Student Assembly Records, 1940/2018, bulk 1960/2018

Access and use

Location of collection:
College of William and Mary
Special Collections Research Center
Earl Gregg Swem Library
College of William and Mary
400 Landrum Drive
PO 8795
Williamsburg, VA 23187-8795
Contact for questions and access:
Phone: (757) 221-3090
Fax: (757) 221-5440
Restrictions:

The collection is open to all researchers. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, such as the Virginia Public Records Act (Code of Virginia. § 42.1-76-91); and the Virginia Freedom of Information Act (Code of Virginia § 2.2-3705.5). Confidential material may include, but is not limited to, educational, medical, and personnel records. If sensitive material is found in this collection, please contact a staff member immediately. The disclosure of personally identifiable information pertaining to a living individual may have legal consequences for which the College of William and Mary assumes no responsibility.

Terms of access:

Before publishing quotations or excerpts from any materials, permission must be obtained from the University Archives, and the holder of the copyright, if not Swem Library.

Preferred citation:

Student Assembly Records, Special Collections Research Center, Earl Gregg Swem Library, College of William and Mary.

Summary

Extent:
14.50 Linear Feet and 2.4 Gigabytes
Creator:
College of William and Mary. Student Assembly and College of William and Mary. Student Association
Language:
English
Preferred citation:

Student Assembly Records, Special Collections Research Center, Earl Gregg Swem Library, College of William and Mary.

Background

Scope and content:

The Student Assembly Records span the years 1926 to 2018, with the bulk of the material dating from 1960 to 2018. The collection includes agendas and minutes, constitutions and by-laws, bills, administrative and committee files, clippings, photographs, budget and financial reports, press releases, and correspondence. The Student Assembly Records also contain papers from various deans of student affairs as well as deans of the faculty of arts and sciences. Agendas and Minutes from the Student Activities Council, the Student Association Council, the Executive Council, the Senate, Interhall, and the Board of Student Affairs are also present in the collection. Topics represented in the collection include student life and activities, affirmative action, enrollment, and college government.

This collection contains digital materials. At least 72 hours advanced notice required for access of digital materials.

Biographical / historical:
http://sa.wm.edu/gt;.
Acquisition information:
Acc. 1983.096 received from Gabriel Wilner 05/22/1959. Acc. 2005.004 received from James Evans 07/07/2005. A portion of this collection was also formerly part of the University Archives Publications Collection and was received from various sources over the years. Acc. 2018.169 received from Jack Bowden 7/7/2018 via Google Drive download. Acc. 2019.005 received from Jack Bowden 1/28/2019 via Google Drive download. Acc. 2019.078 received from Jack Bowden 4/1/2019 via Google Drive download. Acc. 2019.108 received from Patrick Salsburg 4/24/2019 via Google Drive download.
Processing information:

A portion of this collection was also formerly part of the University Archives Publications Collection and as it was received from various sources over the years was organized alphabetically by folder title. The collection was arranged and described by Katie Ross, graduate student, from October-December 2007 with final arrangement by Steve Bookman, Special Collections Staff. Rebecca Obniski completed the labeling of folders and entered the box and folder list into Archon in January-February 2008.

Veronica Parker added a one folder addition in November 2022.

Arrangement:

This collection is arranged into the following series: Agenda and Minutes; Constitutions, By-laws, Resolutions, and Membership; Administrative Papers; Committees, Councils, Associations, and Organizations; Reports; Correspondence; Budget and Finances Information; Student Life Policies and Activities; and Press Releases and Controversial Issues.

Accruals starting in 2019 arranged in series by academic year (August-May) to retain original order from donor and to accommodate their born digital nature. Some material may be in earlier series.

Physical / technical requirements:

Born digital material are restricted to reading room access only. At least 72 hours advanced notice required for access.

Some bills saved as Microsoft Word documents have become corrupted, but the original text of the bill is readable so the documents have been retained.