RG 309 was originally donated in two bankers boxes, one filled with binders and one with photograph albums. The binders with administrative material make up . The binder that housed a history of the club made up ; three other albums contained photographs which formed .

Records from binders were kept in the order in which they were donated and files labeled the same. Meeting minutes were often divided into separate file folders by the archivist for size considerations. If the meeting date was missing, the third Thursday date was put in brackets. For example, if the minutes said the February 1956 meeting, February [16], 1956 was indicated. Organization is by school year (September through May) rather than by calendar year.

, was photocopied as the papers were difficult to remove from the magnetic photo pages.

The photographs in were removed from three photograph albums and placed in protective sleeves. Names were written on the back of the photographs by the archivist if indicated in the photograph album. Some names in brackets [ ] were added by the archivist. Most of the pictures are in chronological order. Some pictures, found after numbering had been completed, have higher numbers but were placed in the folders with the correct event.