Department of Student Health records

Access and use

Location of collection:: University of Virginia, Special Collections Dept.

Albert and Shirley Small Special Collections Library

University of Virginia

P.O. Box 400110

160 McCormick Rd

Charlottesville, Virginia 22904-4110

Contact for questions and access:: POC: Brenda Gunn

Email: bg9ba@virginia.edu

Phone: (434) 924-1037

Phone: (434) 243-1776

Fax: (434) 924-4968

Web: library.virginia.edu/special-collections

Web: library.virginia.edu/special-collections/services/reference-request

Restrictions:

All materials in this collection are available for public access unless otherwise noted. Restrictions on access are made in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Family Educational Rights and Privacy Act of 1974 (FERPA), the Virginia Freedom of Information Act, and any related policies or regulations.

There are no restrictions on access to the annual reports.

There are no restrictions on access to materials in this series.

There may be restrictions on access to some of the planning documents and reports.

There are no restrictions on access to the photographs and negatives.

There are no restrictions on access to the public relations files.

There are no restrictions on access to administrative organization and structure files.

There are no restrictions on access to the policies, procedures, and handbooks.

There are no restrictions on access to the course schedules and catalogs.

There are no restrictions on access to the histories and biographical files.

Restrictions on access to the records in this series may vary.

There are no restrictions on access to the committee records and meeting minutes.

Terms of access:

The University of Virginia owns the copyright to most of the materials in this collection that have not yet entered the public domain. You are free to use collection materials in any way that is permitted by the copyright and related rights legislation that applies to your use. For other uses you need to obtain permission from the rights-holder(s).

The University of Virginia owns the copyrights to the annual reports.

The University of Virginia owns the copyrights to the course schedules and catalogs.

Summary

Extent:: 1 Linear Feet
Language:: English

Background

Scope and content:

This collection holds permanent institutional records created by the faculty and staff of the University of Virginia Department of Student Health or by other individuals related to the operations of Student Health. Materials include annual reports, correspondence and subject files of the Director of Student Health, planning documents and reports, historical policies and procedures, department histories, committee records and meeting minutes, photographs, and marketing materials.

This series consists of annual reports produced by the Department of Student Health. For some years, both a final printed annual report and related material compiled by the Director of Student Health are included.

This series consists of correspondence and subject files of the Directors of the Department of Student Health, created while carrying out the responsibilities of their position.

The records in this series document the planning of historically significant administrative changes or projects, major purchases, and significant events related to the department of Student Health.

Historical consultation agreements between Student Health and the Departments of Surgery and Gynecology and Radiology

Report from Andrew D. Hart to Dean B.F.D. Runk

Report of the Medical Affairs Policy Board at the University of Virginia Medical Center

This series consists of digital and analog images showing the people and activities of the department of Student Health. Image formats in this series may include, but are not limited to, photographic prints, film negatives, glass plate negatives, jpeg files, tiff files, and 35mm film slides. The series does not include official identification photographs for faculty, students, and staff.

Documents information that the department of Student Health provides to the public and business or government communities. Includes statements, visual aids, press releases and news clippings regarding historically significant events.

The records in this series document the organizational structure of the Department of Student Health. These materials include, but are not limited to, organizational charts and reports.

This series contains policies, procedures, and handbooks produced by the department of Student Health to direct and guide the conduct of its faculty, staff, and students.

Departmental policies and related materials, including reports, correspondence, and memoranda.

Variant name(s): The Towers Extended Care Facility

Departmental policies and related materials, including reports, correspondence, and memoranda.

This series documents content related to Student Health that was included in academic catalogues produced by the University of Virginia.

This series consists of significant material that conveys the history of the department of Student Health at UVA, its administration, its accomplishments, its officials or employees. May include, but is not limited to, scrapbooks, photographs, articles, program notes and documentation of events sponsored or funded by the agency. Also included are narratives; printed, audio, or audiovisual histories; or matters of significant historical importance.

A report of the Student Health Services Committee

This series consists of reports, of a historically significant nature, that do not belong to any other series of the Department of Student Health records.

This series contains correspondence, subject files, online resources, and meeting minutes of committees working within the department of Student Health.

Variant name(s): Student Health Services Committee, Long Range Student Health Services Committee, Student Health Service Committee, Student Health Committee

Biographical / historical:

During the early days of the University of Virginia, there were no hospital facilities for ill students, who were typically attended in their rooms by a medical faculty member or local physician. In 1857, the Board of Visitors allocated funding for the construction of a student infirmary, which, once completed, would become one of the first academic student health centers in the country. The Infirmary was located just east of the south end of the Lawn. The structure still exisits and is known today as "Varsity Hall." Responsibility for the care of sick students lay with the medical faculty and the Infirmary was used for both outpatient and inpatient student health services until the opening of the University Hospital, which then became the location of inpatient care.

By the 1930s, due to growing University enrollment, the medical faculty realized a more formal system of student health care was needed. After a successful appeal to the President of the University, a Committee on Student Health was appointed. On this Committee's recommendation, the Department of Student Health was created in 1938 under its first director, Dr. Andrew D. Hart, Jr. Student Health was located in the Entrance Building (now known as the Corner Building, which currently houses the University's Women's Center).

As UVA continued to grow during the mid-20th century, so too did the Department of Student Health. Additional staff were hired to meet the demands of rising student enrollment and increasing numbers of clinic visits. After UVA became fully coeducational in 1970, gynecology services began to be offered to meet the needs of the new group of female students. During the 1980s, the mission of Student Health expanded to include health education programs and peer educator initiatives.

By this time the physical facilities of the Department of Student Health were proving inadequate, and planning began for the construction of a new building. In 1989, the Elson Student Health Center was completed on Brandon Ave, where the Department has been located for over three decades. A new UVA Student Health and Wellness Center is scheduled to be completed in 2021.

Custodial history:

Records transferred by Caroline Walters from UVA Records Management to the Claude Moore Health Sciences Library on 30 April 2018.

Processing information:

The records creators used a file identification system under which different policy- and procedure-related documents were organized. While this arrangement has been adjusted slightly, where possible folders retain their original titles. Physical folders are also marked with the original coded label (e.g. AIII or BI).

Arrangement:

Records are generally organized according to the Records Retention and Disposition Schedules Series maintained by the Library of Virginia (LVA). When necessary, additional subdivisions have been created for materials that do not have clear equivalents in the LVA resources. When possible, the original organization of materials was taken into consideration--see series-level Arrangement notes for more information.

Annual reports are arranged in chronological order by the date of creation for the reports.

The correspondence and subject files are arranged into subseries for each Director. The subseries are arranged chronologically by the date that each Director began his or her term. Beginning and end dates of the Directors' terms are given after his or her name in the subseries title.

The materials in this series come from a historical file labeled "Development" that was maintained by the Department of Student Health. The original organization of the materials has been preserved. The files are arranged chronologically by the date of creation for the materials they contain.

The photographs and negatives are arranged alphabetically by title.

The public relations files are arranged chronologically. Due to the small amount of materials, no subseries are used to divide content according to types of materials (e.g. clippings collections and press releases).

The files are arranged in the series alphabetically by their title.

Materials in this series are arranged into subseries based on categories used by the records creators. The arrangements of the files in the subseries vary.

Materials in this subseries were designated A.II and A.III ("Administrative policies"), A.IX ("Student Health Regulations for Nursing Students"), and B.I ("Student Health Services") under the original organization system. As these categories all seemed to pertain to Administrative policies and operating procedures, they were combined into this subseries.

Most materials in this subseries were designated A.VIII ("Hospital Relationships") under the original organization system. Two folders with similar content (and no original labels) were also combined into this subseries.

Materials in this subseries were designated B.III ("Consultation Services") under the original organization system.

Materials in this subseries were designated B.IV ("Health Supervision and Prevention") under the original organization system. This subseries contains a subset of files originally identified B.IV-3 ("Health Supervision and Prevention: Infectious Disease Control").

Materials in this subseries were designated A.III ("Tuberculosis Control Program") under the original organization system. An additional file pertaining to the Tuberculosis Control Program but originally filed under A.VIII ("Hospital Relationships") is also included in this subseries.

The course schedules and catalogs are arranged into files. The files are then arranged chronologically by date of creation.

Files are arranged chronologically within the series. Sub-series are not used due to the small amount of materials in this record group.

The reports are arranged into files. The files are then arranged chronologically by their date of creation. When a report is reoccurring, all of the reports in that series are placed together in a single file.

The records in this series are arranged into files and/or subseries according to committee. The materials are then arranged alphabetically by committee title. The arrangements of the files within subseries vary.

Indexed terms

Subjects:: University of Virginia

Collection