Special Collections and University Archives, Virginia Tech
Records of the Virginia Cooperative Extension
Virginia Cooperative Extension (1995-)
Virginia Cooperative Extension Service
Virginia Cooperative Extension Service
Virginia Cooperative Extension (1995-)
Virginia Polytechnic Institute and State University. Extension Division
RG.26
29.32 Cubic Feet
35 boxes
1862-1997
This collection contains the administrative records of the Virginia Cooperative Extension, including correspondence, reports, financial documents, slides, videos, and the records of Bob Swain and Edwin J. Jones. The collection also documents the VCE's role in Joint Legislative Audit and Review Commission, Virginia Association of Extension Secretaries, and their work within rural communities.
The materials in the collection are in English.
Microfiche 1-2
Conditions Governing Access
The collection is open for research, except for boxes 22 and 23 which are restricted for confidentiality and personally identifiable information.
Conditions Governing Reproduction and Use
The copyright status of this collection is unknown. Copyright restrictions may apply. Contact Special Collections and University Archives for assistance in determining the use of these materials.
Reproduction or digitization of materials for personal or research use can be requested using our reproduction/digitization form: http://bit.ly/scuareproduction. Reproduction or digitization of materials for publication or exhibit use can be requested using our publication/exhibition form: http://bit.ly/scuapublication. Please contact Special Collections and University Archives (specref@vt.edu or 540-231-6308) if you need assistance with forms or to submit a completed form.
Preferred Citation
Researchers wishing to cite this collection should include the following information: [identification of item], [box], [folder], Records of the Virginia Cooperative Extension, RG 26, Special Collections and University Archives, Virginia Tech, Blacksburg, Va.
Source of Acquisition
The Records of the Virginia Cooperative Extension were transferred to Special Collections and University Archives in 2015 and 2016. Series IX. Office of the Director, Edwin J. Jones, Records were tranferred in June 2021.
Appraisal
Duplicate budget books were removed from this collection and destroyed.
Processing Information
Initial minimal description of the Records of the Virginia Cooperative Extension was completed in August 2019. The processing, arrangement, and description was completed in December 2019. Series IX. Office of the Director, Edwin J. Jones, Records was integrated in July 2021.
Additional unprocessed records and ephemera are available upon request. Please contact Special Collections and University Archives staff for more information.
Adminsitrative History
"Extension work at the university can trace its roots to 1906, when an extension program was established in Virginia. After the Smith-Lever Act of 1914 was passed, overall administration of extension, or demonstration, work was transferred to Virginia Polytechnic Institute (VPI), with Hampton Institute (later Hampton University) as a division initially serving Black communities. At that time, it became the Agricultural Extension Service, also called the Cooperative Extension Service. In 1930, Virginia State College (later Virginia State University (VSU)) took over the extension responsibilities of Hampton Institute.
In 1966, the Virginia General Assembly established the VPI Extension Division, which combined the Cooperative Extension Service, General Extension Division, State Technical Services, and Continuing Education Center. After passage of the 1977 U. S. Farm Bill, VSU's extension program became an equal partner to VT's program, rather than a division reporting to VT. In 1995, the Division became the Virginia Cooperative Extension and Agricultural Experiment Station Division, often shortened to the Virginia Cooperative Extension (VCE), still operated jointly by VT and VSU today."
Scope and Content
This collection contains the administrative records of the Virginia Cooperative Extension, including correspondence, reports, financial documents, slides, videos, and the records of Bob Swain.
The records are divided into eight seires. The first series, Rural Communities, contains videotapes from Rural Communities and notes. Series II, Reports and Statistics, includes statistical and narrative doruments, annual reports, plans of work, and progress reports.
The third series, Bob Swain records, are subdivided chronologically. This series includes budgets, financial statements and reports, allotment estimates, salaries, expenditures, legistlative documents, treasurer's statements, interest on federal funds, and extension donations.
Series four, Extension Administration Records, is restricted due to the contents containing perosnal information. The fifth series, JLARC, contains action reports, correspondence, news and media, recordings and other documents relating to the Joint Legislative Audit and Review Commission from 1862 to 1993. Series six, Virginia Association of Extension Secretaries, contains correspondence, meeting notes, newsletters, and other documents from 1958-1993. The seventh series contains papers from the presentation Lucy is Still Here, and the last series, Slides, contain slides from New 4-H leader orientation and inflation.
Additional audiovisual tapes and reels are available, and a separate inventory is online.
Arrangement
The Records of the Virginia cooperative Extension are organized into the following series:
- Series I. Rural Communities, 1993-1994
- Series II. Reports and and Statistics, 1926-1949
- Series III. Bob Swain Records, 1907-1990
- Series IV. Extension Administration Records, 1994-1997
- Series V. Joint Legistlative Audit and Review Commission (JLARC), 1962-1993
- Series VI. Virginia Association of Extenison Secretaries, 1958-1993
- Series VII. Lucy Is Still Here papers, 1980-1989
- Series VIII. Slides, 1980-1989
- Series IX. Office of the Director, Edwin J. Jones, Records is arranged by material type, with most of original order retained, into two subseries:
- Subseries A: Administrative Documents. This includes meeting minutes, USDA budgets, newspaper clippings, and speeches. Materials are organized by type. Folders are arranged alphabetically by folder title.
- Subseries B: District Financial Records. These are divided into three subgroups; Records by date, organized chronologically; Records by District, arranged alphabetically by county name with the individual folders organized chronologically; 1995 Budget restoration, including newspaper articles, correspondence, and budget reports, arranged alphabetically.
Separated Materials
Publications have been separated to the Rare Book Collection.
Rights Statement for Archival Description
The guide to the Records of the Virginia Cooperative Extension by Special Collections and University Archives, Virginia Tech, is licensed under a CC0 (https://creativecommons.org/share-your- work/public-domain/cc0/).
Technical Requirements
Audiovisual materials require special equipment to access. Special Collections and University Archives has equipment for accessing DVDs and VHS tapes. Other audiovisual materials in this collection may not be accessible due to format.
University Archives
Agricultural extension work
University Archives
University History
Virginia Cooperative Extension (1995-)
Virginia Cooperative Extension Service
Virginia Cooperative Extension (1995-)
Virginia Cooperative Extension Service
Virginia Polytechnic Institute and State University. Extension Division
Virginia Agricultural and Mechanical College and Polytechnic Institute (1896-1944)
Virginia Polytechnic Institute (1944-1970)
Virginia Polytechnic Institute and State University (1970-)
Series I. Rural Communities1993-1994Rural Communities VideotapesRural Communities Class #11994-01-281Rural Communities Class #21994-01-251Rural Communities Class #31994-02-011Rural Communities Class #41994-02-081Rural Communities Class #51994-02-151Rural Communities Class #61994-02-221Rural Communities Class #71994-03-011Rural Communities Class #81994-03-081Rural Communities Class #91994-03-151Rural Communities Class #101994-03-221Rural Communities Class #111994-03-291Rural Communities Class #121994-04-051Rural Communities Class #131994-04-121Rural Communities Class #141994-04-192Rural Communities Class #151994-04-252Rural Communities Class #161994-05-032Rural Communities: Legacy and Change Tape 7 of 122Rural Communities: Legacy and Change Tape 12 of 122Video Notes21Social and Economic Perspectives199422 Series II. Reports and Statistics1926-1949Statistical and Narrative Dec. 1940 - Nov. 19411940-12-1941-1123Dec. 1941 - Nov. 19421941-12-1942-1124Dec. 1942 - Nov. 19431942-12-1943-1125Dec. 1944 - Nov. 19451944-12-1945-1126Dec. 1945 - Nov. 19461945-12-1946-1127Dec. 1946 - Nov. 19471946-12-1947-1128Dec. 1947 - Nov. 19481947-12-1948-1129Dec. 1948 - Nov. 19491948-12-1949-11210Dec. 1954 - May 19551954-12-1955-05211June 1956 - Nov. 19561956-06-1956-11212Dec. 1956 - Nov. 19571956-12-1957-11213Dec. 1957 - Nov. 19581957-12-1958-11214Dec. 1958 - Nov. 19591958-12-1959-11215Dec. 1959 - Nov. 19601959-12-1960-11216Dec. 1960 - Nov. 19611960-12-1961-11217Jan. 1961- Dec. 19621961-01-1962-12218Jan. 1 - Dec. 31, 19631963-01-01-1963-12-31219Jan. 1 - Dec. 31, 19641964-01-01-1964-12-31220Jan. 1 - Dec. 31, 1965 1965-01-01-1965-12-31221Annual ReportsAnnual Report 19261926222Annual Report 19271927223Annual Report 19281928224Annual Report 19291929225Annual Report 19301930226Annual Report 19311931227Annual Report 19321932228Annual Report 19331933229Annual Report 19341934230Annual Report 19351935231Annual Report 19361936232Annual Report 19371937233Annual Report 1938193831Annual Report 1939193932Annual Report 1940194033Annual Report 1941194134Annual Report 1942194235Annual Report 1943194336Annual Report 1944194437Annual Report 1945194538Annual Report 1946194639Annual Report 19471947310Annual Report 19481948311Annual Report 19491949312Annual Report 19501950313Annual Report 19511951314Annual Report 19521952315Annual Report 19531953316Annual Report 19541954317Annual Report 19551955318Annual Report 19561956319Annual Report 19571957320Annual Report 19581958321Annual Report 19581958322Annual Report 19591959323Annual Report 19591959324Annual Report 19601960325Annual Report 19611961326Annual Report 19621962327Annual Report 19631963328Annual Report 19641964329Annual Report 19651965330Annual Report 1966196641Annual Report 1967196742Annual Report 1968196943Annual Report 1969196944Annual Report 1/1970-6/19701970-1-1970-645Plan of Work (POW)1953-1964Year 1952195246Year 1953195347Year 1954195448Year 1955 and Program Calendars195549Year 1957 and Program Calendars1957410Year 1958 and Program Calendars1958411Year 1959 and Program Calendars1959412Year 1960 and Program Calendars1960413Year 1961 and Program Calendars1961414Fiscal Year 1962-19631962-07-1963-06415Year 1963 and Program Calendars1963416Plan of Work1964417Year 19641964418Year 19651965419Plan of Work 19671967420Extension Program Development Progress Reports1972 Progress Report19724211973 Progress Report19734221974 Progress Report1974423Series III. Bob Swain Records1907-1990Historical Financial Budgets, Records, and Reports1907-1929BudgetsBudget1915-1916424-25Budget1916-1917426Budget1917-1918427Budget 1918428Budget1919-1920429Budget1921-1922430-31Budget1922-1923432Budget1923433Budget1923-1924434Budget1924435Budget1924-1925436-37Budget1925-1926438Tentative Budget1926-1927439Budget1926-1927440Budget1927-1928441Budget1928-1929442Budget1929-1930443Financial Statements and ReportsFinancial Report1915-1916446Financial Report1916-1917447Financial Report1917-1918448Financial Report1918-191951Financial Report1920-192152Financial Report1921-192253Financial Report1922-192354Financial Report1923-192455Financial Report1924-192556Financial Report1925-192657Financial Report1926-192758Financial Report1927-192859Financial Statement1928-1929444Financial Statement1929-1930445Allotment EstimatesAllotment Estimate1928-1929510Allotment Estimate1929-1930511SalariesSalaries Extension Workers1925-1926512Salary Increases1926-1927513Salary Increases1927-1928514County Agents' Salaries1927-1928515Salary Increases1928-1929516Count Agents' Salaries1928-1929517Salary Schedule1929-1930518ExpendituresExpenditures (Quarterly Statement)1925-1926519Analysis of Expenditures1927-1928520Expenditures1927-1928521Expenditures1928-1929522Expenditures1929-1930523Legislative DocumentsSmith-Lever ActHearings, Report, Debate: Smith-Lever Act of 1914 (Reproduction)1959-10524-25Smith-Lever and Smith-Hughes Memorandum of Understanding1917-1945526Act and Amendments1920-1970527Federal Legislation, Regulations, and Rulings1861-1917528Record of Appropriations 1907-1970529Act Re County Appropriations 1914-03-271931-03-21530Funding of Extension Programs and Exhibits1914-1977531Accounting Procedure1927-1928532Resignations1925-1926533Publications1925-1926534Quarterly Statements1926-1927535Historical Financial Budgets, Records, and Reports1930-1944BudgetsBudget1930-1931536 Budget1931-193261-2Budget1932-193363-4Budget1933-193465Budget Estimates1933-193466Budget1934-193567Budget 1935-193668-9Budget1936-1937610Budget1937-1938611Budget1938-1939612-13Budget1939-1940614Budget1940-1941615Budget1941-1942616Budget1942-1943617Budget1943-1944618-19Federal Budget1944-1945620-21Budget1944-1945622Federal Budget1944623Statements and ReportsFinancial Statement1930-1931624Financial Statement1931-1932625Financial Statement1932-1933626Financial Statement1933-1934627Financial Statement1934-1935628Financial Statement1935-1936629Financial Statement1936-1937630Financial Statement1937-1938631Financial Statement1938-1939632Financial Statement1939-1940633Financial Statement1940-1941634Financial Report1941-1942635Financial Statement1942-194371Financial Statement1943-194472 Financial Report1944-194573Allotment EstimatesAllotment Estimate1930-193174Allotment Estimate1931-193275Allotment Estimate1932-193376Allotment Estimate1933-193477Allotment Estimate1934-193578Allotment Estimate1935-193679Allotment Estimate1936-1937710Allotment Estimate1937-1938711Allotment Estimate1938-1939712Allotment Estimate1939-1940713Allotment Estimate1940-1941714Allotment Estimate1941-1942715Allotment Estimate1942-1943716Allotment Estimate1943-1944717Allotment Estimate1944718SalariesSalary Increases1930-1931719Pension Statement1930-1931720County Agents' Salaries1930-1931721Salary Increases1931-1932722Salaries1936-1937723ExpendituresExpenditures1930-1931724Expenditures1931-1932725Office Expenditures1932-1933726Travel Expenses1932-1933727Interest on Federal FundsInterest on Federal Funds1932-1933728Interest on Federal Funds1933-1934729Interest on Federal Funds1934-1935730Treasurer's StatementsTreasurer's Statement1932-1933731Treasurer's Statement1933-1934732Treasurer's Statement1934-1935733Treasurer's Statement1935-1936734Treasurer's Statement1936-1937735-36Treasurer's Statement1937-1938737Treasurer's Statement1938-1939738Treasurer's Statement1939-1940739Treasurer's Statement1940-1941740Treasurer's Report1941-1942741Treasurer's Statement1942742Treasurer's Statement1944-1945743Number and Compensation of Employees1932-1933744Number and Compensation of Employees 1933-1934745Number and Compensation of Employees1935746Finance1932-1933747Comptroller's Statement1931-1932748Report of State Auditor1935749Anticipated Revenues and Proposed Salaries1936-1937750Historical Financial Budgets, Records, and Reports1945-1959Statements and ReportsTreasurer's Statement1945-1946751Financial Report1946-1947752Financial Report and Audit1946753Financial Report and Audit1947-06-30754Financial Statement1947-194881Expenditure Statements1953-195482 Expenditure Statements1954-195583Expenditure Statements 1954-195584-5Financial Statement194986Financial Statement1949-195087Financial Statement1950-195188Report to State Council of Higher Education of Virginia1957-0589Radio and Motion Picture File1959810AMA Project1957811Federal BudgetsFederal Budget1945-1946812-13Federal Budget1949-1950814Federal Budget1953-1954815-16Federal Budget1954-1955817-18Federal Budget1955-1956819-20Federal Budget1956-1957821-22Federal Budget1957-1958823Federal Budget1958-1959824Federal Budget1959-1960825-26BudgetsBudget1946-194791-2TVA Budget1946-194793TVA Budget194794Farm Labor Budget194795Budget1947-194896-7Budget1948-194998Research and Marketing Budget1949-195099Budget1950-1951910-11Monthly Statement of Revenue (Budget Department)1951912Budget1951-1952913-14Budget1952-1953915Budget1952-1954916Monthly Statement of Revenue (Budget Department)1952917TVA Budget1953-1954918Budget1954-1956919TVA Budget1954-1955920TVA Budget1955-1956921TVA Budget1956-1957922Budget Exhibit1956-1958923TVA Budget1957-1958924TVA Budget1958-1959925TVA Budget1959-1960926Allotment EstimatesAllotment Estimate1945-1946927Allotment Estimate1947928Allotment Estimate1948-1949929Allotment Estimate1950930Allotment Estimate1951-1952931Allotment Estimate1952-1953932Allotment Estimate1953-1954933Allotment Estimate1954-1955934Allotment Estimate1955-1956935Allotment Estimate1956-1957101Allotment Statement1957-1958102 Allotment Request1958-1959103Allotment Requests1959-1960104Donations - VPI Educational Foundation Soils Laboratory 1959-1970105Historical Financial Budgets, Records, and Reports1960-1974BudgetsFederal Budget1960-1961106TVA Budget1960-1961107Commonwealth of Virginia Budget1960-1962108Federal Budget1961-1962109TVA Budget1961-19621010Commonwealth of Virginia Budget1962-19641011Federal Budget1962-19631012-13Budget1963-19641014-15Budget Exhibit1964-19661016Commonwealth of Virginia Budget - Personnel Supplement1964-19661017Commonwealth of Virginia Budget1964-1966111Fiscal Budget1964-1965112 Budget Exhibit1966-1968113Commonwealth of Virginia Budget1966-1968114Appropriations and Budgets1968115Commonwealth of Virginia Budget1968-1970116Budget Exhibit1968-1970117Federal Budget1969-1970118Summary of Budget Exhibit1970-1972119F.E.S. Budget1970-19711110Budget Exhibit1970-19721111Commonwealth of Virginia Budget1970-19721112Federal Ext. Budget Information1971-19721113Budget1971-19721114Budget Exhibit1972-1974121-2Commonwealth of Virginia Budget1972-1974123Cooperative Extension Budget (with working papers)1972-1973124County Budget Forms1974-1976125-6Fiscal Year 1974 Budget Work Papers1974127Budget Exhibit1974-1976128Commonwealth of Virginia Budget1974-1976129Financial Reports and StatementsAnnual Financial Report1965-06-301210Financial Statement1965-19661211Appalachia Area Special Report1965-19801212Annual Financial Report1966-06-301213Annual Financial Report of the Virginia State Cooperative Extension Service1966-06-301214Annual Financial Report1967-06-30131Fiscal Year 1967-1968 Financial Report1967-1968132 Financial Report1968-1969133Federal Financial Report1969-1970134Federal Auditors Report1969-1970135Financial Report1970-1971136Annual Financial Report1970-06-30137Annual Financial Report1971-06-30138Report on Audit1971-06-30139Cooperative Extension Service Financial Report with working papers1971-19721310Annual Financial Report1972-06-301311Annual Financial Report Cooperative Extension Records1973-06-301312Cooperative Extension Service Report for Fiscal Year (End 6-30-1974)19741313Financial Statements1314AllotmentsAllotment Requests1960-19611315Allotment Requests1961-19621316Allotment Requests1962-19631317Extension Allotments1972-19731318Legislative DocumentsTitle VII Senate Bill 3462 Rural Community Assistance Consortium19721319Public Law 91-516 Environmental Education Handbook19731320Retirement Legislation19651321Federal Examiner19601322Rural Educational Agencies19641323Appropriations and Federal Funds1965-19661324Agents' Increases1965-09-011325Extension DonationsExtension Service (Nematodes) Pl. Path1965141VPI Educational Foundation - Peanut Blight Plant Pathology1966-1968142Flue-Cured Tobacco Commission1957-1963143Report on Audit (Fiscal Year Ended 6-30-1961)1961144Salary Adjustments1962145-6Tennessee Valley Authority1962-1963147Insurance Information1964-1966148Policy Memorandums of Understanding & Agreement StateMiscellaneous - Program Areas in Agr.1967149Commission on the Industry of Agriculture19681410Natural Resource Film19711411Scope and ContentsMemorandum of Agreement between CES, Soil Conservation Soceity of America and the Va. Resource Education Council
Consumer & Marketing Service (Tobacco)19781412Chart of Accounts1966-19681413Hotel Roanoke and Motor Inn Roanoke, VA - Sales Tax Question on Conference1967-19691414Misc. Correspondence and Documents19681415The Standard Manual for Supervisors19691416Letter of CreditLetter of Credit1968-19711417Letter of Credit1971-19721418Letter of Credit Federal Extension Service1973-19741419Federal Extension Service Letter of Credit1974-19751420Civil Service Retirement Box1969-19721421Nutritions 1969-19701422Nutrition Budget Forms1970-19711423Month Summary By Fund Within Activity19701424Statement of Extension Transactions1970-06-301425Pie Charts Ext. Division19701426Travel Regulations1970-07-0114271890 College (Va. State)1970-19771428VPI Educational Foundation Extension Account - Nonmetropolitan Planning Conference - Dr. Gene McMurtry1972-1974151Expenditure Accounting System Users Guide1971152Standard Reference Map and Guide of Virginia1972153Accounting Forms1972154Federal Extension Letters and Fund Information1972-1973155Tazewell County1973-1974156Computerized Dairy Feed - Mgt. System Extension Service1974-1976157County Appropriation158Historical Financial Budgets, Records, and Reports1975-1990Letter of CreditLetter of Credit1975-1976159Fiscal Year 1976-1977 Letter of Credit Extension Service USDA1976-19771510Letter of Credit 1977-1978 Extension Service Va. Cooperative Extension Service1977-19781511AllocationsAllocations1977-19781512Allocations1978-19791513Allocations1979-19801514Correspondence and Allocations1979-19801515Correspondence and Allocations1980-19811516Allocations1980-19811517Allocations1981-19821518Legislative DocumentsThe Budget Bill19811519Supplement to the Budget Bill19811520Chapter 6851977-04-031521The Budget Bill - House Bill No. 30 - Biennium1978-19801522Chapter 7601980-04-07-1980-06-131523House Bill No. 12501981-01-141524BudgetsESUSDA Budget1977-19781525-27Federal Ext. Service Budget Information1976-1978161-2Western Region Consortium Budget1977-1978163E.S. USDA Fiscal Year 1975 - VA Cooperative Ext. Annual Budget1975164Budget Exhibit1978-1980165-7Department of Planning and Budget 1980168Margaret Groseclose1976-07-01169An Inventory and Evaluation of Coop Ext. Programs in the South Aimed at Small and Part Time Farmer1977-19791610Smyth County1975-19761611E.P.A. Pesticide Applicator Box Training - Mr. Frank Ellmore1977-19791612FY 1978 Pest Management Project Proposal and Budget19781613Cooperative Ext. Agreement 12-05-300-40819781614Solar Demonstration198016154-H Education Center Documents19821616Program and Financial Exhibit1980-19821617Addendum Exhibit1980-19821618Report Audit1980-06-301619Program Exhibit1984-19901620Financial Exhibit1980-19821621Addendum Exhibit 1980-19821622Addendum Exhibit1980-19821623Financial Report1978-19791624User's Guide VPI & SU Equipment Inventory System1978-07171 Historical Overview of Extension1979-04172Business and Financial Plan1981-05-11173Report on Audit1985-06-30174Misc. Correspondence and Documents1989175Scope and ContentsPayroll reimbursements, Budget purposal, extension staff support, group statistics, outreach service consideration
Swain - CRD Non-Cooperative Extension1989176VA Cooperative Extension Field Staff Listing and Staff Groups1989177Restructuring1989-03-15178An Analysis of Program Structure for the Extension Division1989-04-12179Suggested Service Organizational Chart1990-04-111710Series IV. Extension Administration Records1994-1997Extension Administration Records [RESTRICTED]1994-1997Conditions Governing AccessRestricted due to confidentiality and personally identifiable information.
028-1400701996-1997221-2028-1400721996-1997223028-1402921997224028-1410681997225028-1411181997226028-1411191996-1997227028-1411201996-1997228028-1411211996-1997229028-14112319972210028-14112819952211028-14116219972212028-14119619972213028-1468151994-19972214Unnamed File19972215028-5457041994-19962216028-54571119942217028-54572019972218028-54572119972219028-54772519972220028-5457401995-19972221028-54575219972222028-54689119972223028-54690819972224028-54773119962225028-5477321996-19972226028-54776319972227028-54831819972228028-54838119972229028-55199119972230Computer Charges: 140908, 140936, 1409431995-19972231Field Offices1995-19962232Voided SPO's1995-19962233Foundation1995-19972234465-14100819972235Dept. Listings 02819972236 Dept. Listings 64019972237Dept. 464 (Old)1994-19972238Dept. 64419972239Dept. 0281996-19972240028-5483811994-19962241028-5483181995-19962242Unnamed File1996-1997231 028 Printouts1996-1997232 644 Salary1996-1997233Unnamed File1996-1997234464 Revenue1996-1997235640 Salary1996-19972361468151996-19972375456601996-1997238Salary Accounts1996-1997239Revenue Accounts1996-19972310Foundation - P.O. 19972311VT Foundation1996-19972312028-1400701996-19972313Series V. Joint Legislative Audit and Review Commission (JLARC)1862-1993Action ReportJLARC Action Report1980-05-011711JLARC Action Report1980-10-11712JLARC Action Report1980-12-041713JLARC Action Report1981-04-031714JLARC Status of Action Report1983-6-301715JLARC Status of Action Report1985-06-071716JLARC Status of Action Report1987-05-201717CorrespondenceCorrespondence 1978-19841718Correspondence19791719-20Staff Communication1979-09-111721Correspondence19801722Misc. Correspondence1723News and MediaNews Articles1978181 News Items1978182 News Articles1979183Press Media1979-1980184News Articles1980185News Articles1981186 Recordings1978187Margie Fisher Telephone Call1979-03-23Interview1978-08-04Sqamons Interview1978-08-04Interview with Reporter from Norfolk1978-08-02Unnamed ReelCooperative Extension: History of Legislation1862-1914188Background Materials Extension Budget Guidelines Task Force Report1977-1978189-10Budget Guidelines Report1978-101811Report to Extension Budget Guidelines Task Force1978-101812 Materials Returned by JLARC19781813Miscellaneous19781814 Distribution of Funding1978-19791815Extension Budget Guidelines Task Force1978-19791816Extension Budget Guidelines Task Force (internal)1978-19791817Report to Del. Frank M. Slayton and Background Materials1978-19801818-19Frank Slayton Correspondence 1978-19841820CEC Billing Process1979191 Findings and Recommendations from JLARC1979192 In-Service
Training Course Evaluation 1979193 JLARC Report Distribution1979194Policy to Avoid Competition1979195 Program Evaluations1979196Program Reporting1979197Travel Voucher Review1979198JLARC Exposure Draft and Response1979-07-201979-08-24199-10 Joint Legislative Audit and Review Commission1979-091911 CEC Administrative Overhead1979-19801912College Faculty on Grants1979-19801913 Distribution of Task Force Reports1979-19801914Extension Agent Orientation1979-19801915Faculty Conflict of Interest1979-19831916General: JLARC Recommendations 1979-19801917 Interagency Coordinate Committees1979-19801918Plans of Work1979-19801919Programs Leader Positions1979-19801920Publication Listings1979-19801921 Sep 571979-19801922Statement of Role and Mission1979-19801923 Statewide Study of Off-Campus Programs1979-19801924Tenure of Administrative Faculty Positions1979-19801925Travel Voucher Post-Audit1979-19801926CEC Department Reimbursement1979-19811927Faculty Grant Employment Conditions1980-01-141928JLARC Exposure Draft Federal Funds in Virginia1980-09-161929Mission Statement1980-12-011930CEC Program Evaluation19801931Extension Agent Personnel Classification19801932Interpretation to Faculty and Staff19801933Unit Chairman Responsibilities 19801934Program of Work Fiscal Year 198019801935 Memoranda With State Agencies1980-19811936 JLARC Study of Responsibilities and Financial Resources of Local Governments in Virginia19821937JLARC Report "Consolidation of Office Space in Roanoke"1982-19831938JLARC Board Member Survey19831939JLARC Review of Virginia Division of Volunteerism19831940JLARC Review of the Virginia Division of Volunteerism1993-09-01201 Local Coordinate Committees202Program Director Positions203Response to JLARC Recommendation 204Series VI. Virginia Association of Extension Secretaries1958-1993CorrespondenceCorrespondence1973-1974205Correspondence1974-1975206Correspondence1975-1976207Correspondence1976-1977208Correspondence1977-1978209Correspondence1978-19792010Correspondence1979-19802011Correspondence1980-19812012Correspondence1981-19822013Correspondence1983-19842014Correspondence1984-19852015Correspondence19852016Correspondence1985-19862017Correspondence19862018Correspondence1987-19882019Correspondence1988-19892020Correspondence19892021Correspondence19902022Correspondence19912023Correspondence1993-19942024Secretarial Association1960-19712025Portfolio Judging19952026Extension Secretaries Assoc.1970-19842027Organizational, Associations, Committees, etc.1971-19722028Committee Statewide Ext. Secretarial Assoc.1972-19732029Secretarial Association (Ext.) Campus1973211 Meeting Announcements1984-1985212 Annual Retreat1992-04-15213Scholarship1990-1995214Newsletters1990-1995215Minutes And Exec. Communication1994-1995216Series VII. Lucy Is Still Here papers1980-1989217Series VIII. Slides1980-1989New 4-H Leader Orientation slides1980-1989218Slides [Inflation?]1980-1989219Series IX. Office of the Director, Edwin J. Jones, Records9.8 Cubic Feet12 boxes1915-1977This series contains mostly financial records relating to the budgets of county offices, and correspondence about employment opportunities. Administrative documents about the procedures and policies of cooperative extension are also included in the collection along with publications completed by Virginia Cooperative Extension and materials describing the history of the organization. Additionally, there is a section of material regarding the 1995 budget restoration, composed of documents advocating against the suggested budget reductions.Biographical NoteEdwin Jones became the director of Virginia Cooperative Extension and associate dean of the College of Agriculture and Life Sciences in April 2011. Prior to that he served as associate director and state program leader for Agriculture, Natural Resources, and Community and Rural Development; associate state program leader for Agriculture, Natural Resources, and Community and Rural Development; assistant department head and department extension leader in forestry; and as extension wildlife specialist and professor of forestry at NC State University. He has also served as extension wildlife specialist at Mississippi State University. Jones earned a bachelor's degree in zoology from the University of Washington, and master of science and a doctoral degree from Virginia Tech in fisheries and wildlife science. He has held leadership positions in the Extension Disaster Education Network, the National Association of Community Development Extension Professionals, and the Southern Region Program Leader Network.
Scope and ContentThis series includes administrative and financial documents relating to Virginia Cooperative Extension. Materials date from 1915 to 1997. Administrative documents contain the USDA administrative expectations for Cooperative extension programs and VCE specific policies. Other materials include publications, meeting minutes, photographs of newly trained extension workers, newspaper clippings, and a study of Virginia Cooperative Extension completed by the Virginia Department of Planning and Budget. A report about Seaman A. Knapp, produced by his college, is also a part of the contents. District Financial Records contain documents relating to the budget, appropriations, and employment, separated into three subgroups. Records by Date, containing budget requests, is organized by year, from 1968 to 1982 and 1994. Records by District contain budget requests, correspondence regarding appropriations and employment opportunities. The materials are organized by district and further by unit, either a county or city, following the Virginia Cooperative Extension assignment of local offices.
To learn more about local offices are organined, see:
https://ext.vt.edu/offices.html
The 1995 Budget Restoration contains news articles specific to the VCE budget restoration efforts, letters of support, thank you letters, and signed county resolutions.
ArrangementThis series is arranged into two subseries by material type.
Subseries A: Administrative Documents. This includes meeting minutes, USDA budgets, newspaper clippings, and speeches. Materials are organized by type. Folders are arranged alphabetically by folder title.
Subseries B: District Financial Records. These are divided into three subgroups; Records by date, organized chronologically; Records by District, arranged alphabetically by county name with the individual folders organized chronologically; 1995 Budget restoration, including newspaper articles, correspondence, and budget reports, arranged alphabetically.
For the most part, the original order is retained.
Subseries A. Administrative DocumentsA Decade of Development 1965-1975241A Report Prepared for the Extension Budget Guidelines Task Force1978242A Review of Virginia Cooperative Extension1993243Administrative Handbook for Cooperative Extension Work, Volume 1 (Part 1 of 3)1956-1985244Administrative Handbook for Cooperative Extension Work, Volume 1 (Part 2 of 3)1956-1985245Administrative Handbook for Cooperative Extension Work, Volume 1, (Part 3 of 3)1956-1985246Administrative Handbook for Cooperative Extension Work, Volume 2, (Part 1 of 5)1957-1986247Administrative Handbook for Cooperative Extension Work, Volume 2, (Part 2 of 5)1957-1986248Administrative Handbook for Cooperative Extension Work, Volume 2, (Part 3 of 5)1957-1986249Administrative Handbook for Cooperative Extension Work, Volume 2, (Part 4 of 5)1957-19862410Administrative Handbook for Cooperative Extension Work, Volume 2, (Part 5 of 5)1957-19862411Annual Report of the Farmers Cooperative Demonstration Work19132412Awards and Events1984-19872413Budget 1993-941993-19942414Budget 1994 USDA19942415Budget 1994-96 VA and VA Tech1994-19962416Cheryl Smith and John Wood Meeting19922417Cooperative Extension Publications1983-19912418Correspondence 1977-19912419ES-USDA Budget1992-19932420Extension Directors1914-19902421Extension Documents on Equal Opportunity 19842422Extension News Clippings Binder1983-19862423Extension Newspaper Clippings1923-19902424Extension Related Legislation Undated2425June 25, 1992 Secretary Dyke Richmond19922426New Extension Workers Training Conferences1971-19762427Policy Binder, (Part 1 of 5)1943-1968251Policy Binder, (Part 2 of 5)1943-1968252Policy Binder, (Part 3 of 5)1943-1968253Policy Binder, (Part 4 of 5)1943-1968254Policy Binder, (Part 5 of 5)1943-1968255Seaman A. Knapp1983256Speeches about Extension1978-1982257VCE 75th Anniversary 1989258VCE Study 1992-1993 DPB (part 1 of 2)1992-1993259VCE Study 1992-1993 DPB (Part 2 of 2)1992-19932510VCE Study 1992-93, DPB, Secretary Dyke (Part 1 of 2)1992-19932511VCE Study 1992-93, DPB, Secretary Dyke (Part 2 of 2)1992-19932512VSU Randolph Farm 19842513VT VSU Cooperative Extension Partnership19842514Subseries B. District Financial RecordsRecords by Date1968-69 County Appropriations1968-196926161969-1970 County Appropriations1969-197026171969-70 County Appropriations1969-19702618County Appropriations 1970-71, (Part 1 of 4)1970-19712619County Appropriations 1970-71, (Part 2 of 4)1970-19712620County Appropriations 1970-71, (Part 3 of 4)1970-19712621County Appropriations 1970-71, (Part 4 of 4)1970-19712622Budget Material 1970-71 1970-19712711971-72 County Appropriations1971-1972272County Appropriations For 1972-731972-19732731972-73 County Appropriations (Summary)1972-1973274County Appropriations 1973-74 (Part 1 of 2)1973-1974275County Appropriations 1973-74 (Part 2 of 2)1973-1974276County Appropriations, 1974-19751974-1975277County Appropriations, 1975-19761975-1976278County Appropriations Sheets, 1976-771976-1977279County Appropriation Sheets, 1977-19781977-19782710County Appropriations, 1978-19791978-19792711Unit Appropriations, 1979-19801979-19802712County Appropriation Sheets, 1980-19811980-19812713Unit Appropriations, 1981-19821981-19822714Unit Appropriations, 1982-19831981-19822715County Budgets 1994 (Part 1 of 2)1993-19942716County Budgets 1995 (Part 2 of 2)1993-19942717Records by DistrictCentral District1915-1996Amelia County 1981-1996281Amelia County 1956-1980282Amelia County 1917-1955283Amherst County 1981-1996284Amherst County 1956-1980285Amherst County 1927-1955286Appomattox County1981-1996287Appomattox County1956-1980288Appomattox County1918-1955289Brunswick County1981-19962810Brunswick County1946-19802811Brunswick County1916-19452812Buckingham County1979-19962813Buckingham County1947-19782814Buckingham County1918-19462815Campbell County1981-19962816Campbell County1957-19802817Campbell County1915-19562818Charlotte County1974-19962819Charlotte County1942-19732820Charlotte County1917-19412821Cumberland County1960-19962822Cumberland County1915-19592823Danville, City of1971-19962824Franklin County1980-19962825Franklin County1916-19792826Halifax County1985-19952827Halifax County1980-19832828Halifax County1964-19792829Halifax County1917-19632830Henry County1917-19842831Holiday Lake 4H Center1976-19952832Lunenburg County1976-19832833Lunenburg County1932-19752834Lynchburg, City of1971-1996291Mecklenburg County1964-1995292Mecklenburg County1915-1963293Pittsylvania County1972-1996294Pittsylvania County1916-1971295Powhatan County1960-1996296Powhatan County1916-1959297Prince Edward County1916-1996298Prince Edward County1915-1960299Smith Mountain Lake 4-H Center1975-19932910Northern District1915-1996Albemarle County1915-19832911Alexandria, City of1969-19962912Arlington, City of1980-19962913Arlington, City of1945-19792914Caroline County1979-19962915Caroline County1917-19742916Charlottesville, City of1973-19962917Culpeper County1982-19962918Culpeper County1916-19812919Fairfax County1981-19952920Fairfax County1966-19802921Fairfax County1915-19642922Fauquier County1948-19932923Fluvanna County1918-19962924Greene County1934-1996301King George County1939-1996302Loudoun County1981-1996303Loudoun County1916-1980304Louisa County1916-1996305Madison County1916-1996306Nelson County1915-1996307Northern 4-H Center1980-1996308Orange County1916-1996309Prince William County1981-19963010Prince William County1916-19803011Rappahannock County1923-19963012Spotsylvania County1915-19963013Stafford County1915-19963014Northeast District 1915-1997Charles City County1915-19973015Chesterfield County1973-19963016Chesterfield County1915-19723017Elizabeth City County1919-19553018Essex County1921-19973019Gloucester County1916-19973020Goochland County1925-1996311Hampton, City of1953-1997312Hanover County1916-1996313Henrico County1917-1997314James City County1917-1997315Jamestown 4-H Center1979-1995316King & Queen County1922-1997317King William County1922-1997318Lancaster County1926-1996319Mathews County1938-19963110Middlesex County1915-19963111New Kent County1928-19973112Newport News, City of1973-19963113Newport News, City of1958-19703114Northumberland County1923-19973115Richmond, City of1968-19963116Richmond County1918-19963117Westmoreland County1917-1996321York County 1915-1997322Northwest District1915-1996Planning District I (Lenowisco)1971-1973323Planning District 4 (New River Valley)1975-1981324Planning District 51972-1977325Planning District 6 (Central Shenandoah)1972326Planning District 12 (West Piedmont)1917-1976327Planning District 18 (Middle Peninsula)1973-1977328Operations Allocations 1982-1983329Copies MOU for Field Units19883210Alleghany County1915-19963211Augusta County1916-19963212Bath County1917-19963213Botetourt County1916-19963214Clarke County1922-19963215Clifton Forge, City of1987-19963216Covington, City of1987-19963217Craig County1918-19963218Frederick County1916-19963219Highland County1936-19963220Page County1918-19963221Roanoke, City of1970-19963222Roanoke County1916-19953223Rockbridge County1928-19953224Rockingham County1918-19963225Shenandoah County1916-1996331Winchester, City of1973332Warren County1922-1996333Southeast District1915-1997Miscellaneous 1918-1986334Accomack County 1916-1996335Airfield 4-H Center1980-1997336Chesapeake, City of1982-1996337Chesapeake, City of1915-1985338Emporia, City of1971-1996339Franklin, City of1975-19813310Greensville County1986-19963311Greensville County1916-19853312Isle of Wight County1915-19963313Norfolk, City of1987-19953314Norfolk, City of1966-19853315Northampton County1918-19963316Petersburg, City of1971-19963317Portsmouth, City of1975-19813318Prince George County 1986-19963319Prince George County 1918-19853320Southampton County 1918-19963321Suffolk, City of1984-19973322Suffolk, City of1915-19833323Surry County1983-1996341Surry County1916-1981342Sussex County1916-1996343Virginia Beach, City of1979-1996344Virginia Beach, City of1917-1988345Southwest District1915-1996Bland County1918-1996346Buchanan County1938-1996347Carroll County1936-1996348Dickenson County1936-1996349Floyd County1936-19963410Giles County1916-19963411Grayson County1916-19963412Lee County1916-19963413Montgomery County1920-19963414Patrick County1917-19963415Pulaski County1916-19963416Russell County1915-19963417Scott County1916-1996351Smyth County1916-1996352Southwest 4-H Center1975-1995353Tazewell County1918-1996354Washington County1917-1996355Wise County1915-1996356Wythe County1917-19963571995 Budget Restoration 1995 Budget Restoration News Articles (Part 1 of 4)1994-199525151995 Budget Restoration News Articles (Part 2 of 4)1993-199525161995 Budget Restoration News Articles (Part 3 of 4)1994-199525171995 Budget Restoration News Articles (Part 4 of 4)199525181995 Budget Restoration Resolutions and Support Documents (Part 1 of 3)1994-199525191995 Budget Restoration Resolutions and Support Documents (Part 2 of 3)199525201995 Budget Restoration Resolutions and Support Documents (Part 3 of 3)199525211995 Budget Restoration Support Letters199525221995 Budget Restoration Supporting Documents (Part 1 of 6)1994-19952611995 Budget Restoration Supporting Documents (Part 2 of 6)1994-19952621995 Budget Restoration Supporting Documents (Part 3 of 6)1994-19952631995 Budget Restoration Supporting Documents (Part 4 of 6)1994-19952641995 Budget Restoration Supporting Documents (Part 5 of 6)1994-19952651995 Budget Restoration Supporting Documents (Part 6 of 6)1994-1995266Budget, 1994-95 (Part 1 of 2)1994-1995267Budget, 1994-95 (Part 2 of 2)1994-1995268Budget, 1994-95, Info From Bill Allen1994-1995269Budget, 1994-95, Public Hearings1994-19952610Budget, 1994-95, Thank You Letters1994-19952611Resolutions and Support Information, 1995 Budget Restoration19952612Supplemental Budget (John Dooley), (Part 1 of 3)19952613Supplemental Budget (John Dooley), (Part 2 of 3)19952614Supplemental Budget (John Dooley), (Part 3 of 3)19952615