Special Collections and University Archives, Virginia Tech
Records of the University Club
Virginia Polytechnic Institute and State University. University Club (1925-)
RG.29.04
13.6 Cubic Feet
9 boxes and 1 oversized folder
1925-2000
The collection consists of papers detailing the founding, construction, administration, finances, and membership of the University Club at Virginia Tech.
The materials in the collection are in English.
Conditions Governing Access
The collection is open for research.
Conditions Governing Reproduction and Use
The copyright status of this collection is unknown. Copyright restrictions may apply. Contact Special Collections and University Archives for assistance in determining the use of these materials.
Reproduction or digitization of materials for personal or research use can be requested using our reproduction/digitization form: http://bit.ly/scuareproduction. Reproduction or digitization of materials for publication or exhibit use can be requested using our publication/exhibition form: http://bit.ly/scuapublication. Please contact Special Collections and University Archives (specref@vt.edu or 540-231-6308) if you need assistance with forms or to submit a completed form.
Preferred Citation
Researchers wishing to cite this collection should include the following information: [identification of item], [box], [folder], Records of the University Club, RG 29/4, Special Collections and University Archives, Virginia Tech, Blacksburg, Va.
Source of Acquisition
The Records of the University Club were donated to Special Collections and University Archives in May 2006.
Processing Information
The processing, arrangement, and description of the Records of the University Club was completed in April 2013.
Please note: Box 4-Folder 39 and Box 9-Folder 1 were moved to Oversize Folder 1.
Administrative History
A Virginia Tech faculty group organized the University Club in 1925. The clubhouse, formerly located on Otey Street, was built on land leased from the university. In June 1929, construction began on the clubhouse. Soon the club gained 125 members and has continued to grow throughout the years. It was completed in 1930 at a cost of $38,000. It contains 8,773 square feet. It once contained a dining room, which ceased operations in 1935 when the old Faculty Center dining room opened. On December 2, 1953 at the annual meeting members burned the last of the bonds representing the indebtedness of $40,000 incurred in building the clubhouse on campus. The building was valued at $70,000 in 1953. The Virginia Tech Foundation purchased the clubhouse in December 2017, and it was demolished the following year.
Since the founding, the membership has included Nobel Prize winners, University Presidents, corporate and civic leaders, and distinguished artists and professors. The club's mission is to "provide programs to enhance the cultural and social life of its members and maintain a suitable clubhouse."
Scope and Content
The collection consists of papers detailing the founding, construction, administration, finances, and membership of the University Club at Virginia Tech.
Series I includes meeting minutes and history. The second series comprises contracts, certificates, and the club constitution. Administrative correspondence makes up the third series. Series IV is comprised of account books as well as credit and payment books. Budget material can be found in Series V. Financial records constitute the sixth series. Tax information is located in Series VII. Workbooks are included in the eighth series. Management records are organized in the ninth series. Series X stores operational records. Construction records are filed in Series XI. Series XII contains community and outreach records. Fundraising material is situated in Series XIII. Personal correspondence and images can be found in the fourteenth series. The fifteenth series includes guest books. Membership operations material is located in Series XVI. Series XVII contains registers. Series XVIII contains Residence and Use material. Social events records are filed in the nineteenth series, and Series XX is made up of Steinway Piano material.
Arrangement
The records are arranged into series by the type of material. Within each series, materials are arranged chronologically. Box 4-Folder 39 and Box 9-Folder 1 have been moved to Oversize Folder 1.
- Series I: Board of Directors, Minutes, and History, 1929-1999
- Series II: Contracts, Certificates, and Constitution, 1925-1986
- Series III: Administrative Correspondence, 1930-1991
- Series IV: Account Books & Credit and Payment Books, 1926-1978
- Series V: Budget, 1986-1999
- Series VI: Financial Records, 1929-1999
- Series VII: Taxes, 1989-1999
- Series VIII: Workbooks, 1952-1957
- Series IX: Management, 1980-1999
- Series X: Operations, 1984-1999
- Series XI: Construction, 1927-1998
- Series XII: Community and Outreach, 1965-2000
- Series XIII: Fundraising, 1983-1998
- Series XIV: Personal Correspondence and Images, 1956
- Series XV: Guest Books, 1982-1987
- Series XVI: Membership Operations, 1974-1999
- Series XVII: Registers, 1984-1998
- Series XVIII: Residence and Use, 1957-1998
- Series XIX: Social Events, 1981-2000
- Series XX: Steinway Piano, 1989-1991
Rights Statement for Archival Description
The guide to the Records of the University Club by Special Collections and University Archives, Virginia Tech, is licensed under a CC0 (https://creativecommons.org/share-your- work/public-domain/cc0/).
University Archives
University History
Virginia Polytechnic Institute and State University. University Club (1925-)
Virginia Agricultural and Mechanical College and Polytechnic Institute (1896-1944)
Virginia Polytechnic Institute (1944-1970)
Virginia Polytechnic Institute and State University (1970-)
Series I: Board of Directors, Minutes, and History1929-1999Board Minutes - History and Foundation 1921-10-13-1932-01-2911Board Minutes 1932-02-08-1937-02-1012Board Minutes 1937-02-10-1940-12-1213Board Minutes 1940-195314Board Minutes 1951-01-15-1965-06-0715Meeting Minutes - Bond Burning195321Meeting Minutes and Correspondence198022Meeting Minutes 198123Meeting Minutes 198224Meeting Minutes 198325Meeting Minutes198426Meeting Minutes 198527Meeting Minutes 198628Meeting Minutes 198729Meeting Minutes1988210Meeting Minutes 1989211Meeting Minutes1990212Meeting Minutes 1991213Meeting Minutes1992214Meeting Minutes1993215Meeting Minutes 1994216Meeting Minutes 1996217Meeting Minutes1997218Meeting Minutes1998219Meeting Minutes I 1999220Meeting Minutes II 1999221Series II: Contracts, Certificates, and Constitution1925-1986Certificate of Incorporation 1925222University Club/Virginia Tech Agreements 1926192971Bond Contract192972Notice of Impending Dissolution 196273Deed of Trust Note1966223Club Type License1985224Constitution and By-Laws1976-1985225University Club Presidents1925-1986226University Club Constitution 74University Club History227Series III: Administrative Correspondence1930-1991Administrative Correspondence1930-1935228Administrative Correspondence 1936-1937229Administrative Correspondence 193875Administrative Correspondence193976Administrative Correspondence194077Administrative Correspondence194178Administrative Correspondence194279Administrative Correspondence1943230Administrative Correspondence1944710Administrative Correspondence1945231Administrative Correspondence1946232Administrative Correspondence1947233Administrative Correspondence1948234Administrative Correspondence1949235Administrative Correspondence1950236Administrative Correspondence1951711Administrative Correspondence 1952237Administrative Correspondence1953712Administrative Correspondence1954238Administrative Correspondence1955239Administrative Correspondence1956713Administrative Correspondence1957240Administrative Correspondence1958241Administrative Correspondence1959242Administrative Correspondence1960243Administrative Correspondence1961244Administrative Correspondence1962245Administrative Correspondence1963246Administrative Correspondence1965247Administrative Correspondence1968714Administrative Correspondence1970248Administrative Correspondence1972249Administrative Correspondence1973250Administrative Correspondence1974715Administrative Correspondence1975716Administrative Correspondence1976251Administrative Correspondence1977252Administrative Correspondence1978717Administrative Correspondence1979718Administrative Correspondence1980253Administrative Correspondence1981719Administrative Correspondence1982720Administrative Correspondence1983721Administrative Correspondence1984254Administrative Correspondence1987255Administrative Correspondence1991256Series IV: Account Books & Credit and Payment Books1926-1978Account Book1926-193481Monthly Summary of Expenses and Operating Funds 1931-193582Record of Payments1930-194393Account Book1936-195683Record of Payments1944-195794Account Book 1974-1978257Series V: Budget1986-1999"Bearin' the Budget" Article258Budget1986722Budget1988723Budget 1989259Budget1990260Budget1991261Budget 1992262Budget 1993263Budget 1994264Budget1998265Budget 1999266Series VI: Financial Records1929-1999Registration of Owners & Class A and Class B Bonds1929-1943267Financial Statement 1967268Financial Statement 1969269Financial Statement 1970-1971270Financial Correspondence and Forms1970-1971271Financial Statement 1973272Financial Correspondence and Forms 1982724Financial Correspondence and Forms1983725Financial Statement of the University Club 1980-1983273Financial Correspondence and Forms1984274Fundraising Correspondence I1984726Fundraising Correspondence II 1984727Financial Correspondence and Forms198531Financial Correspondence and Forms198632National Bank of Blacksburg Account 198633Financial Correspondence and Forms198734Durham's Business Services Correspondence 1988-199035Financial Correspondence and Forms198836Financial Correspondence and Forms198937Financial Correspondence and Forms 199038Financial Services 199139IRS Correspondence1991-1992310Financial Correspondence and Forms1992311Financial Correspondence and Forms1993312CPA Correspondence 1993313Financial Correspondence and Forms I1994314Financial Correspondence and Forms II 1994315Financial Reports1997316Financial Correspondence and Forms1999317Series VII: Taxes1989-1999CPA Correspondence1992318IRS Correspondence 19891992-1993319Tax Records 1997-1998320Tax Records (1999)321Series VIII: Workbooks1952-1957V.P.I. University Club Workbook I1952322V.P.I. University Club Workbook II 1952323V.P.I. University Club Workbook III 1952324V.P.I. University Club Workbook I 1953325V.P.I. University Club Workbook II 1953326V.P.I. University Club Workbook I 1954327V.P.I. University Club Workbook II 1954328V.P.I. University Club Workbook I 1955329V.P.I. University Club Workbook II 1955330V.P.I. University Club President's File and Workbook I 1956-1957331V.P.I. University Club President's File and Workbook II 1956-1957332V.P.I. University Club President's File and Workbook III 1956-1957333Series IX: Management1980-1999Manager's Manual334Manager's Files1980335Manager's Files 1981336Manager's Files 1982337Reports and Correspondence 1982338Committee Reports1983339Manager's Files 1983340Presidents Reports and Correspondence1983341Employment of Club Manager I 1984728Employment of Club Manager II1984729Manager's Files1984342President's Reports and Correspondence1984343Secretary Files1984344Employment of Assistant Manager1985345Long Range Planning Committee1985346President's Reports and Correspondence1985347Assistant Manager 1985-1986348Manager's Correspondence1985-1986730Manager's Files1985-1986349President's Reports and Correspondence1986350Manager's Files1987351Executive Committee Meeting 1988352House Committee1988353Manager's Files1988354President's Reports and Correspondence1988355Election Correspondence1984-1988356Executive Assistant Employment 1989357Manager's Files198941Treasurer's Report198942House Committee199043Manager's Files199044President's Reports and Correspondence199045Ballots199146Committees199147Treasurer's Correspondence199148Executive Director Employment Correspondence199249Manager's Files1992410Attorney Correspondence Regarding Reception1993411Executive Director Reports1993412Assistant Manager Employment Correspondence1994413Nominating Committee1994414Assistant Manager Employment Correspondence1996415Employment of Assistant Manager1997416Election Correspondence1990-1997417Payroll 1997418Election Correspondence1997-1998419Employee Insurance1998420Strategic Planning 1998421Financial Report and President's Letter 1997-1999422Series X: Operations1984-1999Policy and Operational Guidelines423Operations Statements1984424Operations Statements1985425Operations Statements1986426Insurance Correspondence1981-1987427Operations Statements1987428Operations Statements1988429Insurance Audit 1989430Operations Statements1989431Government Officials1990432Operations Statements1990433University Club Assessment1990434Worker's Compensation1990435Operations Statements1991436Worker's Compensation 1991-1992437Worker's Compensation 1999438Series XI: Construction1927-1998Blueprints and Construction Drawings1University Club House1927440Maintenance Correspondence1939-1963441Bathroom Renovations19601981442Basement Renovation1982-1986443Construction Correspondence1983-1986731Inventory 1986444Emerald Lounge1985-1987732Renovations1985-1987445Renovations1988446Maintenance1990447Renovations1990448Maintenance1991449Maintenance1992450Renovations1993451Office, Hall, and Kitchen Renovation1994452Renovations1995-1996453EOAA Correspondence1998454Ground Plan - Proposed University Club Developments92Series XII: Community and Outreach1965-2000Newspaper Clippings1965455Comparative Study of University Clubs, Hofstra University 1981-1982456University Club - Alabama1983457Virginia Tech Foundation 1983458Development Brochure1983-1984459Informational Brochure1985460Newspaper Advertisement1985461The News Messenger article1985462Development1986463Informational Brochure1986464Virginia Tech Foundation Account1985-1986733Development Committee 1986-1987465Greater Blacksburg Chamber of Commerce Correspondence1987466New River Current Article1988734Virginia State Corporation Commission1988467Montgomery Junior Assembly 1989468Virginia Tech Foundation1989469Association of Faculty Clubs1990470Featured Dining Publications, including The Grapevine, vol. 1, no. 11990471Hokie Hospitality1990472Chamber of Commerce1991473State Corporation Commission1991474Virginia Tech Foundation 1991475Association of Faculty Clubs1992476State Cooperation Committee 1992477State Cooperation Commission1993478University of Virginia Correspondence1993479Radford University Newspaper1995480Association of Faculty Clubs International 1996481Chamber of Commerce1996482State Cooperation Commission 1996483State Cooperation Commission1998484Chamber of Commerce1999485Virginia Tech Foundation, Inc. Loan2000486Series XIII: Fundraising1983-1998Fundraising 1983487Patron Plan 1983488Gifts Received 1983-1985489Patrons and Benefactors1985490Fundraising1986491Fundraising 1996-1997492Fundraising1998493Series XIV: Personal Correspondence and Images19561984Personal Correspondence1956494Personnel Correspondence1984495Personal Correspondence496Jordi Calvera497Louis Shaven - Images of Club498Series XV: Guest Books1982-1987Guestbook II1982499Guestbook19854100Guestbook 19864101Guestbook I19874102Series XVI: Membership Operations1974-1999Membership Roll 1974-197551Membership Roll1975-197752Membership198153Membership 1982735Membership1983736Membership1983-198454Membership 198555Membership198656Membership Committee 1985-198657Membership Lists1985-198758Membership Committee198759Membership Letters 1987510Proposed Membership 1987511Annual Membership Meeting1988737Membership Letters1988512Membership Lists1988513Membership Marketing 1988514Membership Letters1989515Proposed Membership1989516Membership Committee1990517Membership Lists1990518Proposed Membership1990519Annual Membership Meeting1991520Membership Lists1991521Proposed Membership1991522Membership Correspondence1992523Membership Dues1992524Membership Lists1992525Proposed Membership 1992526Membership1993527Membership Correspondence1993528Membership Lists1993529Proposed Membership 1993530Membership Committee1994531Membership Dues1994532Membership Lists1994533Proposed Membership1994534Membership 1995535Membership Dues1996536Membership Lists1996537Membership Lists19951997538Membership Marketing 1998539Membership 1999540Membership Committee1996-1999541Membership Renewal1996-1999542Series XVII: Registers1984-1998Club Registers I 1984-1994543Club Registers II 1984-1994544Club Registers1986545Club Registers1987546Club Registers1988547Club Registers1989548Club Registers1990549Club Registers1995550Club Registers1996551Club Registers1997552Club Registers1998553Series XVIII: Residence and Use1957-1998Club "Free Use" Policy554Club Residence1957555Club and Renters Operations 1983556Residents' Correspondence 1984557Club Residents1984-1987558Residence Applications1985-1987559East Lounge Coffee Service1987560Club Residence1987-1988561Resident Applications1989-199061Club Usage Fees199062Cotillion 199063Residents Correspondence199064Residents Correspondence1991-199265Smoking Policy199366Residents Correspondence199467Residents Correspondence199668Resident Issues and Correspondence1997-199869University Club Residents1997610House Rules and Regulations1998611Vandalism1998612Series XIX: Social Events1981-2000Alcoholic Beverage Control 1981-1988613Alcoholic Beverage Control 1990614Alcoholic Beverage Control 1993615Alcoholic Beverage Control - Financial and Statistical Information1986-1994616Alcohol Use Policy and License 1997617Auction 1993-1998618Calvera and Hoge Art Show619Cotillion 1988620Cotillion 1989738Invoices - Club Rentals I 1997621Invoices - Club Rentals II1997622Invoices - Club Rentals I 1998623Invoices - Club Rentals II 1998624Invoices - Club Rentals III1998625Karen Cecil Articles739The Long Way Home 1988626Member Opinion Poll Results627New River Cruise Company 1994628Newsletter1988629Newsletters1989630Newsletter 1990631Newsletter1991632Newsletter1992633Newsletter1993634Newsletter 1994635Newsletter 1996636Newsletter 1997637Newsletter 1998638Newsletter1999639Photographs - Kathy Hudson-Wiley Stained Glass640Social Committee Correspondence 1985641Social Events1985642Social Events1986643Social Events1987740Social Events1988741Social Events1989742Social Events1990743Social Events1991644Social Events1992645Social Events1993646Social Events1994647Social Events1995648Social Events1996649Social Events1997650Social Events1998651Social Events1999652Social Events1999-2000653Use and Rental of the University Club 1988-1991654Virginia Dare Cruise655Virginia Tech Foundation Giving Report 1986-1987656Visiting Artists - Gail Godwin 1984657Visiting Artists - Carol Hoge 1986658Visiting Artists - Senator William B. Hopkins1986659Visiting Artists - Charlie Byrd 1987660Visiting Artists - Nikki Giovanni 1987-1988661Visiting Artists - Ronlin Foreman 1988662Visiting Artists - Victoria Bond 1988-1989663Visiting Artists - Andrea Anderson1989-1990664Visiting Artists - Trittico 1990744Visiting Artists - The Breskes1991665Visiting Artists - Stephanie Nakasian and Hod O' Brien 1991666Visiting Artists - U.S. Navy Band1991667Visiting Artists - Chris Barry1992745Visiting Artists - Ken Mulzet 1992668Visiting Artists - Craig Fields1994669Visiting Artists - Gerry Timlin1994670Visiting Artists - Gerry Timlin 1996671Visiting Artists - David Wiley 1997672Visiting Artists - Gerry Timlin and Sharon Scully 1997673Visiting Artists - Jeanne Schumann 1998674Visiting Artists - Gerry Timlin 1997-1998675Visiting Artists - Virginia Spence Carr676Visiting Artists - Wolf Von Eckardt677Fashion Show478Series XX: Steinway Piano1989-1991Steinway Piano1989-1991679Steinway Brochure1