George Mason University Libraries records

Access and use

Location of collection:
George Mason University
2400 Fenwick Library
Special Collections Research Center
Fenwick Library MS2FL
George Mason University
Fairfax, VA 22030
Contact for questions and access:
POC: Mieko Palazzo
Phone: (703) 993-2220
Fax: (703) 993-2669
Restrictions:

Collection is open to research.

Terms of access:

There are no restrictions.

Preferred citation:

George Mason University Libraries records, Collection #R0095, Special Collections and Archives, George Mason University Libraries.

Summary

Extent:
110 Linear Feet (242 boxes) and (214 boxes)
Creator:
George Mason University. Libraries
Abstract:
The collection includes materials and reports on library planning and operations as well as special projects, programs and events.
Language:
English
Preferred citation:

George Mason University Libraries records, Collection #R0095, Special Collections and Archives, George Mason University Libraries.

Background

Scope and content:

The George Mason University Libraries records includes materials and reports on library planning and operations as well as special projects, programs and events. It is divided into eleven series and includes the Library Directors records as well as department records, planning and construction records, reports, meeting minutes, committee records, and policies and procedures. Each series is arranged alphabetically and then chronologically unless otherwise noted. Series one, three, six, seven, eight, and ten have subseries to further divide and make easily accessible the information within.

Series one, Library Director (1958-2001), consists of 34 boxes of files created by the Library Director and is divided into six subseries; Scheduled Reports, Library Director 1958-1981, John G. Veenstra, Louella V. Weatherbee, Charlene Hurt, and John G. Zenelis. This series includes annual reports, letters, correspondence and memorandums, and miscellaneous plus chronological files collected by the Library Director. Scheduled reports 1959-1985 contains annual and monthly reports prepared by the Library Director. The first annual report of the Librarian dates from 1959. The second subseries, Library Director (1958-1981), includes correspondence, grant and project information, and management by objectives (MBOs) for library departments. The John G. Veenstra (1966-1987), series includes correspondence and memorandums many of which are concerning Special Collections and public services. The fourth subseries, Louella V. Weatherbee (1980-1985), contains documents concerning or created by Louella Weatherbee regarding library expansion, departments, and services. The Charlene Hurt (1973-1999) subseries contains the bulk of the Library Director materials. It contains files created by, or concerning, Charlene Hurt, who served as Library Director in the 1980s and 1990s, and includes information on conferences, chronological files, budgets, correspondence, Johnson Center planning, library policies, and weekly calenders. Subseries six, John G. Zenelis (1998-2001), is a short subseries with information on the Library Director search in 1998, memorandums, and a statement by the Librarian from 2001.

Series two, Correspondence and Memos (1960-1999), consists of four boxes of correspondence and memorandums, created by and pertaining to, library employees, library policies, and library departments, from the years 1960 to 1999.

Series three, Reports (1960-2007), is divided into five subseries: Budgets, Reports, Minutes, Publications, Publicity and Research. Subseries one (Boxes 39-44), Budgets (1970-2001), is arranged chronologically and contains annual budgets, requests and updates. Subseries two (Boxes 54-63), Reports (1960-2001), includes annual, monthly, and quarterly reports, consultant reports, surveys, Southern Association of Colleges and Schools (SACS) accreditation reports, and self studies. Subseries three (Boxes 64-66), Committee (1972-2002), includes meeting minutes, memorandum, papers from division head meetings, faculty senate, graduate council meetings and others. Subseries four (Boxes 67-72), Publications (1964-2007), includes the publications Added Entries, Federal One, Full Text, and Library Notes as well as brochures and other newletters produced by the Library staff. Subseries five(Boxes 73-75), Publicity and Research (1967-1995), contains newspaper and magazine articles featuring the libraries at George Mason and especially the Federal Theatre Project. Research articles focus on library science, professional development, and public relations.

Series four, Committees and Collaborations (1960-2004), consists of eight boxes of records originating from library committees and records concerning collaborations within the University and with other institutions undertaken by the library. This series includes information on the Arlington Campus Library, Campus Wide Information Working group (CWIS), Committee on Committees, Consortium for Continuing Higher Education (CCHENV), Faculty Senate Library Committee, Friends of the Library, the Johnson Center, Liaison Librarian Program task force (LLPTF), Librarians council, Policy and Planning council, Research Planning council, Southern Association of Colleges and Schools (SACS), State Council of Higher Education (SCHEV), Virtual Library of Virginia (VIVA), Washington Research Library Consortium (WRLC), and many more.

Series five, Policies and Procedures (1960-2001), includes five boxes of documents on the library handbook, policies, emergency plans, computer, library council minutes, and copier procedures and mission statements.

Series six, Buildings (1962-2004), contains building plans, correspondence, notes, and budgets on construction and renovation projects for Fenwick library, the Johnson Center library (also referred to as University Center), Arlington Campus Library, and the Mercer Library at the Prince William Campus. This series is divided into four subseries. Subseries one, Arlington Campus Library (1978-1999), includes the proposal for the Arlington Campus Library (also known as the Metro campus) as well as blueprints featuring the Arlington building and buildings at the Fairfax campus. Subseries two, Fenwick Library (1962-2004), includes building plans, correspondence, proposals and specifications for the Fenwick Library building. Subseries three, Johnson Center (University Center) (1980-1996), includes budgets, building plans, correspondence, planning, proposals and policies relating to the Johnson Center building and library. Subseries four contains documents on the Prince William campus and Mercer Library dating from 1991-1998.

Series seven, Library departments and services (1959-2008), is divided into eight subseries each of which consists of information on a particular department of the library. Subseries one, Catalog and Databases (1979-1995), contains information on the automated library system, and the cataloging department. Subseries two, Circulation (1959-2002), includes manuals and policies for the circulation department. Subseries three, Collection Development (1964-2001) contains acquisitions information, collection development policies, and lists of audiovisual materials in the library. Subseries four, Periodicals (1963-1996), contains information on the periodicals collection and holding lists. Subseries five, Reference (1976-2000), contains information on the Reference department policies and resources. Subseries six, Other Services (1969-2008), includes material relating to other services the library provides such as workshops and seminars, readings and events, library instruction, research theses and resources. Subseries seven, Exhibits (1955-2007), contains photographs, brochures, publicity, and display materials for exhibits created by and displayed at Fenwick Library. More exhibit material can be found in Series 11 Oversize Material. Subseries eight, Special Collections and Archives (1950-2007), contains information regarding all aspects of the Special Collections and Archives and additional places such as the Millionth Volume Celebration Group including services, projects, reports, grants, forms, research, and collection information.

Series eight, Administrative Files (1958-2001), is divided into three subseries: Gifts, Grants, and Personnel. Subseries one, Gifts (1958-1989) contains acknowledgements of gifts received by the library. Subseries two, Grants (1966-1993), includes grant correspondence, proposals, and requests. Subseries three, Personnel (1964-1995), includes faculty information, organization charts, reports, personnel procedures and information on volunteer programs.

Series nine, Miscellaneous (1949-2011) consists of boxes of miscellaneous correspondence, memorandums, statistics, policies and brochures (boxes 192, 193, 225-242).

Series ten, Photographs, Audiovisual, Artifacts (1967-1999), includes photographs, audiovisual materials such as VHS and audio cassette tapes, and artifacts including Mason related buttons. It is divided into three subseries. Subseries one, Photographs (1967-1990) includes photographs, contacts sheets, negatives, and slides featuring library staff, as well as, the Fenwick Library and Johnson Center buildings. Subseries two, Audiovisual (1979-1999), includes VHS tapes, an audio cassette tape, a reel to reel tape and a 45rpm record featuring library related seminars and meetings, as well as, information on library technology. Subseries three, Artifacts (1990s), consists of scissors used during the Johnson Center celebration in 1993 and MasonLink buttons.

Series eleven, Oversize (1984-2003), consists of oversize exhibit related material.

This series consists of files created by, or collected by, the Library Director. This series is divided into six subseries and is arranged alphabetically, then chronologically. Subseries include scheduled reports, Library director 1958-1981, John G. Veenstra, Louella V. Wetherbee, Charlene Hurt, and John G. Zenelis.

Contains annual and monthly reports prepared by the Library Director.

Available in digital format.

Includes correspondence, grant and project information, and management by objectives (MBOs) for library departments.

Includes correspondence and memorandums regarding Special Collections and public services.

General

General

General

Meeting minutes

Invitation

Contains documents concerning or created by Louella Weatherbee regarding library expansion, departments, and services.

Report for President Johnson

Contains files created by Charlene Hurt including information on conferences, chronological files, budgets, correspondence, Johnson Center planning, and weekly calenders.

Legislative report, Washington office

Working together: a seminar for library and IT professionals

Director's roundtable discussion, Charleston, South Carolina

Farewell Ceremony

Letters in thanks, request letters for conferences and presentations, and other material

Recommendation letters

J. Krug and FBI letters

Risk analysis questionnaire

Sociological abstracts

"A vision of the library of the 21st century" by Charlene Hurt

book review "Advances in library automation and networking" by Charlene Hurt

"Building library space in the age of virtual libraries" by Charlene Hurt, published in College and Research Libraries News

"Charlene"

"Collection development strategies for a university center library" by Hurt, Rein, Connors, Walsh and WU

"How scholarly communication should work in the 21st century" by Charlene Hurt and Sharon Rogers

"Intellectual property in the scholarly communication system" by Charlene Hurt and Sharon Rogers

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Contains correspondence and memorandums pertaining to library employees, policies, and departments. Arranged alphabetically and then chronologically.

Memorandum and reports on the Arlington campus libraries

Memorandum to different departments

Miscellaneous memorandums, letters, reports

Thank you letters to Marjorie Posner

Library administration letters and memorandums

Library administration letters and memorandums

This series is divided into five subseries: Budgets, reports, minutes, publications, publicity and research. It includes annual budgets, annual, monthly, and quarterly reports, consultant reports, surveys, Southern Association of Colleges and Schools (SACS) accreditation reports, self studies, meeting minutes from division head meetings, faculty senate, graduate council meetings and others, publications created by the libraries and also publicity about the libraries including articles on the Federal Theatre Project. Arranged alphabetically, then chronologically.

Includes library budgets, requests and updates. Further budget information can be found in subseries 1.5: Charlene Hurt, for the years 1984 through 1999; subseries 6.3 for budgets regarding construction of the Johnson Center, and subseries 7.8 for Special Collections budget information.

Includes annual, monthly, and quarterly reports, consultant reports, surveys, Southern Association of Colleges and Schools (SACS) accreditation reports, and self studies.

Study of the library's physical facilities

Survey of the organization of Fenwick Library

Executive summary

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Includes meeting minutes from division head meetings, faculty senate, graduate council meetings and others.

DVD

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Includes the publications Added Entries, Federal One, Full Text, and Library Notes as well as brochures and other newsletters produced by the Library staff.

Arlington Campus Libraries News

Original copy

Original copy

Copy

Original copy

Xerox originals

Originals

Focus, ICAR newsletter, Matrix, VSLA news, Connections, 1 of 2

Focus, ICAR newsletter, Matrix, VSLA news, Connections, 2 of 2

"Future: or library and the 21st, or will robots replace student shelvers, or does one Floppy disc equal one librarian"

Contains newspaper and magazine articles featuring the libraries at George Mason and especially the Federal Theatre Project. Research articles focus on library science, professional development, and public relations.

Kennedy Center program

Newspaper clippings

Newspaper clippings

Newspaper and book clippings

Non-GMU printed copies, photographs

Press releases

Press releases Broadside

Press releases In House

Press releases, non-GMU

Printed copies Broadside

Printed copies In House

Printed copies other GMU publications

This series consists of files originating from library committees and files concerning collaborations within the University and with other institutions undertaken by the library. Arranged alphabetically, then chronologically.

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Memos, minutes, notes

Memos, minutes, notes

Organization subcommittee draft menus

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Survey of staff space

Minutes and correspondence

Programs

Library governance revision memos

Action agenda

Faculty Senate materials

Faculty survey

Final report with appendices

Final report executive summary with notes.

Liaison task force completion letter from John Zenelis

Letter to faculty, survey and lists of faculty

Powerpoint introducing LLPTF to entire UL staff at all staff meeting

Questions and summary of interviews with Faculty Senate Library Committee

Questions to liaisons and department heads and summary

Statistical analysis of faculty survey

Summary analysis faculty survey

Working papers, agendas, minutes, notes

Works consulted

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Committee on Committees correspondence,

Handbook, memos, issues, revisions

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Annual report

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2 of 2

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Volume one: compliance report

Annual report

Correspondence, 1 of 2

Correspondence, 2 of 2

Minutes of meetings

Meeting minutes and agenda

Executive meeting minutes

Minutes and notices

Minutes and notices

Minutes and notices

Minutes and notices

Minutes and notices

Minutes

Correspondence

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Over head transparencies on cooperative collection development with VIVA

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Memorandum, agenda, 1 of 3

Memorandum, agenda, 2 of 3

Memorandum, agenda, 3 of 3

Memorandum of terms, 1 of 2

Memorandum of terms, 2 of 2

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Includes the library handbook, policies, emergency plans, computer and copier procedures and mission statements, for Fenwick library. Arranged alphabetically, then chronologically.

Acknowledgement guidelines and miscellaneous correspondence

Mason link, internet gopher, information client, electronic showcase outline

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Contains building plans, correspondence, and budgets on construction and renovation projects for Fenwick library, Johnson Center library (also referred to as the University Center), Arlington Campus Library, and the Mercer Library at the Prince William Campus. The series is divided into four subseries and is arranged alphabetically and then chronologically.

Includes proposal for the Arlington Campus Library (also known as the Metro campus) as well as blueprints featuring the Arlington building and buildings at the Fairfax campus.

Academic programs, mission statement

Fenwick, George's Hall, Metro Center, Robinson Hall, Thompson Hall

Includes building plans, correspondence, proposals and specifications for the Fenwick Library building.

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Blueprints, floor plans

Includes budgets, building plans, correspondence, planning, proposals and policies relating to the Johnson Center building and library.

Steering committee

Diskette, floppy disk, slide

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Floppy disk

Handbook of projects and standard forms

Includes two diskettes MD2D

This series is divided into eight subseries each containing information on a particular department of the library. Arranged alphabetically, then chronologically.

Contains information on the automated library system, and cataloging department.

Includes manuals and policies for the circulation department.

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Contains acquisitions information, collection development policies, and lists of audiovisual materials in the library.

Contains information on the periodicals collection.

Contains information on the reference department.

Service results and thanks, budget, questions, requests, meeting minutes

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Checkout file, handout index, empty forms

Resources to be available in Fenwick library, room C103

Includes material relating to other services the library provides such as workshops and seminars, readings and events, library instruction and resources.

Email about applying to the program

Collection access division, public services, VIVA, Special Collections, annual report

James Dickey poetry reading

Peter Klappert reading

Student poetry reading

Report

Photograph

Cassette tape

Three photographs

Contains photographs, brochures, publicity, and display materials for exhibits created by and displayed at Fenwick Library. More exhibit material can be found in Series 11 oversize material.

1972 copies

Correspondence and announcements

Display cards

Photographs and negatives of Harper's Weekly army beef crossing Occoquan; Baily's crossroads campus; Fairfax campus; Governor Holton signing GMU Independence

Comment book

DVD Rom

Originals

Four photographs

Events newspaper

Invitation, program, pamphlet, keepsake

Poster, bookmarks, receipts, flyers, program, newspaper

Copies of historic materials

Sampling of GMC general brochures

Souvenir programs, Law school ceremonies

African collection (Flach); Reception guest book (April 7, 1979); ASOL party; Guest book (1964); Dedication of George Mason College

photocopy of guest book for "The paintings of Eve" by Chris Costner Sizemore; Ollie Atkins photo exhibition reception; An evening with Martin Agronsky; Art gallery guest book

Three photographs

Correspondence

Draft letter of gift, donations

Invitation

This subseries contains information regarding all aspects of the Special Collections and Archives including services, projects, reports, grants, forms, and collection information.

Production books and programs

Stage manager's reports (restricted)

Annual program lists

Production books printout of askSam database

David B. Feiner descriptive finders guide and recommendations for the collection

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Shelflist

Box inventory

George Oberle

Samples

Collection agreement (Freson), copyright

Collection description

Box list

Finding aid revision

Finding aid

Photographs and oversize negatives

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Inventories for The Bulletin / In House; Aerial photographs of GMU campus; Provost (Vice President Academic Affairs); Librarian's council meeting minutes

Inventories

Finding aid

Inventory

Finding aid with two hard discs

Includes photograph

List of architectural drawings

New box list

Copy negatives

Unpublished finding aids

Finding aid

Finding aid, 1 of 2

Finding aid, 2 of 2

Brochures

"A donor's guide" brochure

Technical bulletin

Correspondence and notes

Correspondence and notes

Pamphlets and notes

Other special collections brochures and information

Other special collections brochures and information

This series is divided into three subseries; gifts, grants, and personnel. Arranged alphabetically, then chronologically.

Contains acknowledgements of gifts received by the library.

Includes grant correspondence, proposals, and requests.

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Includes faculty information, organization charts, personnel procedures and information on volunteer programs.

Information on library volunteer programs

This series includes miscellaneous correspondence, memorandums, statistics, policies and brochures.

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This series includes photographs, audiovisual materials such as VHS and audio cassette tapes, and artifacts including Mason related buttons.

Includes photographs, contacts sheets, negatives, and slides featuring library staff, Fenwick Library and the Johnson Center buildings.

Contact sheet and negatives

Contact sheet and negatives

Contact sheet and negatives

Negatives

Slides

Photographs, program, copies of newspaper articles

Photographs of library model

Photograph album pages removed from binder, 1 of 2

Photograph album pages removed from binder, 2 of 2

Prints and negatives

Prints and negatives

Slides

Oversize

Includes VHS and U-matic videocassette tapes, an audio cassette tape, a reel to reel tape and a 45rpm record featuring library related seminars, lectures, and meetings as well as information on library technology.

45 rpm record

VHS

Letter from Fuentes to Iris Knell

VHS, 51:37

VHS

VHS, 50:41

VHS, 56:00

VHS, 1:10:39

VHS, 59:45

VHS, 61:44

VHS, 58:45

VHS

VHS

VHS, 60:47

VHS, 61:27

VHS, 64:10

VHS

U-matic, 51:37

U-matic

U-matic, 50:41

U-matic, 56:00

3/4 inch DUB, 56:00

U-matic, 1 of 2, 1:10:39

U-matic, 2 of 2, 1:10:39

U-matic, 59:45

U-matic, 61:44

U-matic, 58:45

U-matic, 1 of 2,

U-matic, 2 of 2,

U-matic, 60:47

U-matic, 61:27

U-matic, 1 of 2, 64:10

U-matic, 2 of 2, 64:10

U-matic, 1 of 2,

U-matic, 2 of 2,

2 VHS

Cassette tape

VHS

VHS

Cassette tape and evaluation narrative

7" reel to reel

VHS

VHS

34 minutes, videocassette tape

Five buttons

This series consists of exhibit related material.

Two posters

Photographs and display materials

Photographs and display materials

Photographs and display materials

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Small display texts

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Biographical / historical:

Fenwick Library, the main research library in the GMU Library System, houses most of the libraries' print collections in all disciplines including journals and maps. In addition to the print collections, the library offers resources in microform and electronic formats. Electronic resources include networked and stand-alone CD-ROMs, the libraries' online catalog, a number of databases available through the libraries' membership in various consortia, and Internet access. Reference librarians in Fenwick assist faculty with specific research projects, teach classes about information search strategies and resources, and work with specific academic departments to develop library collections. Fenwick staff also assist students at all levels -- graduate and undergraduate -- as they become more sophisticated library users throughout their careers at GMU.

The Special Collections and Archives Department in Fenwick Library collects, organizes and preserves books and other items of historical or special interest to the GMU Community; scans and digitizes some especially noteworthy materials for research use (available via the Libraries' Web Pages), and provides finding aids for identification and use of special and archival materials.

The Johnson Center Library (JCL) located in the George W. Johnson Center is an electronic gateway library that supports the informational and instructional needs of students, faculty and staff. The JCL provides access to library resources through the world wide web and Mason libraries local area network of resources. The JCL emphasizes teaching library users to use electronic resources. A variety of drop-in instructional classes on library research skills and in using electronic resources are offered. In addition, course related instructional classes are conducted by the liaison librarians for specific subject departments. Course-integrated library instruction has been developed for special populations such as New Century College, Honors Program, and University 100. The Johnson Center Library provides the following collections and services: Adaptive Technology to assist persons with disabilities, circulating Collection of undergraduate foundation materials focusing on multiculturalism, gender studies, technology, and music and education circulating collections (including graduate level). The library also features a core reference collection, curriculum collection, international newspapers, course reserves, instructional classes and media collections and equipment.

The Arlington Campus Library collects materials that support the non-law academic programs offered on the Arlington Campus of George Mason University. Resources cover a wide range of applied social science disciplinary areas, including public policy, public administration, social services, nonprofit management, business, economics and education. In addition to the core reference and circulating collections, the library serves as a depository for European Union documents and houses the University Library's collection of pre-1987 bound journals.

The Mercer Library, on the Prince William Campus, is part of the George Mason University Libraries system and provides full-access to all GMU-owned print and electronic resources. This means researchers have at their disposal, a collection of one million titles and over 250 electronic databases. The Mercer Library collection specializes in the following disciplines: Health and Fitness, Tourism, Administration of Justice, Education, Biodefense, Bioinformatics, and Computer Science.

Acquisition information:
Donated by the GMU Libraries.
Processing information:

Processed by Special Collections and Archives staff.

Arrangement:

Organized into eleven series:

Missing Title
  1. Series 1: Library Director, 1958-2001
  2. Series 2: Correspondence and memos, 1960-1999
  3. Series 3: Reports and publications, 1960-2007
  4. Series 4: Committees and collaborations, 1960-2004
  5. Series 5: Policies and procedures, 1960-2001
  6. Series 6: Buildings, 1962-2004
  7. Series 7: Departments and services, 1959-2008
  8. Series 8: Administrative files, 1958-2001
  9. Series 9: Miscellaneous, 1949-2001
  10. Series 10: Photographs, audiovisual materials, artifacts, 1967-1999
  11. Series 11: Oversize, 1984-2003