PUBLIC "-//Library of Virginia//TEXT (US::Vi::vi00518::A GUIDE TO THE Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992 //EN" "vi00518.xml" A Guide to the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992 Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992 38098 Alex Lorch Web version of the finding aid funded in part by a grant from the National Endowment for the Humanities. Library of Virginia © 2003 By the Library of Virginia.

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 Machine-readable finding aid derived from Microsoft Word 6.0. Created by Alex Lorch 8 January 2003 Description is in English Feb 14, 2004 PUBLIC "-//Library of Virginia//TEXT (US::Vi::vi00518::A GUIDE TO THE Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992 //EN" "vi00518.xml" converted from EAD 1.0 to 2002 by v1to02.xsl (sy2003-10-15). Feb 27, 2004 converted to conform to eadVIVA.dtd by vivastrict.xsl 2014-01-08 Converted to schema conforming EAD by dtd2schema.vh.xsl. A Guide to the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992 A Collection in the Library of Virginia 38098

Library of Virginia 2003 Alex Lorch Web version of the finding aid funded in part by a grant from the National Endowment for the Humanities. Library of Virginia Descriptive Summary Library of Virginia Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992 38098 Organization records collection, Accession 38098 3.6 cubic feet; 6 Hollinger boxes and 1 oversize box; box numbers 1-7 English Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia) Administrative Information Access Restrictions

Membership applications are restricted until fifty years after their creation date (i.e. 1952 files may be accessed in the year 2002).

 Use Restrictions

There are no restrictions.

 Preferred Citation

Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Va.). Records, 1907-1992. Accession 38098, Organization records collection, Library of Virginia, Richmond, Virginia.

 Acquisition Information

This collection was given to The Library of Virginia in April 2001 by the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11, 526 North 2nd Street, Richmond, Virginia 23223.

 Historical Information

The Improved Benevolent and Protective Order of Elks of the World was formed on 28 September 1898 in Cincinnati, Ohio, and is currently the largest African-American fraternal organization in the world. Known for providing social and financial services to member's families upon their untimely death, the organization also developed specific departments to address concerns related to education, health, veteran's affairs, and civil liberties. Members pay monthly dues and burial fund taxes. The Greater Capitol City Lodge was one lodge under the auspices of the Virginia State Association of the I.B.P.O.E.W., which itself was subordinate to the National Association of the I.B.P.O.E.W.

 Scope and Content Information

Records, 1907-1992, of the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11, an African-American fraternal organization located in Richmond, Virginia.

 Arrangement Arrangement

Materials arranged chronologically.

 Organization

The collection is organized into the following series: Series I: Correspondence Series II: Financial records Series III: Committee reports and files Series IV: Minutes Series V: Constitutions, by-laws, and charters Series VI: Photographs and posters Series VII: Publications Series VIII: Membership files

Separated Materials

Related memorabilia from this collection was given to the Valentine Museum, 1015 East Clay Street, Richmond, Virginia, 23219.

 Contents List Correspondence 1975-1991 1

Consists of both financial and non-financial correspondence concerning the organization and its operations. This series has circular letters, memorandums, correspondence with other lodges and organizations, and Department of Alcoholic Beverage Control letters and order of suspension. Circular letters and memorandums concern lodge functions, entertainment, fundraising, committees and departments, lodge and organizational publications, member activities, conventions, and the 29th Anniversary celebration held in 1984.

 Correspondence, 1975-1987 1 1 Correspondence, 1987-1991 1 2 Virginia State Department of Alcoholic Beverage Control letters and order of suspension, 1973, 1987-1990, n.d. 1 3 Financial Records 1972-1991 1-3

Contains audits, bank statements, checks, deed of trust, financial reports, invoices, receipts, tax forms, an organizational budget, stock inventories, and stocks and supplies requistions. Receipts specifically concern building repairs and building operations, beer and food purchases, utilities, cable and telephone service, fire and property insurance, and property, occupational, and alcohol taxes.

 Bank statements, 1974-1984 1 4 Bank statements, 1986-1991 1 5 Beer receipts, 1986-1989 1 6 Building repair receipts and correspondence, 1982-1988 1 7 Burial Fund receipts, 1982-1988 1 8 Cable invoices, 1986-1988 1 9 Checks, 1974, 1988, 1990-1991 1 10 Deed of trust, 1983, 1989 1 11 District Four trustees financial audit, 1981-1983 1 12 Entertainment receipts, 1981-1990 1 13 Fire insurance policy and renewal invoices, 1973-1976 1 14 Florist receipts, 1989-1991 1 15 House Committee daily financial reports, 1984 1 16 House Committee weekly financial reports, 1986 2 1 House Committee monthly financial reports, 1986 2 2 Ice machine rental receipts, 1984-1992 2 3 Internal Revenue Service tax receipts and correspondence, 1975-1976, 1986 2 4 Lodge budget, 1985 2 5 Lodge income receipts, 1986 2 6 Members' receipts, 1980, 1990 2 7 Miscellaneous receipts, 1972-1988 2 8 National Shrine receipts, 1972-1990 2 9 Post office receipts, 1982-1992 2 10 Property tax receipts, 1972-1990 2 11 Property insurance receipts and correspondence, 1985-1990 2 12 Public utility receipts, 1982-1991 2 13 Retail merchants license and check, 1987-1988 2 14 Sales tax worksheets, 1976-1979 2 15 Secretary's Office receipts, 1985-1989 2 16 Secretary's Office six-month reports, 1983, 1987-1989 2 17 Snacks receipts, 1987-1990 2 18 Special occupational tax stamp receipts, 1988-1990 2 19 State Corporation Commission registration fee receipts and correspondence, 1987-1990 3 1 Stock inventories, requisitions, and disbursements, 1984-1986 3 2 Telephone receipts, 1983-1991 3 3 Virginia Power receipts, 1982-1991 3 4 Treasurer's reports, 1981-1988 3 5 Treasurer's reports, 1988-1990 3 6 Quarterly tax reports, 1981-1992 3 7 Miscellaneous receipts, 1972-1988 2 8 Committee reports and files, 1974-1991 3-4

Consists of correspondence and reports concerning the Athletic, Audit, Beauty, Civil Liberties, Disco, Education, House, and 25th Anniversary Committees, and the Grand Exalted Ruler's Office and the Trustee Board.

 Antler Guard creed, orders, and correspondence, 1984 and n.d. 3 8 Athletic Committee correspondence, 1980-1989 3 9 Audit Committee report, 1988 3 10 Beauty Committee correspondence, 1985, 1987 and n.d. 3 11 Bingo Committee permit, correspondence and receipts, 1985 3 12 Civil Liberties Committee correspondence, 1982-1989. 3 13 Convention Committee correspondence, 1982-1988 3 14 Disco and Entertainment Committee correspondence, 1982-1988 4 1 District Deputy and Grand Exalted Ruler quarterly reports, 1982-1992 4 2 Education Committee correspondence, 1982-1991 4 3 Grand Exalted Ruler's National Convention report, 1986 4 4 Trustee Board reports, 1976-1989 4 5 25th Anniversary Committee memorandums and letters, 1980 4 6 Minutes, 1940-1988 4

Comprises the minutes, 1940, 1971 and 1988 of the Greater Capitol City Lodge, minutes, 1975, 1981 and 1984, of the Virginia State Association of the I.B.P.O.E.W., and minutes, 1974, of the Daughters of the I.B.P.O.E.W.

 Grand Lodge annual meeting minutes, 1940 4 7 Grand Lodge annual meeting minutes, 1971 4 8 Grand Lodge annual meeting minutes, 1988 4 9 Virginia State Association, I. B. P. O. E. W. annual meeting minutes, 1975 4 10 Virginia State Association, I. B. P. O. E. W. annual meeting minutes, 1981 4 11 Virginia State Association, I. B. P. O. E. W. annual meeting minutes, 1984 4 12 Virginia State Association, Daughters of the I. B. P. O. E. W. annual meeting minutes, 1974 4 13 Constitutions, by-laws and charters, 1907-1989 4-5

Specifically contains constitutions and by-laws, 1970, 1979, 1984, 1986, and organizational charters, 1987-1991, for the I. B. P. O. E. W.; a charter, 1907, for the Daughters of I.B.P.O.E.W., Benjamin Temple; a charter, 1956, for Daughters of I.B.P.O.E.W., Daisy Temple; and a charter, 1940, for Brotherhood of Railway and Steamship Clerks.

 Constitution and by-laws, 1970 4 14 Constitution and by-laws, 1979 4 15 Constitution and by-laws, 1984 5 1 Constitution and by-laws, 1986 5 2 Constitution and by-laws recommendations, 1988-1989 5 3 Appointee Club constitution and by-laws, n.d. 5 4 Ohio Pioneer Department by-laws, n.d. 5 5 Sharon Baptist Church (Richmond, Virginia) constitution and by-laws, 1966 5 6 Lodge operational charters, 1987-1991 5 7 Brotherhood of Railway and Steamship Clerks charter, 1940 (see oversize box 7, folder 3) Daughters of I. B. P. O. E. W., Daisy Temple, charter, 1956 (see oversize box 7, folder 4) Daughters of I. B. P. O. E. W., Benjamin Temple, charter, 1907 (see oversize box 7, folder 5) Photographs and posters 5

Consists of photographs of the I.B.P.O.E.W. members and building and a poster for the 63rd annual convention of I.B.P.O.E.W.

 Photographs 5 8 63rd annual convention of I. B. P. O. E. W. (see oversize box 7, folder 6) Publications 1972-1988 5

This series contains publications consisting of a members' guidebook, annual meeting programs, 1980-1981, a souvenir program, 1972, of the Purple Cross Nurses Division of the I.B.P.O.E.W., a history of the I.B.P.O.E.W., copies of the "Elk Informer" newsletter, 1975-1976, copies of "The Spectrum," 1981-1982, annual convention pamphlets, 1979, 1983, memorial exercise programs, 1978-1988, and newspaper clippings.

 "Elk Informer" (newsletters), 1975-1976 5 9 "History of I. B. P. O. E. W." by Charles Wesley n.d. 5 10 I. B. P. O. E. W. annual convention pamphlets, 1979, 1983 5 11 I. B. P. O. E. W. toast song n.d. 5 12 Jokes and sayings, n.d. 5 13 Lectures (members' guide book), 1970, 1972 5 14 Henry L. Marsh Gala program, 1984 5 15 Miscellaneous blank forms n.d. 5 16 "Elk Informer" (newsletters), 1975-1976 5 9 Miscellaneous events and memorial exercises programs, 1978-1988 5 17 Newspaper clippings, 1989 and n.d. 5 18 Purple Cross Nurses Division of the I. B. P. O. E. W. health department, 1972 5 19 "Residential Adaptive Reuse Issues in Virginia," n.d. 5 20 "The Spectrum," 1981 5 21 "The Spectrum," 1982 5 22 20th Anniversary celebration of the Gospel Baptist Young Adult Choir booklet, 1982 5 23 Virginia State Association, I. B. P. O. E. W. annual meeting program, 1980 5 24 Virginia State Association, I. B. P. O. E. W. annual meeting program, 1981 5 25 Virginia State Association, I. B. P. O. E. W. newsletters, 1984-1991 5 26 Membership files 195-1992 6

Specifically contains delinquent member lists and notices, membership applications, member burial fund lists, members dues booklets, members dues cards and accounts, member certificates, member name tags, lodges and councils lists, current and former lists of officers, charter member list, membership tests, a lodge list for the Daughters of I.B.P.O.E.W., and membership rolls 1984-1990. There is also members' trial correspondence, duties of unit officers, and correspondence and files pertaining to Scottie Wood.

 Burial Fund non-participation forms, 1982-1987 6 1 Daisy Temple members list, 1976, 1984 6 2 Delinquent member lists, 1981-1990 6 3 Delinquent member notices, 1988-1990 6 4 Duties of unit officers, n.d. 6 5 Grand Lodge questionnaires, 1975, 1987, 1990 and n.d. 6 6 Grand Lodge former officers, Exalted Rulers, and charter members n.d. 6 7 Thomas Johnson, trial correspondence, 1975, 1986-1988 6 8 Locker rosters, 1975 and n.d. 6 9 Lodges and councils list, n.d. 6 10 Member applications, 1959, 1962 6 11 Member applications, 1969-1981 6 12 Member Burial Fund lists, 1979, 1985-1986 6 13 Member dues accounts (Baskerville to Nixon), 1961-1969 6 14 Member dues accounts (Oliver to Wyatt), 1961-1969 6 15 Member dues booklets, 1972, 1979 6 16 Member dues cards, 1980-1989 6 17 Member dues cards, 1990-1992 6 18 Member certificates, 1979, 1984-1985 6 19 Member certificates, 1972, 1974, 1981 (see oversize box 7, folder 2) Member list, n.d. 6 20 Member name tags, n.d. 6 21 Membership rolls, 1984-1990 (see oversize box 7, folder 1) Membership tests, n.d. 6 22 Miscellaneous membership files, 1981 and n.d. 6 23 Past Exalted Rulers Appointee Club member list, n.d. 6 24 Virginia State Association list of officers, 1983 6 25 Virginia State Association, Daughters of I. B. P. O. E. W. membership roster, n.d. 6 26 William Tucker, trial correspondence, 1974-1975, 1984-1989 6 27 Nuzelle Watson, trial correspondence, 1983-1984 6 28 Scottie Wood, trial correspondence, 1986 6 29 Scottie Wood, military record, 1962 6 30 Scottie Wood, petition, 1981 6 31 Scottie Wood, resume, 1980 6 32 Scottie Wood, tax returns, 1978-1981 6 33