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While the records related to artists and exhibits span 1984-2000, there are some gaps in the records. Some files for a specific event (exhibit or show) arrived in notebooks. These files were put into new folders with their original order and heading maintained. New folder headings were created to pull together material on artists, exhibits and shows that were found either loose or scattered through individual files. They are grouped by artists, exhibits and inventory sheets. Some workshop material is included.

The board of directors material was pulled together from various personal files, loose papers and groups of minutes. The series includes by-laws, job descriptions, member packets, handbooks, correspondence and minutes. The personal files of board members and officers included numerous duplications, particularly of monthly financial reports, board minutes and quarterly Bulletins. These records were pulled and combined in date order into the file headings of Treasurers' Reports, Board Minutes or Printed Material - Bulletins. At least 2 copies of each report were kept. If there were notes on any of the reports, it was kept. In a few instances, a board member's or officer's file contained material not duplicated elsewhere. These files were kept intact (except for removal of the duplicated reports) and the name of the board member or officer is noted on the folder as part of the heading. Files of unknown members that had very little material left in them after removing duplicate copies where merged into a folder entitled Board of Directors-Correspondence.

Includes annual reports, bank records, tax records, business records, invoices, treasurers' reports and sales records.

Scrapbook of Twentieth Century Gallery which covers 1959-1969, created by Glenna Graves Shiflett. Folder with a few records from 1974-1987, including a January 13, 1981 deed from Thomas B. Shiflett and Glenna G. Shiflett to Glenna G. Shiflett, Lot #5 and part of Lot #6 in West Williamsburg Heights, Williamsburg, Virginia. Accession 2004.17 Addition

List of members, 1978, of Williamsburg Arts Council, bank statement, 1981, concerning Williamsburg Arts Council and a March 4, 1980 letter with appraisal of 501 Richmond Road, owned by Thomas B. Shiflett and wife. Accession 2005.52 Addition

The group of office files that arrived as a unit, already in folders, were kept together and the original file names retained. These files contain many newspaper clippings and promotional printed material. In the front of each Office File folder are 3 subfolders: one each for the original newspaper clippings, the copies of the clippings and original printed material.

Office related files including correspondence, membership lists, logbooks, day book, promotion and publicity files, procedures, volunteer records, lease and other building related material. Most of this material was pulled together from loose material or scattered records to create an artificial grouping of office related files.

This accession includes copies of early photographs of the 20th Century Gallery and a document prepared by the gallery's first president Sandy Shiflett in anticipation of an upcoming celebration for the gallery in 2009. She called the document "The Twentieth Century Gallery Beginnings: Summer of 1958 and a Summary of 20th Century Gallery Activities." Accession 2009.281 Addition

Drafts of History of Twentieth Century Gallery by Roger Sherman, with notes and chronology. About 1980, Roger Sherman gathered material from the office files of the Twentieth Century Gallery to help him write a history of the Gallery. As part of the Gallery Papers, these files were included in a box of Roger Sherman material. Since the files had been removed from the original office files, they were returned to the main collection during processing except for the materials that had notes by Roger Sherman or were written by Roger Sherman.

Ten items relating to the history of the Twentieth Century Gallery in Williamsburg when it was located on Nicholson Street. Founded in 1959, its first President was Glenna Shiflett. Includes list of members, board members, film society membership and list of members of the Junior Woman's Club. 1959-1984. Accession 1997.47 Addition