Series I. Patient Records, 1929-1994.
- Scope and content:
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Restricted: patient records that are less than 125 years old. Contains sterilization registers, operating room records, resident movement ledgers, posting sheets, and discharges. The sterilization registers contain the name of the patient; the dates upon which legal papers were served on the patient and, if necessary, the patient’s parents; the date the patient appeared before the board; the decision of the board; and the date of the sterilization. The operating room records contain an entry for every surgery performed in the Training Center’s operating room, which includes both sterilizations and other surgeries; there is also one ledger of staff meeting minutes from 1945, which includes decisions made by hospital staff regarding the sterilization of patients. The resident movement ledgers include the names of patients and their dates of parole, return from parole, discharge, death, and escape as well as a daily count of the number of patients in the facility. The posting sheets contain a daily count of the number of patients in the facility, and the loose discharges contain the names of the patient and their date of discharge. Finally, the miscellaneous medical records contain staff notes from 1970 and 1971, sterilization reports from 1958 and 1970-1973, and other miscellaneous records.
- Processing information:
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Minimally processed.
Access and use
- Location of collection:
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The Library of Virginia800 East Broad StreetRichmond, VA 23219
- Contact for questions and access:
- POC: Archives Reference ServicesEmail: archdesk@lva.virginia.govPhone: (804) 692-3888Web: www.lva.virginia.gov
- Parent restrictions:
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As of September 11, 2019, medical records will be open 125 years after the date of creation or after date closed, whichever is later. The Health Insurance Portability and Accountability Act (HIPAA) requires that individually identifiable health information of a decedent be protected for 50 years following the date of death of the individual (45 CFR 164.502(f)).
Protected health information (PHI) as defined under the Privacy Regulations issued under the Health Insurance Portability and Accountability Act (HIPAA) includes, but is not limited to, personally identifiable information such as names, addresses, and social security numbers. Restricted material may include, but is not limited to: patient lists, patient admission registers, treatment registers, medical record files, sterilization records, and patient photographs. Please contact Archives Research Services for further information.
- Parent terms of access:
- There are no use restrictions.