- Creator:
- Medical Library Association. Mid-Atlantic Chapter
- Language:
- English
- Preferred citation:
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Records of the Mid-Atlantic Chapter of the Medical Library Association, Accession #2005/Mar/05, Special Collections and Archives, Health Sciences Library, Virginia Commonwealth University, Richmond, Va.
Background
- Scope and content:
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The Collection includes the group's many committee reports (financial, membership, executive, etc.) as well as Board of Directors minutes and publications. The bulk of the collection documents the organization's annual meetings. Included are the packets, schedules, and agendas as well as planning documents for most of the annual meetings. In addition the records include membership roles, course descriptions for professional development and distance education courses, financial records, unit histories as well as copies of the MAC Messages newsletter. The materials date from the mid-1950s to the present. Most of the items dating from before 1974 are photocopies.
This subgroup contains the records of the MAC governing board including executive committee minutes, reports, communications, and correspondence. Most materials date from the post-1980 period when the group adopted a more formal governing structure.
This series contains the Board of Directors meeting minutes, reports, and correspondence.
Includes photographs of the September 15, 2006 board meeting.
This series contains copies of the annual business meeting minutes. Some are the published version which appeared in MAC Messages.
This series contains the annual, semi-annual financial reports, tax information and other financial reports.
This is the work of the Financial Planning Task Force. It contains committee reports and other documents generated by the Task Force.
Financial reports showing five year trends in the MAC budget.
Contains several financial reports from area accountants.
This folder contains the documents and correspondence needed to earn Tax Free status for MAC.
This folder contains documents regarding the IRS and 509(c)(3) status.
Included are the recommendations and accommodations for compliance with the ADA.
Chapter brochures
by Elizabeth Poage Baxter.
This folder includes group bylaws and proposed changes.
This folder includes group bylaws and proposed changes.
Proposal, documents, and advertisement for MAC Internship
Letterhead and envelopes
Logo designs and proposals
This folder includes Needs Assessment surveys and their results.
Designs and proposals for the MAC Pin.
Included are discussion questions, and copies of the booklet.
This folder includes correspondence, proofs and working copies of the Policy Procedure Manual.
The standing committees of MAC are specified by the organization's Bylaws and include Annual Meeting, Membership and Recruitment, Professional Development, Communication, Honors and Awards, and Strategic Planning
This series includes information on MAC's annual convention including printed programs, flyers, handouts, information packets, published reports on annual meetings. Some were transfered directly from the records creators and others were compiled after the fact.
This subseries includes the evaluation for MAC meetings. These reports may also be found within the Annual Meeting Records subseries and in the Board of Directors subgroup.
This series contains photographs taken at annual meetings.
Materials given out at MAC annual meetings
This series contains annual reports, membership lists, and other documents generated by the committee.
This subseries contains the published MAC membership directories.
This series contains course descriptions, proposals, surveys, and other documents created by the committee. It was previously known as the Continuing Eucation Committee.
The Professional Development Committee submitted its work in developing a counseling service for members interested in applyiny to MLA's Academy of Health Information Professionals (AHIP) for the MLA Chapter Project of the Year Award
This series contains annual reports, survey, publications, and other documents. The committee was formerly known as the Publication Committee.
MAC Messages was initially a print only publication. A web version of MAC Messages is available for 1984, 1995, 1996, and 1998 to the present.
Vol. 98 was not printed. Vol. 99 March/April mistakenly printed as Vol. 99.
This series includes records from the Honors and Awards Committee including correspondence, award nominations, reports and other materials documenting the various recognitions confered by MAC.
Stategic Planning began as a Task Force and was subsequently made a standing committee. Records include correspondence, reports, and meeting minutes.
Copies of documents and correspondences that related to the formative years of MAC. Some records in these files are photocopies of material found in the records of the Medical Library Association at the National Library of Medicine. In addition this subgroup contains historical sketches of MAC and other information gathered for MAC anniversaries and the centennial of the Medical Library Association.
Correspondence from executive secretary of MLA.
This folder includes brief histories of the MAC MLA as well as photocopies of articles reporting on past annual meetings.
This folder includes correspondence and articles relating to the display honoring Marcia Noyes.
Contains correspondence as well as Anatomy of a Chapter .
Correspondence and personal recollections.
Includes the histories of many of the Hospitals and Libraries in the Chapter.
100th Anniversary Card
From MAC History exhibits
- Biographical / historical:
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The Mid-Atlantic Chapter (MAC) of the Medical Library Association (MLA) began on Saturday, March 29, 1952, when eighty-six medical librarians from the District of Columbia, Maryland, Virginia, and West Virginia agreed to form the Washington DC, Area Medical Library Group. The three librarians behind this meeting are considered MAC's founders: Estelle Brodman, Scott Adams, and Ida Marian Robinson.
At the second meeting, in 1953, a study committee recommended that the group affiliate with the Medical Library Association, but retain semi-independent status. Passage of the 1964 Library Assistance Act led to grouping Washington DC, Virginia, Maryland, West Virginia, and North Carolina together as Region IV. Similarly the Washington area group expanded its boarders to take in North Carolina, formerly associated with a southern group, and West Virginia. In the early years the group had no formal officers although a chair was designated to handle the details of the annual meetings. The meetings rotated between the various states of the group.
At the 1971 annual meeting, the group's name was changed to the Mid-Atlantic Regional Group (MARG). Three years later the group began discussions to establish a more formal organizational framework to coincide with discussions held at the national level. MLA adopted a new group structure in 1979 that brought additional changes for MARG.
In 1981 MARG was reorganized into a chapter, the Mid-Atlantic Chapter (MAC). It completed its mandatory three-year test for compliance with MLA chapter guidelines in 1985. The semiannual newsletter, MAC Messages, began in 1984. The newsletter would become quarterly in 1986, then bimonthly in 1990. MAC Messages was published online beginning in 1995.
Additional information on the history of MAC is available on the organization's web site.
- Acquisition information:
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VCU Health Sciences Library was designated as the depository for MAC/MLA records in 1998.
Collection also contains the following accession numbers: 2001/Nov/15, 2000/Jul/05.
- Custodial history:
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MAC officers and committee chairs retained the records of the organization until they were gathered together through the efforts of Diane McKenzie and the MAC Records Task Force.
- Arrangement:
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The Collection is arranged in three subgroups. Original file designations and collection organization was retained where possible. Collection was compiled from the records of MAC officers and members.
List of Series- Subgroup 1: Board of Directors
- Series 1: Minutes, Working Papers, and Reports
- Series 2: Minutes of MAC Business Meetings
- Series 3: Financial and Treasurers Reports
- Series 4: MAC topic/subject Files
- Subgroup 2: Standing Committees
- Series 1: Annual Meeting
- Subseries 1: Annual Meeting Records
- Annual Meeting Evaluation
- Subseries 2: Photographs
- Subseries 3: Memorabilia
- Series 2: Membership and Recruitment Committee
- Subseries 1: Administrative Records
- Subseries 2: MAC Membership Directory
- Series 3: Professional Development Committee
- Series 4: Communication Committee
- Subseries 1: Administrative Records
- Subseries 2: MAC Messages
- Series 5: Honors and Awards Committee
- Series 6: Strategic Planning Committee
- Subgroup 3 Other Committees and Task Forces
- Series 1: Nominating Committee
- Series 2: Government Relations
- Subgroup 4 Historical Materials
- Series 1: Historical Information related to MAC
- Series 2: MAC/MLA Anniversaries
- Rules or conventions:
- Describing Archives: A Content Standard