Birth and delivery logbooks

Scope and content:

The Birth and delivery logbooks are records of the live births at UVA Hospital 1931-2019. The following list contains the logbook BIR (Bound Institution Record) #, its measurements, its number of pages, and its data points:

BIR-960: 13" x 15.25"; 152 pages. Data includes patient name, date, address, hospital number, onset of labor, 1st stage medications, measurement of complete dilation, membranes, delivery, position, time of delivery, sex of baby, condition of baby, placenta, lacerations, postpartum medications, blood estimated, doctor name, student name, nurse name, anaesthesia, anesthetist, and remarks.

BIR-962: 10.75" x 8.5"; 152 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, sex, premature, complications, doctors, and nurse.

BIR-963: 8" x 12.75; 300 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, sex, premature, complications, doctors, and nurse.

BIR-964: 9.75" x 8.25"; 300 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, sex, premature, complications, doctors, and nurse.

BIR-965 and BIR-966: 12.50" x 10.50"; 152 pages. Data includes patient name, date, admission time and slip, hospital day, number of pregnancies, months of gestation, doctor who did the OB prep, ward doctors, admission TPR, anesthetist, type of delivery, birth time, birth weight, sex, premature, complications, doctors, and nurse.

BIR-967 to BIR-1006: 13.25" x 15.50"; 152 pages. Data includes date, patient name, history number, admission time, admission slip, days in hospital, number of pregnancies, months of gestation, OB prep done by, race, room number, doctor, type of delivery, position of baby, time of delivery, sex of baby, condition of baby, birth weight, episiotomy, comments, anesthetist, doctors, and nurse.

*Fetal defects data point added in BIR-976. *APGAR score data point added in BIR-978.

BIR-1007: 13.25" x 15.50"; 152 pages. Data includes both birth information and discharge information for only the baby. Birth information data includes: baby's last name, mother's name, race, sex, received from, previous pediatric unit, hospital number, date and time of birth, weight, delivery, feeds, APGAR, G+P, nursery, circulation, H+B, pregnancy, and transfer info. Discharge information data includes: date, weight, length, head cm, mother and baby blood type, addres, phone number, RTC, HEP, and PKU.

BIR-1008 to BIR-1019: 13.25" x 15.50"; 152 pages. Data includes date, patient name, history number, admission time, admission slip, days in hospital, number of pregnancies, months of gestation, OB prep done by, race, room number, doctor, type of delivery, position of baby, time of delivery, sex of baby, condition of baby, birth weight, episiotomy, comments, anesthetist, doctors, and nurse.

BIR-1020 to BIR-1074: 15.75" x 13"; 160 pages. Data includes age, date of birth, name, history number, LOS, GPA, EGA, service, comments, monitors, room number, attending called, delivery type and time, position, APGAR, weight, sex, nursery, fetal defects, anesthesia, doctor present, nurse present, and time dismissed.

*BIR-1041 has folder spreadsheets and other data sheets included in the book.

BIR-1155 to BIR-1210: 15.50" x 13.50"; 150 pages. Data includes age, date of birth, patient name, MRN, time, LOS, GTPAL, EGA, service, comments, mother's number, room number, time, sex, type, position, weight, APGAR, feeds, nursery, FD, ANES, baby's doctor, BC Init, doctor present, nurses present, and dismissal time.

*Electronic MyChart data added in BIR-1205.

BIRO-21: 17" x 19.50"; 450 pages. Data points include date, delivery number, name, history number, pregnancy complications, position, delivery type, labor complications, baby's sex and condition, remarks, and doctor.

Some of the logbooks have different data points than other logbooks. Some acronyms to look out for are: TPR (temperature, pulse, respiration); GTPAL (gravita, number of pregnancies, delivery length, number of abortions/miscarriages, number of current living children, and pre-term or term); LOS (length of stay); EGA (estimated gestational age);H+B (hematocrit test and blood count); RTC (return to clinic); HEP (Hepatitis); PKU (Phenylketonuria); FD (fetal demise); BC Init (initial blood count).

Access and use

Location of collection:
University of Virginia, Special Collections Dept.
Albert and Shirley Small Special Collections Library
University of Virginia
P.O. Box 400110
160 McCormick Rd
Charlottesville, Virginia 22904-4110
Contact for questions and access:
POC: Brenda Gunn
Phone: (434) 924-1037
Phone: (434) 243-1776
Fax: (434) 924-4968
Restrictions:

This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted.

Use of these materials may be permitted only under specific conditions, including:
-Approved research under a UVA Institutional Review Board (IRB) protocol
-Preparatory-to-research review by authorized UVA Health employees
-Access by individuals to their own medical records, coordinated through UVA Health Information Management

Please contact the curator via email with a detailed request:
Meggan Cashwell
mfc9n@virginia.edu

Terms of access:

A portion of this collection contains materials subject to the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. Access to these materials is restricted and may be granted only under specific conditions, including approved institutional review board (IRB) protocols, preparatory-to-research review by authorized University of Virginia Health employees, or access by individuals to their own records through Health Information Management.

Researchers must comply with all applicable privacy regulations, including requirements for de-identification prior to publication.

Please email hsl-historical@virginia.edu to learn more about our access policies.

Parent restrictions:

Statement for HIPAA-Protected Collections This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted. Use of these materials may be permitted only under specific conditions, including: -Approved research under a UVA Institutional Review Board (IRB) protocol -Preparatory-to-research review by authorized UVA Health employees -Access by individuals to their own medical records, coordinated through UVA Health Information Management Please contact the curator via email with a detailed request: Meggan Cashwell mfc9n@virginia.edu

Statement for Collections Containing Health Information (Not Legally Restricted) This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions. Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information. For questions, please contact the curator: Meggan Cashwell mfc9n@virginia.edu

Parent terms of access:

A portion of this collection contains materials subject to the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. Access to these materials is restricted and may be granted only under specific conditions, including approved institutional review board (IRB) protocols, preparatory-to-research review by authorized University of Virginia Health employees, or access by individuals to their own records through Health Information Management.

Researchers must comply with all applicable privacy regulations, including requirements for de-identification prior to publication.

Please email hsl-historical@virginia.edu to learn more about our access policies.

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