PUBLIC "-//Library of Virginia//TEXT (US::Vi::vi04232::A Guide to the Virginia Counselors Association records, 1930-1997)//EN" "vi04232.xml" A Guide to the Virginia Counselors Association records, 1930-1997 Virginia Counselors Association 30684 Trenton Hizer Library of Virginia © 2010 By The Library of Virginia. All Rights Reserved.

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Machine-readable finding aid derived from MARC record, created by Trenton Hizer, 14 April 2010 Description is in English 2013-11-21 Converted to schema conforming EAD by dtd2schema.vh.xsl. A Guide to the Virginia Counselors Association records, 1930-1997 A Collection in the Library of Virginia 30684 Trenton Hizer

Library of Virginia 2010 Trenton Hizer Library of Virginia Descriptive Summary The Library of Virginia Virginia Counselors Association, 1930-1997 30684 8.55 cu. ft. and 20 boxes English Virginia Counselors Association Administrative Information Access Restrictions

There are no restrictions.

Use Restrictions

There are no restrictions.

Preferred Citation

Virginia Counselors Association records, 1930-1997. Accession 30684. Organization records collection, The Library of Virginia, Richmond, Virginia.

Acquisition Information

Gift of the Virginia Counselors Association

Custodial History

Accessions 31489, 31646, 31707, 32016, 32180, 33334, 33810, 34368, 35015, 36715, and 38815 are filed with accession 30684.

Historical Information

Founded in Richmond, Virginia, in 1930, the organization is the state branch of the American Personnel and Guidance Association, whose national headquarters are in Falls Church, Virginia. The organization was called the Virginia Association of Guidance and Personnel Workers up to 1956, and then became the Virginia Personnel and Guidance Association. In 1981, the organization changed its name to the Virginia Counselors Association. Organized to lobby the state legislature and to promote the continued elevation of the status of the counseling profession and the professional development of its members.

Scope and Content

Records, 1930-1997, of the Virginia Counselors Association concerning the organization, goals, and operations of the organization and containing agendas; annual, board, and executive meeting minutes; chapter and committee reports; correspondence; histories; membership lists; newsletters; resolutions; and miscellaneous subject files. There is also information relating to the Virginia Elementary School Guidance and Counseling Act of 1979, as well as tapes of radio public service announcements produced by the Stratford chapter.

Arrangement

This collection is arranged into the following series:

Series I: Administrative files. Series II: Committee/Board Meeting minutes, 1933-1934, 1948-1997. Series III: Annual Conferences and Meetings, 1932-1996. Series IV: Reports, 1932-1994. Series V: Secretary's files, 1983-1996. Series VI: Correspondence, 1942-1987. Series VII: Lists and Directories of Officers and Members, 1930-1994. Series VIII: Elementary School Guidance and Counseling Act of 1979, 1976-1981. Series IX: Gertrude D. Lewis files. Series X: Publications, 1948-1994 Series XI: Miscellaneous files Series XII: Audio Tapes, 1981-1982 Contents List Series I: Administrative files. 1 Extent: 1 box.

Administrative files include articles of incorporation and related papers, constitution and by-laws, organizational handbooks and guidelines, policies, and an organization history from 1930 to 1969.

Records concerning incorporation, 1966, 1970. 1 1 Articles of incorporation and related materials, 1970, 1976. 1 2 Constitutions and by-laws, 1948-1972. 1 3 Organizational handbook and guidelines, 1967. 1 4 Organizational handbook and guidelines, 1975 (2 copies). 1 5 Organizational handbook and guidelines, 1976. 1 6 Handbook (draft), 1982. 1 7 Handbook, 1990. 1 8 Policies, 1981. 1 9 Policy manual, 1994. 1 10 History of the Virginia Personnel and Guidance Association 1930-1969, 1970. 1 11 Certificates, 1957, 1962, 1974. 1 12 Series II: Committee/Board Meeting minutes, 1933-1934, 1948-1997. 1-3 Extent: 3 boxes.

Committee/Board Meeting minutes, 1933-1934, 1948-1997, contain the minutes of the Executive Committee and the Board of Directors meetings, and related papers.

Executive Committee meeting minutes, 1933-1934, 1948-1950, 1952-1958. 1 13 Executive Committee meeting minutes, 1959-1962. 1 14 Executive Committee meeting minutes, 1963-1966. 1 15 Executive Committee meeting minutes, 1967. 2 1 Executive Committee meeting minutes, 1968. 2 2 Executive Committee meeting minutes, 1969-1970. 2 3 Executive Board meeting minutes, 1971. 2 4 Executive Board/Committee meeting minutes, 1972. 2 5 Executive Board meeting minutes, 1973. 2 6 Executive Board and Board of Directors meeting minutes, 1974. 2 7 Board of Directors and Executive Committee meeting minutes, 1975-1976. 2 8 Executive Committee and Board of Directors meeting minutes, 1977-1978. 2 9 Board of Directors meeting minutes, 1979-1981 (for 19 September meeting, see next folder). 2 10 Board of Directors meeting minutes, 19 September 1980. 2 11 Board of Directors and Executive Committee meeting minutes, 1981-1984. 3 1 Board of Directors and Executive Board meeting minutes, 1985-1986. 3 2 Board of Directors meeting minutes, 1987. 3 3 Board of Directors meeting minutes, 1988. 3 4 Board of Directors and Executive Committee meeting minutes, April-May 1989. 3 5 Executive Committee and Board of Directors meeting minutes, July-October 1989. 3 6 Board of Directors and Executive Committee meeting minutes, November 1989-1990. 3 7 Board of Directors and Executive Committee meeting minutes, 1993. 3 8 Board of Directors and Executive Committee meeting minutes, 1994. 3 9 Board of Directors and Executive Committee meeting minutes, 1996. 3 10 Board of Directors and Executive Committee meeting minutes, 1997. 3 11 Series III: Annual Conferences and Meetings, 1932-1996. 3-5 Extent: 3 boxes.

Annual Conferences, Conventions, and Meetings, 1932-1996, contain articles, brochures, correspondence, minutes, programs, registration forms, reports, speeches, surveys, and other papers relating to annual meetings, conferences, and conventions.

Annual meetings, 1932-1939. 3 12 Annual meetings, 1940-1949. 3 13 Annual conference, 1950-1951. 4 1 Annual conference, 1952. 4 2 Annual conference and meeting, 1953. 4 3 Annual meetings and conferences, 1954-1956. 4 4 Annual conference and meeting, 1957. 4 5 Annual conferences and meetings, 1958-1959. 4 6 Annual convention, 1960-1961. 4 7 Annual conferences, 1962-1964. 4 8 Annual conferences and meetings, 1965-1966. 4 9 Annual convention and meeting, 1967. 4 10 Annual convention and meeting, 1968. 4 11 Annual conference and meeting, 1969. 4 12 Annual convention and meeting, 1970. 4 13 Annual convention and meeting--papers, 1970. 4 14 Annual convention and meeting--study, 1970. 4 15 Annual conference/convention and meeting, 1971. 4 16 Annual conference/convention and meeting, 1972. 4 17 Annual convention and meeting, 1973. 4 18 Annual convention and meeting, 1974. 5 1 Annual convention and meeting, 1975. 5 2 Annual convention and meeting, 1976. 5 3 Annual convention and meeting, 1977. 5 4 Annual conventions and meetings, 1978-1979. 5 5 Annual conventions and meetings, 1981-1983, 1986-1988. 5 6 Annual convention, 1989. 5 7 Annual conventions, 1990, 1992-1993. 5 8 Annual conventions and meetings, 1995-1996. 5 9 VCA Convention Task Force, 1991. 5 10 Series IV: Reports, 1932-1994. 5-7 Extent: 3 boxes.

Reports, 1932-1994, contain the reports of chapters, committees, divisions, and treasurers of the organization detailing its operations and goals. Papers also include budgets, by-laws, correspondence, minutes, and resolutions.

Committee reports and resolutions, 1950, 1952-1953, 1955, 1960-1963, 1965-1968. 5 11 Committee reports and resolutions, 1969-1970. 5 12 Committee reports and resolutions, 1971-1974. 5 13 Committee reports and resolutions, 1975-1979. 5 14 Treasurer's and membership reports, 1932-1941, 1944, 1946, 1948-1949, 1952-1953, 1957-1967. 6 1 Treasurer's and membership reports, 1967-1978. 6 2 Chapter annual reports, minutes, and correspondence, 1949-1950, 1958-1963, 1965-1966, 1968, 1972-1976. 6 3 Chapter annual reports, minutes, and correspondence, 1976-1979. 6 4 Division annual reports, by-laws, and correspondence, 1970-1979. 6 5 Reports, 1980. 6 6 Reports, 1981-1982. 6 7 Report and recommendations for Action Retrenchment Advisory Committee, 1982. 6 8 Reports, 1983-1984. 6 9 Reports, 1988. 6 10 Reports, 1989. 7 1 Reports, 1990. 7 2 Reports, 1993-1994. 7 3 Series V: Secretary's files, 1983-1996. 7-9 Extent: 3 boxes.

Secretary's files, 1983-1996, include agendas, brochures, budgets, calendars, correspondence, directories, handbooks, journals, lists, manuals, minutes, newsletters, notebooks, photographs, plans, programs, reports, and schedules.

Handbook and ethics committee manual, 1983, 1990. 7 4 Papers, March-June 1990. 7 5 State Special Education Advisory Report, May 1990. 7 6 Papers, July-December 1990. 7 7 Papers, January-July 1991. 7 8 Papers, August-October 1991. 7 9 Papers, November 1991-March 1992. 7 10 Secretary's notebook--all-member business meetings, 1995-1996. 8 1 Secretary's notebook--Board of Directors meetings, 1995. 8 2 Secretary's notebook--Board of Directors meetings, 1996. 8 3 Secretary's notebook--calendar and Board of Directors membership list, 1995-1996. 8 4 Secretary's notebook--correspondence, 1995-1996. 8 5 Secretary's notebook--Executive Committee meetings, 1995-1996. 8 6 Secretary's notebook--miscellaneous, 1995-1996. 8 7 Printed materials--journals and newsletters, 1990-1991. 8 8 Membership directory and brochures, 1991, no date. 8 9 Photographs, no date. 9 1 Series VI: Correspondence, 1942-1987. 9 Extent: 1 box.

Correspondence, 1942-1987, contains correspondence to and from the Virginia Counselors Association (Virginia Personnel and Guidance Association) concerning the goals and operations of the organization. Papers include correspondence from its parent organization, the American Personnel and Guidance Association, and a note from Lyndon B. Johnson (1908-1973).

Correspondence, 1942, 1950-1954. 9 2 Correspondence, 1955-1958. 9 3 Correspondence, 1959-1966. 9 4 Correspondence, 1967-1969. 9 5 Correspondence, 1970-1978. 9 6 Correspondence, 1987. 9 7 american Personnel and Guidance Association correspondence and memoranda, 1956-1972. 9 8 Lyndon B. Johnson note, 1972. 9 9 Series VII: Lists and Directories of Officers and Members, 1930-1994. 10-11 Extent: 2 boxes.

Lists and Directories of Officers and Members, 1930-1994, contain membership rosters, lists of officers, and organization and member directories.

Lists of officers, 1930-1950, 1953-1962, 1964-1974, 1977-1979. 10 1 Officers list, 1979-1982. 10 2 Board of Directors list, 1985-1986. 10 3 Chapter presidents, 1988-1989. 10 4 Board of Directors list, 1993-1994. 10 5 Membership lists, 1934-1936, 1939-1942, 1946, 1949-1950. 10 6 Membership lists, 1950-1953. 10 7 Membership lists, 1953-1958. 10 8 Membership lists, 1960-1964, 1966-1967. 10 9 Membership lists, 1967-1969. 10 10 Membership lists, 1970-1973. 10 11 Membership lists, 1977. 10 12 Directories, 1961-1962. 11 1 Directories, 1964. 11 2 Directory, 1966-1967 (2 copies). 11 3 Directory, 1971-1972 (2 copies). 11 4 Directory, 1972-1973 (2 copies). 11 5 Directory, 1978. 11 6 Directory, 1980. 11 7 Directory, 1981. 11 8 Directory, 1988. 11 9 Directory, 1994. 11 10 Directory--Richmond Personnel and Guidance Association, 1961. 11 11 Directory--Richmond Personnel and Guidance Association, 1963. 11 12 Directory--Richmond Personnel and Guidance Association, 1964-1965. 11 13 Directory--Roanoke Area Counselors Association, . 11 14 Series VIII: Elementary School Guidance and Counseling Act of 1979, 1976-1981. 3 Extent: 11-13.

Elementary School Guidance and Counseling Act of 1979, 1976-1981, contains articles, awards, budgets, bulletins, correspondence, labels, legislation, lists, plans, programs, statements, surveys, and other papers concerning the Elementary School Guidance and Counseling Act of 1979.

ACES (Association for Counselor Education) and ASCA (American School Counselor Association) joint statement on elementary school counselor, . 11 15 APGA program at Las Vegas, Nevada, 2-5 April 1979. 11 16 Survey forms and original covering letter, 1980. 11 17 List of state divisions--ASCA, 1978-1979. 11 18 National Elementary Guidance--labels. 12 1 Letters responding to proposal for legislation, 1978-1980. 12 2 Survey #1--National Elementary Guidance legislation, November 1979. 12 3 Survey #2--National Elementary School Guidance legislation, 1979-1980. 12 4 Budgets and plans of action, mission statement for elementary guidance, 1978-1979. 12 5 Record of Virginia Personnel and Guidance Association funds spent, 1978. 12 6 Report from Borwn and Cook to APGA and ASCA, 18 July 1978. 12 7 Birth of a Bill--first draft, correspondence, etc., 1978-1979. 12 8 Copies of bulletins to the nation and copies of form letter to those offering help, 1978-1980. 12 9 Article published in The School Psychologist, 1979. 12 10 Letter of approval to Dr. Riehm and letters to state department personnel and to local supervisor of guidance, 1978-1979. 12 11 Co-sponsors of HR 5477, 1980. 12 12 Letters from Pat Hooper, J. Thompson, Billie Jackson, 1979-1981. 12 13 Letters received and answered--general information and statements made Augusta County project, 1977-1981. 13 1 Letters received and sent, 1977-1978. 13 2 Letters received and sent, 1979. 13 3 Letters received and sent, 1980. 13 4 News releases (ASCA) and congratulatory letters, 1978-1980. 13 5 Printed material. 13 6 State Senate resolution #132: state elementary guidance bill, 1979-1980. 13 7 Letters of recommendations--awards--J. R. Cook, 1976-1978. 13 8 APGA Distinguished Legislative Service Award for Jeanette Brown and John R. Cook, 1979. 13 9 SACES (Southern Association for Counselor Education and Supervision) Award, 1979. 13 10 Series IX: Gertrude D. Lewis files. 14-15 Extent: 2 boxes.

Gertrude D. Lewis files contain papers of Gertrude D. Lewis (1916-2000) of Culpeper, Virginia, who worked as a high school guidance counselor supervisor for the state department of education. Papers are related to the projects, organizations, and other matters with which she was involved.

ACES, 1976-1977. 14 1 CACO (Clusters Approach to Career Orientation) project, 1975-1978. 14 2 Career decision-making, 1977. 14 3 Carroll County career development project, 1975. 14 4 Career development--curriculum guides, 1974. 14 5 Career Development--NVGA position paper and ACES position paper, 1975-1978. 14 6 Career guidance--activities (folder 1 of 3). 14 7 Career guidance--activities (folder 2 of 3). 14 8 Career guidance--activities (folder 3 of 3). 14 9 Career information center, 1974-1976. 14 10 College day program, 1978. 14 11 College scholarships and financing, 1977. 14 12 Computer assisted guidance, 1974-1977. 14 13 Counselor image, 1975. 15 1 Disruptive student, 1971-1978. 15 2 Drugs--counselors' responsibilities, 1973. 15 3 Elementary guidance (folder 1 of 2). 15 4 Elementary guidance (folder 2 of 2). 15 5 ESEA Title IV, 1977-1978. 15 6 Films, filmstrips, 1976-1978. 15 7 Gifted, 1977. 15 8 Handicapped, 1977. 15 9 Objectives--guidance, 1973-1978. 15 10 Guidance objectives--mangement. 15 11 Para-professionals in guidance, 1974. 15 12 Senior survey and ninth grade survey, 1976-1977. 15 13 Sex education, 1977. 15 14 Special education, 1977. 15 15 Value clarification. 15 16 Series X: Publications, 1948-1994. 16 Extent: 1 box.

Publications, 1948-1994, includes the newsletters of the Virginia Personnel and Guidance Association and the Virginia Counselors Association, including the titles The Relator and The Virginia Counselor; VPGA and VCA journals; organization brochures; other publications; and newspaper clippings.

Newsletters, 1948, 1950. 16 1 Newsletters, 1956-1959. 16 2 Newsletters, 1960-1962. 16 3 Newsletters, 1963-1967. 16 4 Newsletters, 1968-1970. 16 5 Newsletters, 1971-1973. 16 6 The Relator,1973-1974. 16 7 The Relator,1975-1978. 16 8 The Relator,1978-1979. 16 9 The Relator,1984-1988. 16 10 The Relator,1989. 16 11 The Virginia Counselor,1993-1994. 16 12 Work and Training,1950-1951. 16 13 Virginia Personnel and Guidance Journal,1973. 16 14 Virginia Personnel and Guidance Journal,1974. 16 15 Virginia Personnel and Guidance Journal,1975-1976. 16 16 Virginia Counselors Journal,1987. 16 17 Virginia Counsors Journal,1994. 16 18 Reach Out. 16 19 Brochures: state organization. 16 20 Brochures: local chapters. 16 21 News clippings, 1948-1973. 16 22 Series XI: Miscellaneous files. 17-18 Extent: 2 boxes.

Miscellaneous files contain papers relating to VPGA and VCA goals and operations, including committees, workshops, awards, public relations and other subjects. Also contain publications, directories, and papers of other organizations that the VCA often worked with or had the same interests. Also contain the VPGA seal and the VPGA career service award plaque.

Ethics committee responsibilities and procedures, 1982-1983. 17 1 Implementing ethical standards: development of a model program for state branches of APGA,1981. 17 2 A Guide for public relations personnel, 1979. 17 3 Career service award, 1969-1975. 17 4 The counselor and the law workshop, 1970. 17 5 Government relations workshop. 17 6 Virginia Association for Non-white Concerns in Personnel and Guidance of the Virginia Counselors Association, 1981. 17 7 Richmond Personnel and Guidance Association minutes, 17 February 1972. 17 8 Lynchburg Area Counselors Association, 1990. 17 9 The Accrediting Commission for Business Schools: Directory of Accredited Institutions and Operating Criteria, 1966-1967. 17 10 American Association for Counseling and Development papers, 1988, 1991. 17 11 American School Counselors Association professional recognition award for John R. Cook, 1979 (folder 1 of 2). 17 12 American School Counselors Association professional recognition award for John R. Cook, 1979 (folder 2 of 2). 17 13 The Bookmen's Association of Virginia directory, 1962-1963. 17 14 Charter Westbrook Hospital Horizons,1984. 17 15 House of Representatives The Working Congress,1976. 17 16 Juvenile Delinquency Prevention Program, Division of Youth Services--Virginia Department of Corrections Prevention Profiles,. 17 17 National Vocational Guidance Association papers, 1950, 1962-1963, 1969. 17 18 State Board of Vocational Education: Vocational Education in Virginia,. 17 19 Virginia Association for Counselor Education and Supervision certificate, 7 April 1971. 17 20 Address to Virginia Association of Vocational Guidance, 23 October 1952. 17 21 Virginia College Personnel Association papers, 1981, 1989. 17 22 Virginia Elementary School Counselors Association papers, 1979-1980. 17 23 Virginia Mental Health Counselors Association conference, 15 July 1983. 17 24 Virginia Psychological Association directory, 1962-1963. 17 25 Virginia School Counselors Association newsletter, 1974. 17 26 Virginia School Mental Health Coalition papers, 1992. 17 27 Virginia State Advisory Council on Vocational Education: 14th annual evaluation report, 1983. 17 28 Virginia State Board of Education guidance newsletter, 1952, 1956, 1965-1966. 17 29 Miscellaneous papers, 1965, 1970, 197[-]. 17 30 Miscellaneous papers, 1979-1982, 198[-]. 17 31 Miscellaneous papers, 1989. 18 1 Miscellaneous papers, 1990-1992. 18 2 Miscellanous papers, 1993, 199[-]. 18 3 VPGA seal. 18 4 VPGA career service award, 1964-1974. 18 5 Series XII: Audio tapes, 1981-1982. 19-20 Extent: 2 boxes.

Audio tapes, 1981-1982, contain copies of four different public service announcements concerning counselors. PSAs were made by the Stratford chapter of the VPGA/VCA. A digital copy of these recordings was made in January 2015, and a CD-R containing all four was added to Box 20.

Audio tapes #1-#3, 1981. 19 Audio tapes #4, 1982. 20