Special Collections Research Center
Office of the Bursar Records
College of William and Mary. Office of the Bursar.
UA 72
/repositories/2/resources/9046
7.00 Linear Feet
1739-1918, 1977-1987
English
Historical Note:
The Financial Operations department at the College of William & Mary and the Virginia Institute of Marine Science (VIMS) is responsible for providing comprehensive accounting, bursar and payroll services in support of the College's primary mission of education, research and public service.
Acquisition Information:
Acc. 1979.036 was transferred from Student Financial Aid on 05/1979 and 08/1987. Acc. 1979.078 was received from the James Blair Attic 05/1979. An addition was received 10/25/1984. Acc. 1983.122 was received 12/01/1983. Acc. 1984.031 was received 02/1984, 06/06/1984, and 09/02/1991. Acc. 1984.056 was transferred from General Accounting on 09/03/1984 and 04/09/1986. Acc. 1984.057 transferred from General Accounting on 04/09/1986, 03/13/1990, and 03/16/1992. Acc. 1984.058 transferred from General Accounting on 04/09/1984 and 09/03/1984. Acc. 1984.059 transferred from General Accounting on 09/03/1984, 02/06/1985, 04/09/1986, 03/13/1990, and 03/16/1992. Ac. 1985.073 was received 10/18/1985. Acc. 1991.088 purchased from Al Canero 09/02/1991.
Custodial History:
Acc. T2004.004 was destroyed on 4/8/2008; Acc. T2004.005 was destroyed on 4/8/2008; Acc. T2007.003 was destroyed on 7/9/2008 according to the General Schedules of the Library of Virginia.
Portions of this collection were previously part of the University Archives Publications Collection.
Conditions Governing Use:
Before reproducing or quoting from any materials, in whole or in part, permission must be obtained from the Special Collections Research Center, and the holder of the copyright, if not Swem Library.
Conditions Governing Access:
This collection is open to all researchers. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, such as the Virginia Public Records Act (Code of Virginia. § 42.1-76-91); and the Virginia Freedom of Information Act (Code of Virginia § 2.2-3705.5). Confidential material may include, but is not limited to, educational, medical, and personnel records. If sensitive material is found in this collection, please contact a staff member immediately. The disclosure of personally identifiable information pertaining to a living individual may have legal consequences for which the College of William and Mary assumes no responsibility.
Electronic Format:
Digitized versions when available are in the W&M Digital Archive.
http://hdl.handle.net/10288/13360
Preferred Citation:
Office of the Bursar Records, Special Collections Research Center, Earl Gregg Swem Library, College of William and Mary.
Related Materials:
William and Mary financial reports are also found in Acc. 1995.032 of the Vice President for Administration and Finance Records, and Vice President for Business Affairs Records (UA 63). See also various records from administrative offices. Folders 258-260, 273, 277, 280-283 of the College Papers Collection (UA 14) were transferred to this collection on 3/12/2012.
Physical Characteristics or Technical Requirements:
When available, photocopies, microfilm, digital versions, or other reproductions must be used in place of original documents.
Parts of this collection requires microfilm or microfiche readers.
Scope and Contents
The records of the Office of the Bursar are some of the earliest and most comprehensive records of the College of William and Mary from the 18th century surviving to the present day. Of particular note are various references to individuals enslaved by the College as well as to the Brafferton Indian School. The collection includes Bursar's reports, financial statements, statements of rents due to the College, accounts with individuals, lists of tenants, receipts and expenditures, revenues from the exportation of tobacco, duties on skins and furs, bills of lading, as well as indentures of people to the College. The account books reference student accounts, including that of Thomas Jefferson.
The bills of lading include the name of the ship, the destination (i.e., London, Philadelphia) and sometimes the name of the ship's captain.
Several documents reference payment for servants' [enslaved individuals] clothes, board, and other general expenses and sometimes include names, such as Lemon, Pompey, and Oliver.
Account books
College of William and Mary--History--18th century
College of William and Mary--History--19th century
College of William and Mary--History--20th century
College of William and Mary--Students
Universities and Colleges--Finance
College of William and Mary--Presidents--Dwellings--History
Bursar Account Bookid69399/repositories/2/archival_objects/4462411743-17701Scope and ContentsScope and Contents
Four volumes of bursar's accounts covering the years 1745-1770 (Box 1), 1743-1770 (Box 2), 1770-1776 (Box 3), and 1850-1875 (Box 4). The accounts document William and Mary students, faculty, and staff in the 18th-19th centuries. Of particular note are accounts related to the Brafferton Indian School and to people enslaved at the College. The account of Thomas Jefferson is in the 1745-1770 volume. These books have all been microfilmed and are on a reel with Acc. 1985.073. A digital version is also available. Researchers must use the microfilm or digital version.
Bursar Account Bookid305611/repositories/2/archival_objects/4462421745-17702Bursar Account Bookid305613/repositories/2/archival_objects/4462431770-17763Bursar Account Bookid305615/repositories/2/archival_objects/4462441850-18754Accounts, Bills, Statements of Revenue (oversize)id295038/repositories/2/archival_objects/4462451739-18815Investments and Loans of William & Maryid295042/repositories/2/archival_objects/4462521739-180251Scope and ContentsScope and Contents
Of particular note are multiple references to slavery, including enslaved people held by the College of William & Mary. Other references of note are: Nottoway plantation, tobacco, wheat, the Brafferton Indian School, as well as a letter to Dr. Swem regarding the collection.
Bursar's Account with Individualsid295046/repositories/2/archival_objects/4462531746-1811, 1855, 1847, 1877-1878, 188152Scope and ContentsScope and Contents
Of particular note are multiple references to slavery, including enslaved people held by the College of William & Mary. Also, accounts with individuals for the rebuilding of the President's House, 1782-1786, with a few accounts verified by B.S. Ewell and Robert Saunders, 1855 and 1847. Payment by Robert Page for several surveyors, which he received from St. George Tucker, 1801. Private tuition for Daniel McNaughton, 1794.
Statement of Rents Due to the College of William & Maryid295054/repositories/2/archival_objects/4462541761-1830 and undated53Scope and ContentsScope and Contents
Of particular note are references to Nottoway Plantation and tobacco revenue.
Bills of Lading and Statements of Revenue from the Export of Tobaccoid295062/repositories/2/archival_objects/4462551763-176454Scope and ContentsScope and Contents
Records often include ship name, destination, captain's name, and cargo information.
Invoices, Tax Bills, Receipts, and Checksid295070/repositories/2/archival_objects/4462561765-177155Scope and ContentsIncludes 1730 account from Samuel Young for John Brown's tobacco payments from 1728-1730.
Bills of Lading, Statements of Revenue, Indentureid305667/repositories/2/archival_objects/4462461763-18116Bills of Lading and Statements of Revenue from the Export of Tobaccoid295082/repositories/2/archival_objects/4462571770-177561Statement of Revenues from Skins and Fursid295086/repositories/2/archival_objects/4462581763-177362Scope and ContentsScope and Contents
Documents often include lists of animals killed, captain's name, and destination.
Statements of Revenue from the Export of Tobaccoid295090/repositories/2/archival_objects/4462591764-176663Scope and ContentsScope and Contents
Documents often include captain's name, destination, and name of the vessel.
Statements of the Revenue from the Export of Tobaccoid295094/repositories/2/archival_objects/4462601767-176964Scope and ContentsScope and Contents
Documents often contain the vessel's name, captain's name, and the destination.
Indentures of People to the College of William & Maryid295098/repositories/2/archival_objects/4462611800, 1802, 1803, 1805, 1811, 1819-1821, 185065Scope and ContentsScope and Contents
Indentures between Champion Travis and the College, 1800 Sept. 1, Sept. 8; Indenture between Thomas Spencer and the College, 1802 May 1; Indenture between Wilson Cary Nicholas and the College, 1811
Accounts of Receipts and Expenditures, Estimate of Income and Expenditures, Investments and Loans, Bursar's Reports and Statementsid294394/repositories/2/archival_objects/4462471804-18767Accounts of Receipts and Expenditures, Statement of Cashid305693/repositories/2/archival_objects/4462621788, 1804-181071Accounts of Receipts and Expenditures, Estimate of Income and Expenditures, Cash Accountsid305695/repositories/2/archival_objects/4462631811-181872Scope and ContentsScope and Contents
Estimate of Income/Expenditures mentions purchase of servant's clothes; Cash Accounts lists payment for servant's clothes, payment of Lemon's coffin, payment for servant's board, and mentions two other men who were likely enslaved: Pompey and Oliver.
Investments and Loans, Debt of William Mayoid305697/repositories/2/archival_objects/4462641804-187773Bursar's Reports and Statementsid305699/repositories/2/archival_objects/4462651821-182274Bursar's Reports and Statementsid305701/repositories/2/archival_objects/4462661823-182775Bursar's Reports and Statementsid305703/repositories/2/archival_objects/4462671828-182976Bursar's Reports and Statementsid305705/repositories/2/archival_objects/4462681830-183177Bursar's Reports and Statementsid305707/repositories/2/archival_objects/4462691832-183978Bursar's Reports and Statements, Invoices, Tax Bills, Receipts, and Checksid294446/repositories/2/archival_objects/4462481840-18918Bursar's Reports and Statementsid305709/repositories/2/archival_objects/4462701840-184381Bursar's Reports and Statementsid305711/repositories/2/archival_objects/4462711844-1845, 1848-185082Bursar's Reports and Statementsid305713/repositories/2/archival_objects/4462721851-185383Scope and ContentsScope and Contents
Of note is reference to the College hiring out an enslaved person to the "Lunatic Asylum."
Bursar's Reports and Statementsid305715/repositories/2/archival_objects/4462731870, 1875-1876, 1884-188584Bursar's Reports and Statementsid305717/repositories/2/archival_objects/4462741886-1888, 189185Invoices, Tax Bills, Receipts, and Checksid305719/repositories/2/archival_objects/446275184986Deed, Invoices, Tax Bills, Receipts, Checks, Debts, Statements, Investments, Loans, Accounts, Vouchers, Inventoriesid305721/repositories/2/archival_objects/4462491803-19189Deed for 11 Shares in the James River Company (sold by William Berkeley)id305723/repositories/2/archival_objects/4462761803 June 1491Recapitulation of Annual Incomeid305725/repositories/2/archival_objects/4462771804 March 10-1818 December 3192List of Bonds Due the College of William & Maryid305727/repositories/2/archival_objects/4462781816-181893Scope and ContentsScope and Contents
References to enslaved people.
Invoices, Tax Bills, Receipts, and Checksid305729/repositories/2/archival_objects/4462791842, 1845-184894Invoices, Tax Bills, Receipts, and Checksid305731/repositories/2/archival_objects/446280184995Invoices, Tax Bills, Receipts, and Checksid305733/repositories/2/archival_objects/446281184996Invoices, Tax Bills, Receipts, and Checksid305735/repositories/2/archival_objects/4462821850-185797Invoices, Tax Bills, Receipts, and Checksid305741/repositories/2/archival_objects/4462831859-1890 and undated98Edmund Christian (Bursar)id305743/repositories/2/archival_objects/4462841830 November 4 - 1842 November 499Correspondence and Memorandumid305745/repositories/2/archival_objects/4462851853, 1871, 1879, undated910Scope and ContentsIncludes January 29, 1879 letter from Mann & Stringfellow (Attorneys) about a lawsuit between William & Mary and John Wingfield about land in Sussex and Prince George County.
Papers Concerning the Debts of Young I. Clements and Martin Drewry to the College of William & Maryid305747/repositories/2/archival_objects/4462861850, 1870-1872911Papers Concerning the Debts of John P. Turner to the College of William & Maryid305753/repositories/2/archival_objects/4462871871-1875912Papers Concerning the Debt of William C. Mayo to the College of William & Maryid305755/repositories/2/archival_objects/4462881876-1889913Scope and ContentsScope and Contents
See also Box 7 for oversize items
List of Stocks and Bonds Belonging to the College of William & Maryid305749/repositories/2/archival_objects/4462891862-1864914Report of the Facultyid305751/repositories/2/archival_objects/4462901870-1872915Statements of Assets and Liabilitiesid305757/repositories/2/archival_objects/4462911872-1891916Papers Concerning the Shadwell Estate in Albemarle County, Va.id305759/repositories/2/archival_objects/4462921877-1879917Investments and Loansid305761/repositories/2/archival_objects/4462931884-1889918Accounts and Vouchers of the Boarding Houseid305763/repositories/2/archival_objects/4462941903 January-March919Accounts and Vouchers of the Boarding Houseid305765/repositories/2/archival_objects/4462951903 January-March920Accounts and Vouchers of the Boarding Houseid305767/repositories/2/archival_objects/4462961903 April-May921Accounts and Vouchers of the Boarding Houseid305769/repositories/2/archival_objects/4462971903 April-May922Inventory of Goods on Hand and Equipmentid305771/repositories/2/archival_objects/4462981918 June 7 and undated923General Ledgers (microfiche)id295890/repositories/2/archival_objects/4462501979-198710General Ledgers, Microfilm Reelsid305617/repositories/2/archival_objects/4462511754-1770 and 1977-1978General Ledger Microfilm Reels