A Guide to the Records of the Virginia Secretary of Administration, 1995-2010 (bulk 2006-2009)

Location of collection:

Library of Virginia

The Library of Virginia

800 East Broad Street

Richmond, VA 23219

Contact for questions and access:

POC: Archives Reference Services

Email: archdesk@lva.virginia.gov

Phone: (804) 692-3888

Web: www.lva.virginia.gov

Summary

Extent:

24.05 cubic feet (68 boxes)

Creator:

Administration, Secretary of

Language:

English

Background

Scope and content:

Correspondence, reports, reviews, memorandums, decision briefs, legislative files and other working papers created and collected by the Office of the Secretary of Administration during the gubernatorial term of Virginia Governor Tim Kaine, 2006-2010. This collection consists of 13 records series which document the activities of the Office of the Secretary of Administration, as well as the agencies and boards which fall under its heading.

Biographical / historical:

The Office of Administration was established in 1966 as part of the Office of the Governor to assist the Chief Executive in carrying out his duties. Several agencies including the divisions of the Budget, Personnel, Engineering and Building and Planning reported to the Commissioner of Administration. In 1970, the Governor's Management Commission Study recommended the creation of six "Deputy Governors" to assist the Chief Executive in his managerial duties. Compatible functions of government were grouped under these administrative heads, who would serve as the Governor's top management team or "secretariats," as they are now called. Governor Linwood Holton's top priority for the 1972 session of the General Assembly was a proposal for a Governor's Cabinet, reorganizing state agencies into six major departments, each headed by a secretary appointed by the Governor. The office of the Secretary of Administration was created on April 8, 1972, by an act passed by the General Assembly. Governor Holton appointed T. Edward Temple, the Commissioner of Administration since 1970, as the first Secretary of Administration. When Temple took office on July 1, 1972, he was responsible for the divisions of the Budget, Personnel, Engineering and Buildings, Automated Data Processing, Justice and Crime Prevention, State Planning and Community Affairs, Council on the Environment, State Board of Elections and the Office of Special Programs. The Office has undergone a series of administrative reorganizations since 1972. On April 12, 1976, the Legislature combined the secretariats for administration and finance, effective July 1, 1976. On July 1, 1984, the offices were separated.

The Secretary of Administration is a member of the Governor's Cabinet, is appointed by the governor, and is subject to confirmation by the General Assembly. The Secretary of Administration oversees general government operations to ensure efficient and effective management of government resources. During Governor Tim Kaine's term , the Secretary of Administration was responsible for the direction of, or had jurisdiction over, 8 state agencies and boards as follows: Compensation Board, Department of Employment Dispute Resolution, Department of General Services, Department of Human Resource Management, Council on Human Rights, Department of Minority Business Enterprises, Public Broadcasting Board, and the State Board of Elections. These agencies mangage the state's real estate portfolio, serve as the state building official, administer employee policies and benefits, oversee procurement, provide laboratory services, promote business opportunities for Small, Women and Minority owned businesses, supervise elections, direct state funds to constitutional officers and public broadcasing entities and safeguard human rights, just to name a few of the important functions handled by agencies under the Secretary of Administration.

Viola O. Baskerville was appointed Secretary of Administration by Governor-elect Timothy Kaine in December 2005. Prior to her appointment, she served on the Richmond City Council starting in 1994 and was elected Vice Mayor by her council peers. In 1997, she was elected to the Virginia House of Delegates for the 71st District, where she served until she relinquished her seat in 2005 to pursue the Democratic nomination for Lieutenant Governor, but was unsuccessful in her bid. Secretary Baskerville received a Bachelor's degree from the College of William and Mary and was awarded a Fulbright Fellowship to study in Germany after graduation. She also earned a law degree from the University of Iowa College of Law. She is native of Richmond, VA and is married to Dr. Archer Baskerville. The couple has two sons, Timothy and Sean.

Kim Farrar and Richard Zorn served at Deputy Secretaries during the Kaine Administration.

Acquisition information:

XX.

Arrangement:

This collection is arranged into the following series:

• Series I. Correspondence and supporting documentation: Assigned State Agencies, 2002-2010;
• Series II. Correspondence and supporting documentation: Constituent Correspondence, 2006-2009;
• Series III. Correspondence and supporting documentation: Secretary of Administration, 2004-2009;
• Series IV. Decision briefs, 2006-2009;
• Series V. Environmental impact reports, 2006-2009;
• Series VI. Intellectual property rights, 2008-2009;
• Series VII. Legislative files, 2006-2010;
• Series VIII. Public Broadcasting Board records, 2006-2009;
• Series IX. Real Property and capital outlay records, 1995-2009;
• Series X. Special Projects: Civil Rights Memorial, 2006-2009;
• Series XI. Special Projects: Fort Monroe Federal Area Development Authority (FMFADA), 2006-2009;
• Series XII. Special Projects: Freedmen's Bureau records, 2006-2009;
• Series XIII. Special Projects: Higher Education Restructuring, 2006-2009.

Related

Related material:

OFFICE OF THE GOVERNOR-TIM KAINE

A Guide to the Governor Timothy M. Kaine Administration Electronic Files, Email, 2002-2010 (bulk 2006-2009).The Secretary of Administration Electronic Files series documents the electronic communication of the office during the Kaine administration. This series contains 20285 emails in seven (7) subseries. Subseries have been designated for: A. Viola Baskerville Email, B. Kim Farrar Email, C. Richard Zorn Email, D. Joycelyn Bassette Blizzard Email, E. Karen Smith Email, F. Kitty Harris Email, and G. Darice Bowles Email. There are 225 protected and confidential emails that are restricted from public access per Code of Virginia, 42-1-78. Types of restricted information may include, but are not limited to: attorney-client communications and personnel information. The Library of Virginia Email Project - Governor Tim Kaine Portal provides access to the Kaine email collection and includes guides to other Kaine administration records.

The Governor Tim Kaine Administration Web Archive Collection, 2006-2010 contains archived versions of websites for the Governor's Office, his initiative sites, and the sites of his cabinet secretaries. Also included are the related sites for the First Lady (Anne Holton), as well as the Lt. Governor (Bill Bolling), and Attorney General (Bob McDonnell and William C. Mims), two statewide officials elected in the same cycle as Governor Kaine.

The Timothy M. Kaine Administration (2006-2010) Cabinet Weekly Reports Digital Collection contains the weekly reports submitted to the Governor and Chief of Staff by the Governor's Cabinet, including the Secretaries of Administration (Viola Baskerville), Agriculture and Forestry (Robert S. Bloxom), Commerce and Trade (Patrick O. Gottschalk), Commonwealth (Daniel C. LeBlanc, Jan-Mar. 2006 and Katherine K. Hanley (Mar. 2006-2010), Education (Dr. Thomas R. Morris), Finance (Jody Wagner, 2006-2008 and Richard D. Brown, 2008-2010), Health and Human Resources (Marilyn Tavenner), Natural Resources (Preston Bryant), Public Safety (John W. Marshall), Technology (Aneesh Chopra, 2006-2009 and Leonard M. Pomata, 2009-2010), and Transportation (Pierce Homer). Also included are reports by the Assistant to the Governor for Commonwealth Preparedness (Robert Crouch), Office of Constituent Services (Marc Cheatham, 2006-2007 and Amber Amato, 2007-2010), Press Office, Policy Office and Virginia Liaison Office. Reports were submitted each Thursday and placed in a binder for the Governor that he took with him at the end of the day on Friday. A second copy of the report was made for the Chief of Staff. The level of detail varied for each cabinet officer and items of importance were highlighted by staff for the Governor. Each report contains information on legislation, Governor's initiatives/special projects, agency matters/operations, events/agency visits, audits/investigations/compliance, stakeholder issues and pending decisions. Governor Kaine wrote handwritten notes and/or marked-up some reports with post-it notes and requested follow up information from the person submitting the report. Those questions and answers are included in this series. This series provides a weekly account of the issues and policy decisions of the Kaine Administration.

The Executive Orders Digital Collection includes 110 executive orders and 9 executive directives issued by Governor Kaine.

A Guide to the Governor Timothy M. Kaine, Policy Office, Records, 2002-2010 (bulk 2006-2009). The Policy Office Records of Governor Timothy M. Kaine are housed in 174 boxes. The collection is arranged into five (5) series. Series have been designated for: I. Decision Briefs; II. Regulations; III. Legislative Files; IV. Executive Orders and Directives; and V. Policy Analyst Files. These records include agendas, decision briefs, correspondence, memorandums, legislative files, briefing books, meeting notes, subject files, reports, talking points and regulations. These records document the legislative and policy priorities of the Kaine administration (2006-2010). This collection also includes records from Governor Mark Warner's administration (2002-2006).

LIVE WEBSITES

The Virginia General Assembly's Legislative Information System contains searchable databases for bills and resolutions from 1994 to the present and reports to the general assembly. It also includes links to the Code of Virginia, Virginia Administrative Code, Constitution of Virginia, Charters, Authorities, Compacts and Uncodified Acts.