Records of the Office of the Secretary of Education, 2001-2010 (bulk 2005-2009)

Access and use

Location of collection:
The Library of Virginia
800 East Broad Street
Richmond, VA 23219
Contact for questions and access:
POC: Archives Reference Services
Phone: (804) 692-3888
Restrictions:

Privacy protected and confidential information is restricted from public access for 75 years per Code of Virginia 42.1-78 . Medical records will be open 125 years after the date of creation or after date closed, whichever is later. The Health Insurance Portability and Accountability Act (HIPAA) requires that individually identifiable health information of a decedent be protected for 50 years following the date of death of the individual (45 CFR 164.502(f)). If redaction was not an option, the entire document was sealed, but not removed from the collection. Sealed information may include, but is not limited to: medical information, social security numbers, and official student records.

Terms of access:

There are no restrictions.

Preferred citation:

Records of the Virginia Office of the Secretary of Education, 2001-2010 (bulk 2005-2009), Accession 44681. State Records Collection, Library of Virginia

Collection context

Summary

Language:
English
Preferred citation:

Records of the Virginia Office of the Secretary of Education, 2001-2010 (bulk 2005-2009), Accession 44681. State Records Collection, Library of Virginia

Background

Scope and content:

The Records of the Virginia Secretary of Education are housed in fifty three (53 boxes). The collection is arranged into eight (8) series. Series have been designated for: I. Correspondence and Supporting Documentation, Assigned State Agencies, 2002-2010; II. Constituent Correspondence, 2006-2010; III. Office of the Secretary, 2001-2009 (bulk 2006-2009); IV. Weekly Report Files, 2006-2009; V. Decision Briefs: Supporting Documentation, 2008-2010; VI. Public Relations, 2006-2009; VII. Legislative Files, 2007; and VIII. Special Projects and Governor's Initiatives, 2002-2010. These records include agendas, articles, briefings, correspondence, e-mails, grants, handouts, legislation, lists, memorandums, minutes, notes, presentations, press releases, reports, speeches, studies, surveys and files by subject. These records document the work of the Secretary of Education under Governor Tim Kaine. The most significant and voluminous material documents the development and implementation of the various educational initiatives of the Kaine Administration including: P-16 Council, Start Strong Council, Smart Beginnings, High School Reform (NGA Honors States Grant and Commonwealth Scholars), and Teacher Quality.

This series is housed in 6 boxes and subdivided by Higher Education and State Agencies. Additional records may be found in Series III. Correspondence, Office of the Secretary and Series VIII. Special Projects and Studies. This series contains agendas, agreements, briefing books, correspondence, handouts, memorandums, notes, presentations, and reports.

The Constituent Correspondence series is housed in 8 archival boxes and is arranged roughly by chronological order by last action taken. This series documents constituent correspondence received by the Office of the Secretary of Education during Governor Tim Kaine's administration. This series contains correspondence from various constituents to Governor Tim Kaine, along with a copy of Tom Morris' letter in response, and a page from the people summary database which includes the name, address, and phone number of the correspondent. Each letter in this series contains a unique tracking number assigned by the Governor's Office Constituent Services. Records are arranged by outgoing tracking number.

Correspondence from 2009, additional correspondence from 2006 to 2008 as well as correspondence submitted via email can be found in boxes 13 and 14. These records do not appear to have been entered into the database and do not have a tracking number. Researchers interested in a particular topic or agency should also utilize Series I. Correspondence and Supporting Documentation, Assigned State Agencies, and Series III. Office of the Secretary because they contain correspondence as well as supporting documentation.

This series has been processed using minimal processing standards: the original arrangement has been maintained, the container list is brief and simple, and the records have not been refoldered and fasteners have not been removed.

This series may contain restricted material and must be reviewed by archival staff before being used.

The Office of the Secretary series is housed in 22 boxes and is arranged into five subseries. Subseries have been designated for: A. Files of Secretary of Education Thomas R. Morris, 2001-2003; 2006-2009 (bulk 2006-2008); B. Files of Judy Heiman, Deputy Secretary of Education, 2003-2007 (bulk 2006); C. Files of Dietra Trent, Deputy Secretary of Education, 2005-2009; D. Files of Jean Bankos, Senior Advisor to the Governor for Educational Projects, 2001-2002; 2004-2009 (bulk 2006-2008); and E. Files of Kendall Tyree, Special Assistant to the Secretary of Education, 2002; 2005-2007. The series consists of agendas, agreements, briefing binders, correspondence, handouts, memorandum, notes, presentations, and reports.

Some of the notable correspondence in this series relates to the following topics: No Child Left Behind, Tuition Assistant Grant Program (TAG), education funding, Standards of Learning (SOL), Standards of Quality (SOQ), budget cuts in state aid to public libraries, early childhood education, Start Strong Council, college financial aid, teacher salaries, Small, Women, and Minority-Owned Business Program (SWAM), P-16 Education Council, and campus security.

This series has been processed using minimal processing standards: most of the original arrangement has been maintained and the container list is brief and simple.

This subseries is housed in 9 boxes and is further divided into chronological and subject files. The chronological files contains copies of out-going correspondence from the Secretary of Education. They were maintained by the executive assistant to the secretary. Some of these records may be duplicated in Series II. Constituent Correspondence. Correspondence between May 2008 and December 2008 are not extant. The subject files were housed in Secretary Morris' office and have no apparent order. The subject files include conference/forum/meeting materials, reports, and correspondence. Thomas R. Morris served as Secretary of Education from January 2006 to January 2010.

Some of the notable records in this series relates to the following topics: No Child Left Behind, Tuition Assistant Grant Program (TAG), education funding, Standards of Learning (SOL), Standards of Quality (SOQ), budget cuts in state aid to public libraries, early childhood education, Start Strong Council, college financial aid, teacher salaries, Small, Women, and Minority-Owned Business Program (SWAM), P-16 Education Council, and campus security.

This subseries is housed in 3 boxes and is arranged alphabetically by subject. Judy Heiman served as Deputy Secretary of Education from January 2006 to December 2007. Heiman left the Kaine administration when she accepted a position in the California Legislative Analyst's Office. Prior to joining the Kaine administration, Heiman worked as budget and policy analyst for the Virginia Department of Planning and Budget. Additional Heiman records can be found in Subseries III.D. Files of Jean Bankos.

Includes correspondence, reports, presentations, meeting agendas and notes, and decision briefs.

This subseries is housed in 4 boxes and is arranged roughly alphabetical. Dietra Trent served as Deputy Secretary of Education, Higher Education, from January 2006 to January 2010.

Includes: Auditor of Public Accounts reports for education institutions, records related to the Civil Rights Memorial on Capitol Square, and Small, Women-owned, and Minority-owned Business (SWAM) plans for higher education institutions.

This subseries is housed in 4 boxes. The briefing and meeting binders are arranged chronologically. The remainder of the files are in their original order. These files were from the office of Jean Bankos; however, they also contain records from Deputy Secretary of Education Judy Heiman. Jean Bankos served as Senior Advisor to the Governor for Educational Projects from June 2006 to June 2009.

Subjects include: No Child Left Behind, Great Virginia Teach-In, Standards of Learning (SOLs), P-16 Education Council, Virginia Board of Education, Study of Truancy and School Dropout Prevention Advisory Group, and Virginia's National Governors Association Honor States Grant to Redesign the American High School.

This subseries is housed in two boxes and is arranged chronologically and by subject files. Kendall Tyree served as Special Assistant to the Secretary of Education from June 2005 to October 2008.

Includes: CVC Campaign, Commission on Civics Education, Commission on Youth, Governor's Advisory Workgoup on K-12 Education, General Assembly session bill tracking, Queen Elizabeth II's visit to Virginia in 2007, American Sesquicentennial of the American Civil War Commission, and career technical training.

The Weekly Report Files series is housed in one box, arranged chronologically and contains the weekly reports submitted to the Governor and Chief of Staff by the Secretary of Education. Reports were submitted each Thursday and placed in a binder for the Governor that he took with him at the end of the day on Friday. A second copy of the report was made for the Chief of Staff. Each report contains information on legislation, Governor's initiatives/special projects, agency matters/operations, events/agency visits, audits/investigations/compliance, stakeholder issues and pending decisions. This series provides a weekly account of the issues and policy decisions of the Secretary of Education during the Kaine administration.

Governor Kaine's copy of the Secretary of Education's reports has been digitized. It is part of the Timothy M. Kaine Administration (2006-2010) Cabinet Weekly Reports collection.

The Decision Briefs series is housed in one box and is arranged chronologically. This series consists of supporting documentation from assigned state agencies asking the Secretary's permission to perform a major function, policy initiative, or expenditure. This series includes briefs, memoranda, and correspondence.

Secretary of Education decision briefs from 2006 and 2007 can be found in the Records of the Policy Office, Governor Timothy M. Kaine, 2003-2010 (bulk 2006-2009), Accession 44690 and 44701, State Records Collection, Library of Virginia (series I).

The Public Relations series is housed in one box and is arranged chronologically. This series documents Secretary's involvement at official functions, as well as the planning, development, and carrying out of public relation activities or visits sponsored by the Secretariat. This series includes speeches or remarks, event programs or agendas, and background material.

The Legislative Files series is housed in one boxes and is arranged by bill number. This series consists of legislation and supporting documentation affecting the Secretary of Education, as well as state agencies assigned to the Secretariat. Each file usually contains the text of each bill including any amendments, bill tracking information, and Legislative Action Summaries for the 2007 General Assembly session. A complete listing of all legislative files during the Kaine administration can be found in the Records of the Policy Office, Governor Timothy M. Kaine, 2003-2010 (bulk 2006-2009), Accession 44690 and 44701, State Records Collection, Library of Virginia (series III).

This series has been processed using minimal processing standards: the original arrangement has been maintained, the container list is brief and simple, and the records have not been refoldered and fasteners have not been removed.

The Virginia General Assembly's Legislative Information System contains searchable databases for bills and resolutions from 1994 to the present and reports to the general assembly. It also includes links to the Code of Virginia, Virginia Administrative Code, Constitution of Virginia, Charters, Authorities, Compacts and Uncodified Acts.

The Special Projects and Governor's Initiatives series is housed in 13 boxes and is arranged into six subseries. Subseries have been designated for: A. Virginia's P-16 Education Council, 2006-2009; B. Early Childhood Initiatives, 2002-2009; C. High School Reform Initiatives, 2002-2007; D. Achieve: American Diploma Project (ADP), 2007; E. Workforce Development, 2006-2010; and F. Teacher Quality, 2006. The series consists of agendas, agreements, briefing binders, correspondence, handouts, memorandum, notes, policies, presentations, and reports.

This series has been processed using minimal processing standards: most of the original arrangement has been maintained and the container list is brief and simple.

This subseries is housed in one box and is arranged chronologically. Governor Mark Warner's Executive Order 100 created Virginia's P-16 Education Council in October 2005. The Secretary of Education served as Chair. The Council's responsibilities included: identifying opportunities to better coordinate the state's education reform efforts from preschool to graduate school; serve as steering committee for oversight of the state's education reform activities as part of the National Governors Association (NGA) Honor States Grant; and develop approaches to improve transitions among levels of education. Governor Tim Kaine's Executive Order 40 issued in October 2006 continued the P-16 Education Council. The new order added an additional responsibility: work closely with the Start Strong Council and other entities to ensure that pre-K and early childhood initiatives are coordinated with other education initiatives.

Many of the P-16 Council meeting files include handwritten notes probably written Kendall Tyree, Special Assistant to the Secretary of Education.

This subseries is housed in three boxes and contains records from Governor Mark Warner (2002-2006) and Governor Kaine. It appears to be a mix of files from Sarah Finley, Deputy Secretary of Education during the Warner Administration and Kendall Tyree, Special Assistant to the Secretary of Education during the Kaine administration. The original order has been maintained. This subseries includes agendas, meeting notes, correspondence, presentations, and reference material. Governor Kaine's early childhood initiatives included the Start Strong Council and the Governor's Working Group on Early Childhood Initiatives. On 16 January 2006, Governor Tim Kaine issued Executive Order 7 creating the Start Strong Council to develop expanded access to quality pre-kindergarten for Virginia's four-year olds. In July 2007, the Council completed its intensive study of pre-school opportunities for Virginia and presented six recommendations to Governor Kaine. The Council issued their final report in August 2007. Governor Kaine in December 2007 announced his voluntary program to gradually expand access to preschool for Virginia's four-year olds.

Governor Kaine issued Executive Directive 3 on 10 August 2006 creating the Governor's Working Group on Early Childhood Initiatives. The Working Group, chaired by the Secretary of Education was responsible for coordinating the Governor's early childhood initiatives; served as primary link between Start Strong Council, Virginia Early Childhood Foundation, and existing early childhood programs within the executive branch; strengthen partnerships with state and local elected officials and non-profit and private sectors to build long-term commitment to early childhood education; and provide policy support to the Start Strong initiative. Governor Mark Warner's Pre-Kindergarten/Early Childhood initiative, part of Education for a Lifetime, provided a foundation for Governor's Kaine's programs.

This subseries is housed in three boxes. In June 2005, Virginia received a National Governors Association (NGA) Honor States Grant to implement redesign initiatives to improve graduation rates and college readiness. The goals of the grant were: decreasing ninth and tenth grade retention in high school, increasing mathematics proficiency, decreasing the number of high school dropouts, increasing the number of high school graduates, increasing college readiness of high school graduates by reducing the number of developmental courses taken by recent graduates, increasing the number of students who immediately attend college, and increasing college graduation rates. This policy initiative continued in the Kaine administration.

Many of these records appear to belong to Sarah Finley, Deputy of Secretary of Education (2002-2005) and Kendall Tyree, Special Assistant to the Secretary of Education. Box 46, folders 5-7 contain Tyree's notes and meeting agendas for many of the Warner and Kaine administration's education initiatives.

This subseries is housed in three boxes. Achieve is a nonprofit education organization created to support standards-based education reform efforts across the states. In 2005, Achieve launched the American Diploma Project (ADP) Network in order to make college readiness a priority in the states. ADP Network states were committed to improving "postsecondary preparation by aligning high school standards, graduation requirements and assessment and accountability systems with the demands of college and careers." ADP focused on aligning high school standards and assessments with the knowledge and skills needed for college and careers; establishing a college- and career-ready curriculum to prepare high school graduates for post secondary education; and developing statewide high school assessment benchmarks in mathematics and English. As part of ADP, Virginia participated in Achieve's Alignment Institute Initiative. As part of this initiative, Virginia conducted a higher education survey for college readiness with a focus on essential English and mathematic skills required by Virginia institutions. Deputy Secretary of Education Judy Heiman and Special Assistant Kendall Tyree worked on ADP.

This subseries is housed in one box and is arranged in chronological order. On 21 March 2006, Governor Tim Kaine named Daniel C. LeBlanc, former President of the Virginia AFL-CIO and Kaine's failed nominee for Secretary of the Commonwealth, as Senior Advisor to the Governor for Workforce. Executive Order 25 issued by Governor Kaine on 23 June 2006 delegated his authority as Chief Workforce Development Officer to the Senior Advisor to the Governor for Workforce and further clarified the Advisor's duties and responsibilities. This order was issued to ensure that initial transition steps occurred to implement the 2006 legislation. Kaine's Executive Order 61, issued on 4 January 2008, rescinded Executive Order 25 and was issued to ensure that the next phase of transition occurred including: the creation of a Workforce Sub-Cabinet to ensure Cabinet collaboration regarding workforce development as required by state and federal statute; listing of the duties of the Cabinet Secretaries and designating the Virginia Community College System (VCCS) as the designated state agency for the WIA, including that of grant recipient and fiscal administrative agency. This subseries includes meeting material for Workforce Sub-Cabinet meetings (agendas, handouts, and notes) attended by Secretary of Education Tom Morris and other workforce related records.

This subseries is housed in two boxes and is arranged in alphabetical order by school division. Teacher evaluation was one of three teacher quality initiatives by the Kaine administration (teachers' salaries and teacher recruitment and retention were the other two). The primary purpose of teacher evaluation is to improve instruction and enhance student achievement by providing timely and meaningful feedback and support to the teacher. Evaluation is also a mechanism for professional growth and development. Teacher evaluation should be one part of a larger system that fosters learning communities in schools by creating supportive structures that enhance student achievement, teacher growth and retention. Such structures include a quality induction program with mentoring of new teachers, embedded professional development focused on teacher and school goals, effective and supportive leadership and a collaborative environment that encourages collegiality and teamwork. This subseries contains the established policies and practices for evaluation by each school division submitted to the Secretary of Education as required by legislation passed in 2006.

Biographical / historical:

In 1970, the Governor's Management Commission Study recommended the creation of six "Deputy Governors" assist the Chief Executive in his managerial duties, compatible functions of government were grouped under these administrative heads, who would serve as the Governors top management team or "secretariats," as they are called now. The General Assembly in 1972 created six Secretariats positions initially. As government reorganized, that number fluctuated when government agencies expanded or consolidated.

The Secretary of Education assists the Governor in the development and implementation of the state's education policy. The secretary provides guidance to 16 colleges and universities, the Virginia Community College System, five higher education and research centers, the Department of Education, the state-supported museums, and other agencies in the Education Secretariat. All secretaries are appointed by the governor and serve at his will.

During the Administration of Governor Timothy M. Kaine (2006-2010) the Secretary of Education directed policy for education programs that involve multiple agencies including: Department of Education, Library of Virginia, Frontier Culture Museum of Virginia, Gunston Hall, Jamestown-Yorktown Foundation, Virginia Museum of Fine Arts, Science Museum of Virginia and Virginia Commission for the Arts. While Virginia's Colleges and Universities are semi-autonomous, the Secretary of Education also plays a role in directing state policy for: Virginia Community Colleges, Christopher Newport University, George Mason University, James Madison University, Longwood University, Mary Washington University, Norfolk State University, Old Dominion University, Radford University, Richard Bland College, University of Virginia, Virginia Commonwealth University, Virginia Military Institute, Virginia State University, Virginia Tech, College of William and Mary, Roanoke Higher Education Center, Southwest Virginia Higher Education Center, and State Council of Higher Education.

Some of Governor Kaine's education initiatives were: early childhood initiatives, high school reform initiatives, Achieve: American Diploma Project, and teacher quality.

On 6 January 2006, Governor-elect Tim Kaine named Dr. Thomas Morris as Secretary of Education. Prior to his appointment, Dr. Morris served as the president of Emory and Henry College for 13 1/2 years. A distinguished Constitutional scholar and political scientist, he was a distinguished faculty member at the University of Richmond for 21 years.

A native of Galax, Virginia, Secretary Morris earned a bachelor's degree in government at Virginia Military Institute, studied at Princeton University, then completed master's and doctoral degrees in government at the University of Virginia. He received fellowships for additional advanced study including a year as a Liberal Arts Fellow at the Harvard Law School and a year as a fellow of the National Endowment for the Humanities at the University of Wisconsin-Madison.

During his teaching career at the University of Richmond, Dr. Morris was selected to leadership posts and honored for excellence in the classroom. He was honored as a University Distinguished Educator, received many faculty research grants, and served as chair of the Faculty Council.

Secretary Morris is widely known as an expert on Virginia government and politics. He is the author or co-author of four books, including Virginia Government and Politics: Readings and Comments, Fourth Revised Edition, a 1998 work co-edited with Larry Sabato of the University of Virginia. He co-authored a chapter entitled "Republicans Surge in the Competitive Dominion" in a book published by LSU Press, Southern Politics in the 1990s. He also wrote a chapter on Virginia Governor Douglas Wilder for a nationally circulated book entitled Governors and Hard Times, published in 1992 by Congressional Quarterly Press, and in 1994 a chapter on Virginia and the Voting Rights Act in Quiet Revolution in the South, Princeton University Press. Dr. Morris has written an additional 17 major articles or book chapters.

Dr. Morris was well known as a political analyst for television, radio, and print media over a period of twenty-five years. He chaired the Commission on Virginia's State and Local Tax Structure for the 21st Century (1999-2000) and was a member of Governor Warner's Commission on Efficiency and Effectiveness (2002). [biography from the Virginia Secretary of Education archived website]

Acquisition information:
Office of the Secretary of Education, Patrick Henry Building, 1111 E. Broad Street, Richmond, Virginia, 23219. Accession 44681 transferred and accessioned on 12 January 2010.
Processing information:

Parts of this collection have been processed using minimal processing standards: the original arrangement has been maintained, the container list is brief and simple, and the records have not been refoldered and fasteners have not been removed.

Arrangement:

This collection is arranged into the following series:

  • I. Correspondence and Supporting Documentation, Assigned State Agencies, 2002-2010;
  • II. Constituent Correspondence, 2006-2010;
  • III. Office of the Secretary, 2001-2009 (bulk 2006-2009):
  • Subseries A. Correspondence of Secretary Thomas R. Morris, 2001-2009 (bulk 2006-2009);
  • Subseries B. Files of Judy Heiman, Deputy Secretary of Education, 2003-2007;
  • Subseries C. Files of Dietra Trent, Deputy Secretary of Education, 2005-2009;
  • Subseries D. Files of Jean Bankos, Senior Advisor to the Governor for Educational Projects, 2001-2009;
  • Subseries E. Files of Kendall Tyree, Special Assistant to the Secretary, 2002, 2005-2007;
  • IV. Weekly Report Files, 2006-2009;
  • V. Decision Briefs: Supporting Documentation, 2008-2010;
  • VI. Public Relations, 2006-2009;
  • VII. Legislative Files, 2007;
  • VIII. Special Projects and Governor's Initiatives, 2002-2010:
  • Subseries A. Virginia's P-16 Education Council, 2006-2009;
  • Subseries B. Early Childhood Initiatives, 2002-2009;
  • Subseries C. High School Reform Initiatives, 2002-2007;
  • Subseries D. Achieve: American Diploma Project (ADP), 2006-2008;
  • Subseries E. Workforce Development, 2006-2010;
  • Subseries F. Teacher Quality, 2006
Physical description:
31.69 cu. ft. (53 boxes).