PUBLIC "-//Library of Virginia//TEXT (US::Vi::vi00602::A Guide to the Secretary of the Commonwealth, Administrative papers, 1897-1906)//EN" "vi00602.xml" A Guide to the Secretary of the Commonwealth, Administrative papers, 1897-1906 Commonwealth, Secretary of the, Administrative papers, 1897-1906 24960 Description Services Staff Web version of the finding aid funded in part by a grant from the National Endowment for the Humanities. Library of Virginia © 2002 By the Library of Virginia.

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 Machine-readable finding aid derived from MARC record and paper finding aid. Created by Paige Neal September 7, 2002 Description is in English Feb 14, 2004 PUBLIC "-//Library of Virginia//TEXT (US::Vi::vi00602::A Guide to the Secretary of the Commonwealth, Administrative papers, 1897-1906)//EN" "vi00602.xml" converted from EAD 1.0 to 2002 by v1to02.xsl (sy2003-10-15). Feb 27, 2004 converted to conform to eadVIVA.dtd by vivastrict.xsl 2014-01-08 Converted to schema conforming EAD by dtd2schema.vh.xsl. A Guide to the Secretary of the Commonwealth, Administrative papers, 1897-1906 A Collection in the Library of Virginia 24960

Library of Virginia 2002 Laura Drake Web version of the finding aid funded in part by a grant from the National Endowment for the Humanities. Library of Virginia Descriptive Summary Library of Virginia Secretary of the Commonwealth, Administrative papers, 1897-1906 24960 State Records Collections, Secretary of the Commonwealth (Record Group 13). 1.75 cubic feet. English Administrative Information Access Restrictions

There are no restrictions.

 Use Restrictions

There are no restrictions.

 Preferred Citation

Virginia Secretary of the Commonwealth, Administrative papers, 1897-1906. Accession 24960, State Records Collection, The Library of Virginia, Richmond, Virginia.

 Acquisition Information

Transferred from the Office of the Secretary of the Commonwealth on May 18, 1959.

 Biographical/Historical Information

The Office of the Secretary of the Commonwealth has evolved from early colonial times when there existed a Secretary of the Colony. Thomas Nelson held the position of the first Secretary of Virginia in 1776. Early Secretaries were elected by the public. An Act of the General Assembly in 1920 changed the election to a joint vote of the General Assembly. In a 1930 Act the duties of the Secretary were redefined with the Secretary of the Commonwealth serving as the ex officio secretary of the Governor, as custodian of many official State records, and as keeper of the Greater and Lesser Seals of the Commonwealth. The office of the Secretary has gradually acquired other functions, such as: service of out-of-state civil process; appointment and regulation of notaries public; and registration and oversight of lobbyists. The Office became a gubernational appointment subsequent to a 1958 Act of the Assembly. The Secretary of the Commonwealth is under the jurisdiction of the Governor's Office.

The Secretary is appointed by the Governor for a term of four years. The Secretary has an Executive assistant and an Assistant who is in charge of prison mail and research duties. The Chief Clerk is responsible for the Governor's Journal and extraditions and acts as general office manager. Major activities are: serving as ex officio Secretary to the Governor; serving as the keeper of the seals of the Commonwealth; compiling and publishing the annual Blue Book; commissioning and regulating notary publics, including the publication of a Notary Handbook and conduct of disciplinary hearings; promulgating the lobbying disclosure requirements, registration of lobbyst, and recording of lobbying reports; servicing the civil process of out-of-state defendants and other parties; and authenticating and certifying the records of the courts and of any state agency.

 Scope and Content Information

These records contain the general administrative papers from the Office of the Secretary of the Commonwealth. Included is general correspondence, gubernatorial proclamations, one pardon, and other materials. This collection has only a portion of the correspondence, as evidenced by much of the alphabet in the correspondents. The location of the other correspondence is unknown.

 Arrangement Arrangement

Each series is arranged alphabetically.

 Organization

Organized into three series: Series I. General correspondence, 1900-1903; Series II. Gubenatorial Proclamations, 1903-1904; Series III. Other materials, 1897-1906.

 Contents List Series I: General correspondence, 1900-1903

Arranged alphabetically by correspondent.

 General correspondence: Bla, 1900-1903 1 1 General correspondence: Ble-Blo, 1900-1903 1 2 General correspondence: Blu-Bog, 1901-1903 1 3 General correspondence: Boh-Bol, 1900-1903 1 4 General correspondence: Bom-Bor, 1900-1903 1 5 General correspondence: Bos-Boz, 1900-1903 1 6 General correspondence: Bra, 1901-1903 1 7 General correspondence: Bre, 1900-1902 1 8 General correspondence: Bri, 1901-1903 1 9 General correspondence: Bro, 1900-1903 1 10 General correspondence: Brown, 1900-1902 1 11 General correspondence: Bru-Bry, 1900-1903 1 12 General correspondence: Bua-Buc, 1900-1903 1 13 General correspondence: Bud-Bul, 1900-1903 1 14 General correspondence: Bum-Bur, 1900-1903 1 15 General correspondence: Bus-Buz, 1900-1902 1 16 General correspondence: By, 1902-1903 1 17 General correspondence: Caa-Cam, 1900-1901 1 18 General correspondence: Can-Car, 1900-1903 1 19 General correspondence: Cas-Caz, 1900-1903 1 20 General correspondence: Cea-Cez, 1900-1903 1 21 General correspondence: Ch, 1900-1903 1 22 General correspondence: Ci-Cl, 1900-1903 1 23 General correspondence: Clark, Clarke, 1900-1903 1 24 General correspondence: Coa-Cok, 1900-1903 1 25 General correspondence: Col-Com, 1900-1903 1 26 General correspondence: Con, 1900-1903 1 27 General correspondence: Coo, 1901-1903 1 28 General correspondence: Cop-Cor, 1900-1903 1 29 General correspondence: Cos-Coz, 1900-1903 1 30 General correspondence: Cro, 1900-1903 2 1 General correspondence: Cua-Cum, 1900-1903 2 2 General correspondence: Cun-Cz, 1900-1903 2 3 General correspondence: Sm, 1901-1903 2 4 General correspondence: Smith, A-Smith, D, 1900-1903 2 5 General correspondence: Smith, E-Smith, I, 1900-1903 2 6 General correspondence: Smith, J-Smith, N, 1900-1903 2 7 General correspondence: Smith, O-Smith, S, 1901-1903 2 8 General correspondence: Smith, T-Smith, Z, 1900-1903 2 9 General correspondence: Sn, 1900-1903 2 10 General correspondence: So, 1900-1903 2 11 General correspondence: Sp, 1900-1903 2 12 General correspondence: St (Saint), 1900-1902 2 13 General correspondence: Sta, 1900-1903 2 14 General correspondence: Ste, 1900-1903 2 15 General correspondence: Stevens-Stewart, 1900-1902 2 16 General correspondence: Sti-Sto, 1900-1903 2 17 General correspondence: Str, 1900-1903 2 18 General correspondence: Stu-Sty, 1900-1902 2 19 General correspondence: Su, 1900-1903 2 20 General correspondence: Sw-Sz, 1901-1903 2 21 General correspondence: Taa-Tal, 1900-1902 2 22 General correspondence: Tam-Tax, 1901-1903 2 23 General correspondence: Tay, 1900-1903 2 24 General correspondence: Te, 1900-1903 2 25 General correspondence: Tho, 1900-1903 2 26 General correspondence: Tia-Til, 1902-1903 2 27 General correspondence: Tim-Tiz, 1900-1903 2 28 General correspondence: Toa-Tol, 1900-1903 2 29 General correspondence: Tom-Toz, 1900-1903 2 30 General correspondence: Tra-Tri, 1900-1903 2 31 General correspondence: Tro-Tup, 1900-1903 2 32 General correspondence: Tur-Tuz, 1900-1903 2 33 General correspondence: Tw-Ty, 1900-1903 2 34 General correspondence: Ua-Uz, 1900-1903 2 35 General correspondence: Va-Vy, 1900-1903 2 36 Series II: Gubernatorial Proclamations, 1903-1904

Arranged alphabetically by folder title.

 Quarantine Proclamation (Cattle), 1904 February 1 4 1 Quarantine Proclamation (Cattle), Correspondence, 1904 2 37 Thanksgiving Proclamation, 1903 November 11 2 38 Woodward back to SC, n.d. 4 2 Series III: Other materials, 1897-1906

Arranged alphabetically by folder title.

 Bond notices for notary publics, by jurisdiction, 1900-1904 3 1 Bond notices for state government employees, 1898-1906 3 2 Correspondence with state libraries regarding Virginia State Documents, 1904 2 39 Pardons: William Kemp, 1897 3 3