Governor Timothy M. Kaine, Policy Office, Records 2002-2010 (bulk 2006-2009)

Access and use

Location of collection:
The Library of Virginia
800 East Broad Street
Richmond, VA 23219
Contact for questions and access:
POC: Archives Reference Services
Phone: (804) 692-3888
Restrictions:

Collection is open to research.

Terms of access:

Privacy protected and confidential information is restricted from public access for 75 years per Code of Virginia 42.1-78, 2.2-3801 and 2.2-3705.4(2). Types of restricted information may include, but are not limited to: education records and attorney-client communications. The Policy Analyst Files of Steven Gould contain education records. Office of the Attorney General legislative recommendations are restricted from public access for 75 years per Code of Virginia 42.1-78 but have not been removed from the collection.

Preferred citation:

Records of the Policy Office, Governor Timothy M. Kaine, 2003-2010 (bulk 2006-2009), Accession 44690 and 44701, State Records Collection, Library of Virginia

Collection context

Summary

Language:
English
Preferred citation:

Records of the Policy Office, Governor Timothy M. Kaine, 2003-2010 (bulk 2006-2009), Accession 44690 and 44701, State Records Collection, Library of Virginia

Background

Scope and content:

The Policy Office Records of Governor Timothy M. Kaine are housed in 174 boxes. The collection is arranged into five (5) series. Series have been designated for: I. Decision Briefs; II. Regulations; III. Legislative Files; IV. Executive Orders and Directives; and V. Policy Analyst Files. These records include agendas, decision briefs, correspondence, memorandums, legislative files, briefing books, meeting notes, subject files, reports, talking points and regulations. These records document the legislative and policy priorities of the Kaine administration (2006-2010). This collection also includes records from Governor Mark Warner's administration (2002-2006).

The Decision Briefs series is housed in 6 boxes and is arranged alphabetically by cabinet secretary. Within each secretary, the records are filed in chronological order. The series consists of decision briefs, requests, recommendations, background information and supporting documents including correspondence and legislative citations.

This series documents Governor Kaine's responses to requests from Executive Branch agencies for expenditure of funds from various sources controlled by the Governor's Office, approval of bond sales, letters from the Governor, and issuance of executive orders. Each Decision Brief usually includes: a description of the request including background material, discussion, and conclusions by the Policy Office; a recommendation from Richard D. Brown, Director, Department of Planning and Budget; and concurrence from Secretary of Finance Jody M. Wagner, the cabinet secretary overseeing requesting agency, and the Director of Policy (Brian Sheppard), Counselor to the Governor (Lawrence Roberts, 2006-2009 and Mark E. Rubin, 2009-2010) and Chief of Staff (William H. Leighty, 2006-2007 and Wayne Turnage, 2007-2010). If all concur, the Governor then signs the brief.

Also included are referendums, disaster area requests to the Federal Government and requests for executive orders. 2009 Decision Briefs are not extant.

The Regulations series is housed in 42 boxes and is arranged by cabinet secretary and alphabetically by state agency therein. The series consists of regulation review forms, memorandums, recommendations, and summary of regulations.

This series documents the Kaine Administration's executive branch review of Virginia's Regulatory Process. Before a regulation become available for public comment on Town Hall, Virginia's regulatory website, it often undergoes review by the Department of Planning and Budget, the responsible Cabinet Secretary and the Governor (via the Policy Office). The Office of the Attorney General also may review the regulation. Each regulation reviewed by the Policy Office usually includes a Regulatory Review Form, memorandum(s) from the Department of Planning and Budget (DPB) and the Town Hall posting.

The Regulatory Review Form for each regulation usually includes: a summary of the regulation and all amendments, explicit legislative mandate, a fiscal impact statement, summary of the Department of Planning and Budget recommendation, agency and cabinet review, and Policy Office review with recommendation(s). The form is then initialed for approval or disapproval by a policy analyst (Gena Boyle, William Murray, Suzette Denslow, Jennie Moline, Maribel Ramos, Megan Root, Steven Gould, Marc Cheatham or Barbara Reese), Director of Policy (Brian Shepard), Senior Policy Advisor (Mark E. Rubin, 2006-2009), Counselor to the Governor (Lawrence Roberts, 2006-2009 or Mark E. Rubin, 2009-2010), Chief of Staff (William H. Leighty, 2006-2007 or Wayne Turnage, 2007-2010) and in some instances Governor Kaine.

The memorandums from the Department of Planning and Budget were written to the Governor (through the responsible cabinet secretary) by the head of DPB (Richard D. Brown, 2006-2008 or Daniel S. Timberlake, 2008-2010). Each memo summarizes the background of each regulation and contains DPB's recommendation. The Town Hall posting includes Notice of Intended Regulatory Action (NOIRA) and includes public comments.

Regulations are from agencies under the Secretary of Administration, Secretary of Agriculture and Forestry, Secretary of Commerce and Trade, Secretary of Education, Secretary of Finance, Secretary of Health and Human Resources, Secretary of Natural Resources, Secretary of Public Safety, and Secretary of Transportation. Some regulations for November-December 2009 and January 2010 are filed at the end of this series. The majority of regulations are from the Commerce and Trade and Health and Human Resources Secretariats. A few regulations are from the Warner Administration (2002-2006).

The Legislative Files series is housed in 96 boxes and is arranged chronologically by legislative session. This series documents the Governor's Policy Office review of all legislation introduced by the General Assembly during the Kaine administration. Each file usually contains the text of each bill including any amendments, bill tracking information, Governor's Summaries (prepared by the Division of Legislative Services), Legislative Action Summaries (for bills tabled, withdrawn or killed in committee), Governor's Policy Office Enrolled Bill Review Forms, Enrolled Bill Reviews (by Cabinet Secretary), Department of Planning and Budget Fiscal Impact Statements, Attorney General's Recommendations to the Governor (restricted for 75 years - attorney/client privilege) and other miscellaneous legislation-related documents which explain in detail various bills brought before and voted upon by the General Assembly. In addition to providing the policy positions and decisions of the Kaine administration, the Legislative Files may also be useful to researchers in determining legislative intent.

Each Governor's Summary prepared by the Division of Legislative Services contains the bill number, patron, bill summary, other information and name of reviewer. The Enrolled Bill Reviews, prepared by the agency most affected by the legislation, summarize the bill and the number of votes for passage achieved by the House and Senate. The reviews include affected constituents' summary, agency analysis and recommendations, recommendations by the appropriate cabinet secretary and notations as to whether the Governor should sign, ask to amend or veto the bill. The Governor's Policy Office Enrolled Bill Review Form contains the vote in the House and Senate, a list and explanation of any no votes, fiscal impact (if any), summary of bill and comments by a Policy Office analyst (Mark Rubin, Maribel Ramos, Felix Sarfo-Kantanka, Jennie Moline, Suzette Denslow, Steven Gould, William L. Murray, Wayne Turnage), and recommendations to Governor Warner from the Analyst, Director of Policy (Brian Sheppard), Counselor (Lawrence Roberts, 2006-2009 and Mark Rubin, 2009-2010) and Chief of Staff (William H. Leighty, 2006-2007 and Wayne Turnage, 2007-2010) if the Governor should sign, veto or amend the bill. Some files contain Department of Planning and Budget fiscal impact statements which detail the monetary affect any legislation might have on the budget. The Office of the Attorney General's Recommendations to the Governor contain check boxes noting if the legislation conflicts with existing law or the Virginia and Federal constitutions, as well as any suggested amendments or comments. The Attorney General's Recommendations are restricted due to attorney-client privilege. Other files also contain correspondence including e-mail messages from bill supporters and opponents related to that particular bill. Also included in this series are Legislative Action Summaries that contain agency and cabinet secretary recommendations and handwritten comments and Governor's suggested amendments and veto messages.

The Division of Legislative Services website provides the status of individual bills and related information from the 1994 session to the present.

The Executive Directives and Executive Orders series is housed in two boxes and is arranged numerically by directive or order number. This series contains the original, signed executive orders. The Executive Orders Digital Collection includes 110 executive orders and 9 executive directives issued by Governor Kaine. However, many of the 2006 executive orders in this series also include an Executive Order Approval Form. This form documents the need for the executive order, summary of major provisions and recommendations by cabinet secretary, policy office analyst, Policy Director, Counselor and Chief of Staff. Unlike Executive Orders, Executive Directives do not have the force of law. Governor Kaine issued nine Executive Directives and 110 Executive Orders during his administration. The series consists of executive directives, executive orders and executive order approval forms.

The Policy Analyst Files series is housed in 28 boxes and is arranged into six (6) subseries. Subseries have been designated for: A. William L. Murray, Deputy Policy Director and Legislative Director; B. Suzette Denslow, Deputy Policy Director and Legislative Director; C. Barbara Reese, Deputy Policy Director; D. Gena Boyle, Special Assistant to the Governor for Policy; E. Steven Gould, Senior Special Assistant to the Governor for Policy; F. Reference Material. The Analyst Files filed kept their records by subject and/or by analyst. In some instances the files of one analyst are interfiled within the records of another. This is noted in the subseries description. The series consists of correspondence, memorandum, legislative files, background information, reports, briefing books, presentations, e-mail, talking points, agendas and subject files. This series documents the activities of individual policy analysts and the development of policy during the Kaine Administration. Several policy analysts also worked for Governor Mark R. Warner (2002-2006) and their files included records from his administration. Researchers are advised to read the description for each subseries.

This subseries is housed in 4 boxes The original file order has been maintained. William L. Murray served as Governor Kaine's Deputy Director of Policy and Legislative Director from January 2006 to May 2007. Murray held similar positions in Governor Mark Warner's administration (2002-2006) and some of this material documents his work for Warner. Murray was responsible for reviewing legislation. He was also responsible for health and human resources and higher education issues. Other subjects include Oceana Naval Air Station/Base Closure and Realignment Commission (BRAC).

Notable documents include: [Higher Education] Restructuring Overview, background material for William H. Leighty, Chief of Staff, 23 October 2006 (b144, f9); and Talking Points for Governor Mark Warner, American Medical Association PAC, Chicago, 21 June 2005 (draft) (b146, f6).

This subseries is housed in two boxes The original file order has been maintained. Suzette Denslow served as Governor Kaine's Deputy Director of Policy and Legislative Director from May 2007 to January 2009. Denslow was responsible for reviewing legislation. She was also responsible for education issues (Pre-K and Standards of Quality). Other subjects include For Keeps and Start Strong, Governor Kaine's Pre-K initiative.

This subseries is housed in two boxes The original file order has been maintained. Barbara Reese served as Governor Kaine's Deputy Director of Policy from 2009-2010. Reese focused on transportation issues including high-speed rail. On 6 March 2009, Governor Kaine created a Governor's working group, lead by Chief of Staff Wayne Turnage, to evaluate project proposals to be funded by Virginia's allocation from the American Recovery and Reinvestment Act of 2009. Kaine appointed Reese to this working group where she focused on infrastructure projects.

This subseries is housed in 15 boxes and is arranged into three broad topics: Legislative Action Summaries, Subject Files and VIP Letters. The original file order has been maintained. Gena Boyle served as a Special Assistant to the Governor for Policy from January 2006 to December 2009. Boyle focused on agriculture and forestry, health and human resources and natural resources issues. In addition, Boyle coordinated the Governor's response to VIP letters. Proposed responses drafted by an agency or Secretariat were sent to Boyle for Policy Office review and approval (usually by Brian Shepard). The Policy Office would make any necessary changes and forward the draft to Communications. This subseries also contains some records of Maribel Ramos, Special Assistant to the Governor for Policy (2006-2007). Ramos was assigned to the Natural Resources, Administration and Commonwealth secretariats.

Subjects include: development of land preservation tax credit, Executive Directive 5 - Consumer Data Privacy Work Group, payday lending, Executive Directive 6 - Community Integration, adoption, autism, Governor's Commission on Climate Change, smoking ban in restaurants, foster care, immigration and Virginia Commission on Immigration.

Notable documents include: Executive Directive 5 Consumer Data Privacy Working Group, 2007 includes meeting notes, agendas and final report to the Governor (b155, f6); Executive Directive 6 Virginia's Comprehensive Cross-Governmental Strategic Plan, draft and final report, 2007 (b155, f16); Briefing on Dominion's Virginia City Hybrid Energy Center (VCHEC), 2008 (b159, f3) and; Bill Review Procedures, 2006 (b165, f2).

This subseries is housed in 3 boxes. The original file order has been maintained. Steven Gould served as Senior Special Assistant to the Governor for Policy from January 2006 to July 2007 when he left the Kaine administration to attend law school. Gould previously worked as Policy Assistant for Governor Mark Warner and some material in this subseries date from that time. During the Kaine administration, Gould focused on agriculture and forestry, commerce and trade, technology, and workforce development issues. He also coordinated the Governor's Fellows program.

Subjects include: Virginia's petition to the U.S. Secretary of Agriculture for Protection of National Forest System Inventoried Roadless Areas ("roadless rule"), disaster requests to the U.S. Department of Agriculture, development of Governor Kaine's workforce initiatives and 2007 Governor's Fellows applications. The 2007 Governor's Fellows applications contain privacy protected and confidential information and is restricted from public access for 75 years per Code of Virginia 42.1-78, 2.2-3801 and 2.2-3705.4(2).

Notable documents include: Petition of the Governor of Virginia to the U.S. Secretary of Agriculture for Protection of National Forest System Inventoried Roadless Areas in the Commonwealth of Virginia, 22 December 2005 (b167, f1); memorandum to Secretary of Natural Resources Tayloe Murphy and Policy Office Director Robert Blue from David Carr, Southern Environmental Law Center, discussing strategy on National Forest Roadless Area Protection in Virginia dated 27 April 2005 (b167, f1) and a similar memorandum to Murphy and Ryan Childress, a policy assistant for Governor Warner, dated 5 October 2005 (b167, f2).

This subseries is housed in two boxes. The original file order has been maintained. This subseries contains miscellaneous reference and subject files for the Policy Office. Subjects include: disaster planning, terrorism, and the Jamestown 2007 celebration. Notable documents include: Memorandum from Robert P. Crouch, Jr., Assistant to the Governor for Commonwealth Preparedness to Governor Tim Kaine, dated 10 September 2006, reporting on his 30 August-2 September 2006 Louisiana Hurricane Preparedness Trip (b173, f5).

Biographical / historical:

The Policy Office is a division of the Office of the Governor in the Executive Branch of Virginia state government. During Governor Tim Kaine's administration, the Policy Office was responsible for planning and implementing the Governor's policy initiatives, including proposed legislation, as well as overseeing the Administration's response to legislation and initiatives proposed by legislators and other interested parties, managing the Governor's Office review of regulations and developing and issuing executive orders and executive directors. On 11 January 2006, Governor-elect Kaine named Brian Sheppard, then Lt. Governor Kaine's chief of staff, to serve as Policy Director. The Policy Director was assisted in his responsibilities by a Legislative Director/Deputy Policy Director (William L. Murray, January 2006-May 2007; Suzette Denslow, May 2007-January 2009; and Barbara Reese, January 2009-January 2010), Senior Advisor (Mark E. Rubin) and Policy Staff (Steven Gould, 2006-2007; Felix Safro-Katanka, Jr., 2006-2007; Gena Boyle, January 2006-December 2009; Maribel Ramos, 2006-2007; Joyce Walton; Jennie Moline, 2006-2009; Hayes Framme, 2006-2008; Marc Cheatham; and Megan Root).

Acquisition information:
Office of the Governor, Patrick Henry Building, 1111 E. Broad Street, Richmond, Virginia, 23219, accession 44690 transferred on 14 January 2010.
Processing information:

The Decision Briefs, Regulations and Legislative Files series have been processed using minimal processing standards: the records have not been refoldered and the original order maintained.

Arrangement:

This collection is arranged into the following series:

  • I. Decision Briefs, 2005-2010
  • II. Regulations, 2003-2010
  • III. Legislative Files, 2006-2009
  • IV. Executive Orders and Directives, 2006-2010
  • V. Policy Analyst Files, 2002-2009
Physical description:
60.96 cu. ft. (174 boxes)