Student Assembly Records, 1940/2018, bulk 1960/2018

Access and use

Location of collection:
College of William and Mary
Special Collections Research Center
Earl Gregg Swem Library
College of William and Mary
400 Landrum Drive
PO 8795
Williamsburg, VA 23187-8795
Contact for questions and access:
Phone: (757) 221-3090
Fax: (757) 221-5440
Restrictions:

The collection is open to all researchers. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, such as the Virginia Public Records Act (Code of Virginia. § 42.1-76-91); and the Virginia Freedom of Information Act (Code of Virginia § 2.2-3705.5). Confidential material may include, but is not limited to, educational, medical, and personnel records. If sensitive material is found in this collection, please contact a staff member immediately. The disclosure of personally identifiable information pertaining to a living individual may have legal consequences for which the College of William and Mary assumes no responsibility.

Terms of access:

Before publishing quotations or excerpts from any materials, permission must be obtained from the University Archives, and the holder of the copyright, if not Swem Library.

Preferred citation:

Student Assembly Records, Special Collections Research Center, Earl Gregg Swem Library, College of William and Mary.

Summary

Extent:
14.50 Linear Feet and 2.4 Gigabytes
Creator:
College of William and Mary. Student Assembly and College of William and Mary. Student Association
Language:
English
Preferred citation:

Student Assembly Records, Special Collections Research Center, Earl Gregg Swem Library, College of William and Mary.

Background

Scope and content:

The Student Assembly Records span the years 1926 to 2018, with the bulk of the material dating from 1960 to 2018. The collection includes agendas and minutes, constitutions and by-laws, bills, administrative and committee files, clippings, photographs, budget and financial reports, press releases, and correspondence. The Student Assembly Records also contain papers from various deans of student affairs as well as deans of the faculty of arts and sciences. Agendas and Minutes from the Student Activities Council, the Student Association Council, the Executive Council, the Senate, Interhall, and the Board of Student Affairs are also present in the collection. Topics represented in the collection include student life and activities, affirmative action, enrollment, and college government.

This collection contains digital materials. At least 72 hours advanced notice required for access of digital materials.

This series consists of the agendas and minutes from the meetings of the various organizations associated with the Student Assembly. These organizations include the Student Activities Council, the Student Association Council, the Executive Council, the Senate, Interhall, and the Board of Student Affairs.

This series contains papers related to the administrative organization and functioning of the Student Assembly and other affiliated groups. It includes constitutions, by-laws, and resolutions as well as information on elections, officers, membership rosters, and lists of aides.

This series includes the administrative papers of College of William and Mary President Thomas Graves as well as the papers of various Student Assembly Senate speakers, deans of student affairs, deans of the faculty of the arts and sciences, and vice-presidents of business affairs.

The contents of this series include the papers of the various committees, councils, associations, and other organizations that are active within the college community; some are directly related to the Student Assembly while others are not. The committees represented deal with a variety of issues including college government, student life and regulations, and community outreach and relations.

A two page resolution passed by the Student Assembly at the Senate Meeting of November 16, 1971, calling upon the Vice-President of Academic Affairs at William Mary to establish Black and African Studies programs, and expressing their displeasure with the graduation speaker who was chosen over the class pick of Charles Evers.

This series includes reports and surveys undertaken by the university and the Student Assembly. Most of these reports deal with particular issues such as academic fees, enrollment, transportation control, and affirmative action. Other reports include annual reports, course evaluations, and end of the year summaries.

This series contains the record of correspondence between the group and various other organizations and individuals. In particular, it contains the correspondence of presidents Kay Rorer and Tom Duetsch. Also included are interdepartmental communications between College faculty.

The papers in this series concern the budget and financial situation of the Student Association, the Senate, and the Board of Student Affairs. Included are balance sheets, lists of expenses, contracts, invoices, vouchers, and financial statements. Also included are papers regarding the College's policy on employment.

This series includes materials related to student life at the College of William and Mary. It contains papers on housing and social regulations, policies regarding enrollment and academic performance, orientation packets for new students, and information for student health and legal services. Also included in this collection are materials related to student extracurricular activities and causes, including lectures and conferences, charity drives, travel abroad programs, film series, social and multicultural events and concerts.

2 jigsaw puzzle pieces passed around the Sunken Garden. Pieces have this message on them: Just like each piece of a jigsaw puzzle is needed for the picture to be complete, each member of the Tribe is essential to the William and Mary community. Please always remember the YOU are an important and valued member of "One Tribe, One Family". Thank you for being a blessing to this community. Love Always, The William and Mary Student Assembly Class of 2016. #TribeRevive

The Encyclopedia TWAMPtannica. A gift from your Student Assembly. An insider's guide to the College of our Fathers. Wacky, off-color traditions that vary in origin from 1693 to 2008's spontaneous freshman dorm dance party.

This series consists of regional newspaper clippings and press releases that deal with college-related events and individuals as well as clippings from College of William and Mary newspapers such as The Flat Hat. Also included are press releases regarding the controversies surrounding the dismissal of The Flat Hat editor (1945), the dismissal of the registrar, and the Zable Stadium expansion debate. Lastly, this series includes a variety of photographs taken of individual students and College events.

This series includes material related to the activities of the Senate and Executive Branch of the 323rd Student Assembly.

Materials of the Student Assembly Senate. Includes agendas, bills, committee minutes, and Senate Minutes.

Material of the Executive Branch of the Student Assembly. Includes cabinet minutes and a nomination letter for Secretary of Outreach.

Includes the master roster and budget.

This series consists of materials pertaining to the activities and business of the Executive Branch and the Senate of the 324th Student Assembly.

This subseries consists of documents of the Senate, including bills, committee minutes, Senate agenda and meeting minutes, and SA FAQ Day 2016 documents.

This subseries includes materials of the Executive Branch including academic affairs, diversity initiatives, financial documents, and PSA videos.

This series consists of materials pertaining to the activities and business of the 325th Student Assembly. Included are a master roster and budget, various meeting minutes, materials from the Executive Branch and the Senate, administrative documents related to the WM Food Festival, presentations, and video and audio files from SA FAQ Week.

Includes cabinet meeting minutes and information on homecoming shirt sales.

Administrative documents related to the William Mary Food Festival held on March 25, 2018.

Includes bills, committee minutes, and Senate meeting minutes.

2 flyers for candidates running for Student Assembly Class of 2023 Senate: Aparna Parlapalli and Alex Chong

2 flyers for candidates running for Student Assembly Class of 2023 Senate: Aparna Parlapalli and Alex Chong.

Biographical / historical:
http://sa.wm.edu/gt;.
Acquisition information:
Acc. 1983.096 received from Gabriel Wilner 05/22/1959. Acc. 2005.004 received from James Evans 07/07/2005. A portion of this collection was also formerly part of the University Archives Publications Collection and was received from various sources over the years. Acc. 2018.169 received from Jack Bowden 7/7/2018 via Google Drive download. Acc. 2019.005 received from Jack Bowden 1/28/2019 via Google Drive download. Acc. 2019.078 received from Jack Bowden 4/1/2019 via Google Drive download. Acc. 2019.108 received from Patrick Salsburg 4/24/2019 via Google Drive download.
Processing information:

A portion of this collection was also formerly part of the University Archives Publications Collection and as it was received from various sources over the years was organized alphabetically by folder title. The collection was arranged and described by Katie Ross, graduate student, from October-December 2007 with final arrangement by Steve Bookman, Special Collections Staff. Rebecca Obniski completed the labeling of folders and entered the box and folder list into Archon in January-February 2008.

Veronica Parker added a one folder addition in November 2022.

Addition 2022.213 was added to this folder by Veronica Parker in 2022.

Two bills folders were included in transfer, with one of the folders indicating that they were the bills as saved to the SA website. The original folder had 3 more bills; however, all of the files were corrupted. That folder of bills was deleted and the folder of the SA website bills was kept as the originals.

Donor redacted master roster, but further redaction was necessary. The date modified metadata on the file reflects the archivist's changes rather than the donor's.

Some files renamed because of issues with Google Drive download.

Arrangement:

This collection is arranged into the following series: Agenda and Minutes; Constitutions, By-laws, Resolutions, and Membership; Administrative Papers; Committees, Councils, Associations, and Organizations; Reports; Correspondence; Budget and Finances Information; Student Life Policies and Activities; and Press Releases and Controversial Issues.

Accruals starting in 2019 arranged in series by academic year (August-May) to retain original order from donor and to accommodate their born digital nature. Some material may be in earlier series.

Physical / technical requirements:

Born digital material are restricted to reading room access only. At least 72 hours advanced notice required for access.

Some bills saved as Microsoft Word documents have become corrupted, but the original text of the bill is readable so the documents have been retained.

Digital files. At least 72 hours advanced notice required for access.

Digital files. At least 72 hours advanced notice required for access.

Digital files. At least 72 hours advanced notice required for access.

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Digital files. At least 72 hours advanced notice required for access.

Digital files. At least 72 hours advanced notice required for access.

Digital files. At least 72 hours advanced notice required for access.